IZ_Expediting_service_Solicitation_2016.pdf

Embassy of the United States of America Baghdad, Republic of Iraq

Date: June 2nd, 2016

Dear Prospective Offeror:

Page 1 of56

SIZ10016R0030

Subject: Request for Proposal number SIZ10016R0030- International Zone Expiditing Services for the U.S. Embassy Baghdad

Enclosed is a Request for Proposal (RFP) for International Zone Expiditing Services. If you would like to submit a proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

Direct any questions regarding this solicitation to the General Services Office/Procurement/Contracting Unit via email to the following email address: BaghdadGSOProcuremen@state.gov before closing of business hours on June 15th 2016. All the questions and answers will be posted on the website on June 21 st

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable proposal at the lowest price. We intend to award a contract/purchase order based on initial propsals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The successful offeror(s) will be required to have a DUNS number and be registered in SAM/CCR through the following sites: DUNS- www.dnb.com and SAM/CCR- www.sam.gov.

Offers are due by July 6th, 2016.

Enclosure (as Stated.)

s~~ly, ~,r£1/i~'------ John Gage Contracting Officer mailto:BaghdadGSOProcuremen@state.gov http://www.dnb.com/ http://www.sam.gov/

SIZ10016R0030

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFP Number: SIZ10016R0030, Prices, Block 23

Continuation To SF-1449, RFP Number: SIZ10016R0030, Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR5227319

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

June 2nd, 2016

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

John Gage, Contracting Officer via e-mails addresses:

BaghdadGSOProcuremen@state.gov

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/ LOCAL TIME

July 6th, 2016 at 17:00hrs

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

General Services Office SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. Embassy – Baghdad

Al Kindi Street, Baghdad International Zone

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Baghdad, Republic of Iraq SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Continuation To SF-1449

BaghdadGSOProcBid@state.gov

General Services Office

U.S. Embassy – Baghdad

Al Kindi Street, Baghdad Internaitonal Zone

Baghdad, Republic of Iraq BaghdadGSOProcBid@state.gov

17a. CONTRACTOR/OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Office

U.S. Embassy – Baghdad

Al Kindi Street, Baghdad Internaitonal Zone

Baghdad, Republic of Iraq

BaghdadVendorInvoice@state.gov

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Continuation To SF-1449, Block 23 and

Block 20,Description/Specifications/Work

Statement

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __2__ COPIES TO ISSUING

OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 mailto:BaghdadGSOProcuremen@state.gov mailto:BaghdadGSOProcBid@state.gov mailto:BaghdadGSOProcBid@state.gov mailto:BaghdadVendorInvoice@state.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFP NUMBER SIZ10016R0030

PRICES, BLOCK 23

I. SCOPE OF CONTRACT

A- The United States Embassy Baghdad in Iraq is acquiring professional services including expediting services for the government food, fuel, AAFES, and all other logistic shipments arriving at the Baghdad International

Zone.The contractor shall facilitate access to of U.S. Mission convoys traveling through the International

Zone (IZ)

B- Defense Base Act (DBA) Insurance. DBA insurance may be required in accordance with FAR clauses

52.228-3 and 52.228-4 contained in Section II. DOSAR Clause 652.228-70 contained in Section V assists the Contractor in determining the need for DBA insurance or other coverage. If applicable, DBA Insurance shall be obtained from any U.S. Department of Labor (DOL) authorized DBA insurance broker. DBA insurance cost shall be included in the fixed price of the contract. Where DBA is applicable, the Contractor shall be required to provide evidence of insurance within 15 calendar days from the date of award. The list of DOL-authorized carriers is available at: http://www.dol.gov/owcp/dlhwc/lscarrier.htm

II. TYPE OF CONTRACT

This is a firm-fixed unit price Indefinite Delivery/Indefinite Quantity (IDIQ) type contract. Orders will be placed by firm, fixed- price task orders.

For each year of the contract, the U.S. Government guarantees a minimum order of $25,000.00 USD. The maximum amount of expediting services each year of this contract will not exceed $200,000.00 USD.

Individual purchases shall be documented as follows: Orders will be placed by issuance of task/delivery orders on form OF-347.

III. PERIOD OF PERFORMANCE

The performance period under this contract is one year from the date of receipt of a written Notice to Proceed from the Contracting Officer, with four (one-year) optional periods. The Government may exercise the option(s) by issuing a funded modification(s) to the contract.

IV. PRICING

1. Prices:

1.1. All prices are in (USD) or local currency (IQD).

1.2. The prices are stated in _________________ (offeror insert currency).

1.3. In consideration of satisfactory performance of the services required under this contract, the Contractor shall be paid a firm fixed-price (FFP) per convoy as stated in the pricing schedule with reference to 2.

Pricing Schedule.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

1.4. The Government will make payment in the currency stated in paragraph “1.2” above.

1.5. Value Added Tax (VAT): The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

2. Pricing Schedule:

2.1. The Base Year Prices: The offeror, offering a firm fixed unit price for any contract line item number in the Base Year, shall offer a firm fixed unit price for the same service description in the Contract

Line Item Number of all the option years.

CLIN Description Unit of

Measure

Price per

Convoy

Quantity

Estimated*

Shipment Convoy Expediting services per convoy of up to 5 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy up to 5 trucks

Shipment Convoy Expediting services per convoy of 6 to 10 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

6 to 10 trucks

Shipment Convoy Expediting services per convoy of 11 to 15 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

11 to 15 trucks

Shipment Convoy Expediting services per convoy of 16 to 19 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

16 to 19 trucks

Shipment Convoy Expediting services per convoy of 20 and above 20 trucks for incoming shipments through the Iraqi checkpoints to Baghdad

International Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from Baghdad International Zone.

Per Convoy of

20 and above

20 trucks

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

2.2.Option Year One Price: The performance period shall start from the date specified on the Notice to

Proceed and continue for a period of 12 Months.

Measure

Price per

Convoy

Quantity

Estimated*

Shipment Convoy Expediting services per convoy of up to 5 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy up to 5 trucks

Shipment Convoy Expediting services per convoy of 6 to 10 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

6 to 10 trucks

Shipment Convoy Expediting services per convoy of 11 to 15 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

11 to 15 trucks

Shipment Convoy Expediting services per convoy of 16 to 19 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

16 to 19 trucks

Shipment Convoy Expediting services per convoy of 20 and above 20 trucks for incoming shipments through the Iraqi checkpoints to Baghdad

International Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from Baghdad International Zone.

Per Convoy of

20 and above

20 trucks

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be

2.3.Option Year Tow Price: The performance period shall start from the date specified on the Notice to

Measure

Price per

Convoy

Quantity

Estimated*

Shipment Convoy Expediting services per convoy of up to 5 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy up to 5 trucks

Shipment Convoy Expediting services per convoy of 6 to 10 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

6 to 10 trucks

Shipment Convoy Expediting services per convoy of 11 to 15 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

11 to 15 trucks

Shipment Convoy Expediting services per convoy of 16 to 19 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

16 to 19 trucks

Shipment Convoy Expediting services per convoy of 20 and above 20 trucks for incoming shipments through the Iraqi checkpoints to Baghdad

International Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from Baghdad International Zone.

Per Convoy of

20 and above

20 trucks

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be

2.4.Option Year Three Price: The performance period shall start from the date specified on the Notice to

Measure

Price per

Convoy

Quantity

Estimated*

Shipment Convoy Expediting services per convoy of up to 5 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy up to 5 trucks

Shipment Convoy Expediting services per convoy of 6 to 10 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

6 to 10 trucks

Shipment Convoy Expediting services per convoy of 11 to 15 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

11 to 15 trucks

Shipment Convoy Expediting services per convoy of 16 to 19 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

16 to 19 trucks

Shipment Convoy Expediting services per convoy of 20 and above 20 trucks for incoming shipments through the Iraqi checkpoints to Baghdad

International Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from Baghdad International Zone.

Per Convoy of

20 and above

20 trucks

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be

2.5.Option Year Four Price: The performance period shall start from the date specified on the Notice to

Measure

Price per

Convoy

Quantity

Estimated*

Shipment Convoy Expediting services per convoy of up to 5 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy up to 5 trucks

Shipment Convoy Expediting services per convoy of 6 to 10 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

6 to 10 trucks

Shipment Convoy Expediting services per convoy of 11 to 15 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

11 to 15 trucks

Shipment Convoy Expediting services per convoy of 16 to 19 trucks for incoming shipments through the Iraqi checkpoints to Baghdad International

Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from

Baghdad International Zone.

Per Convoy of

16 to 19 trucks

Shipment Convoy Expediting services per convoy of 20 and above 20 trucks for incoming shipments through the Iraqi checkpoints to Baghdad

International Zone to U.S. Government facilities & for outgoing shipments from U.S. Government facilities from Baghdad International Zone.

Per Convoy of

20 and above

20 trucks

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be

Grand Total

Base Year

Option Year 1

Option Year 2

Option Year 3

Option Year 4

Grand Total

3. ORDERS

All requests for services of individual jobs under this contract shall be issued via an order placed by the

Contracting Officer. This task order will contain the following information:

(a) Name of Contractor,

(b) Contract number

(c) Date of purchase

(d) Purchase number

(e) Name of person placing order

(f) Itemized list of services furnished

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially, but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

(1) As the need for services arises, the Government will develop a price estimate. The Government will follow the procedures in paragraph (2) below if the estimate does not exceed US $3,500 and the Government will follow the procedures in paragraph (3) below if the estimate exceeds US $3,500.

(2) Orders not exceeding US $3,500. Based on the Government's best interests, a contractor will be selected for task order issuance. This decision will be made based upon factors such as estimated price and past performance record.

(3) Orders exceeding US $3,500 . Unless one of the exceptions in paragraph (5), below, applies, the

Contracting Officer will establish which Contractor’s prices will result in the lowest price for the individual service. The Government will make its award selection based upon the prices set forth in the contract and past performance information gained under this contract.

(4) Regardless of whether the procedures in paragraph (2) or (3) above were followed, selection of contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract. However, the

Department of State does have an Acquisition Ombudsman who will review complaints by contractors to ensure that all contractors are afforded a fair opportunity to be considered for these task orders, pursuant to the procedures for award of task orders established herein.

(5) Exceptions to the procedures in paragraph (3) above:

(a) The agency need for the required services is of such urgency that providing such competitive opportunity would result in unacceptable delays;

(b) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(c) It is necessary to place an order to satisfy a minimum guarantee.

CONTINUATION TO SF-1449,

RFP NUMBER SIZ10016R0030

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

V. PERFORMANCE WORK STATEMENT

Scope of work: The purpose of this firm-fixed-price Indefinite Delivery/Indefinite Quantity Contract is to provide Expiditing services for U.S. Government food, fuel, AAFES, and all other logistic shipments arriving at the Baghdad International Zone.

The contractor shall facilitate access of U.S. Mission convoys traveling through the International Zone

(IZ). The purpose is to provide timely and efficient passage of trucks and vehicles through the Iraqi checkpoints to their destinations. Entry into the International Zone requires coordination with the Iraq Security Office and IZ th

Military Forces in control of the Baghdad International Zone.

The contractor shall also provide an expeditor to coordinate entry at Entry Checkpoint 6 into the International

Zone. All shipments entering this checkpoint require proper paperwork in advance. The contractor shall liaise with the U.S. Embassy’s Logistic Management Center to ensure full and complete paperwork is submitted a minimum of 72 hours in advance of the deliveries to the U.S. Mission in Baghdad. The IZ Access process is as follows:

1. Hand deliver 3-4 full IZ packet copies to the IZ Security office. Once received they vet the paperworks for accuracy and the paperwork gets stamped and signed by the IZ Security Office as well as the Real Estate Office. (This starts the process taking usually 24-48 hours).

2. Next, the packet is dropped off to the 57th IA Operations Center where the soldiers collect the packets and deliver them to the 57 th

IA IZ access office. (Usually 48-72 hours into the process).

3. Day Three. Embassy personnel/representatives visit 57 th

IA IZ access office. Once the request is processed here and all signatures are received, our movement dates and approval number are detailed, the 57th IA IZ access office will distribute the approved packets to all the check points.

(Usually 72-96 hours into the process).

The contractor shall have a sufficient number of yellow or higher badged personnel (at least 3), and these indivduals must be sponsored by the prime company, and not by subcontracting another company. These individuals must be fully versed on the procedures and requirements of the IZ. The Entry Checkpoint 6 is the primary access into the International Zone and closes each day at 17:00. The Exit Checkpoint 4 is the primary exit leaving the International Zone and closes each day at 23:00.

The contractor shall obtain all necessary permits, licenses and other required documents for its personnel to perform the escort services through the IZ as required under this contract. Procedurally the contractor’s representative shall liaise with the Embassy’s Logistics Management Center (LMC). The LMC will give the contractor a listing of the vehicles to be escorted in and out of the IZ a minimum of 72 hours in advance. The contractor shall be responsible for obtaining all necessary permits by submitting requests to the Iraq Security

Office and IZ 57 th

Military Forces. Once the Iraq Security Office has approved the request, the contractor shall submit the necessary documents to Camp Honor, located by the Ministry of Defense (MOD) in Baghdad. The

U.S. Embassy will provide information on the rules of coordination with the Iraqi Government Forces and the

Embassy’s Regional Security Office. Once all approvals are obtained, the contractor shall:

(1) Notify the LMC by email, with the dates and approval number giving by the 57 th

Military Forces.

(2) Bring all documents and paperwork to the designated Checkpoint and facilitate the entry of the vehicle(s) into the IZ. If necessary and requested by the U.S. Embassy, the contractor will proceed to escort the vehicle(s) to their final destination within the IZ.

If the vehicle will be exited with goods inside, a separate request for an exit permit will be processed by the contractor prior to escorting the vehicle out of the IZ.

The contractor shall follow all International Zone Checkpoint procedures as directed by a cognizant Iraqi authority. This includes coordination with the military or checkpoint post personnel, the establishment of control over convoy movement, the establishment and delineation of roles and responsibilities and the authority of the convoy escort. The contractor shall provide a plan to the COR setting forth how the contractor will establish control of inbound trucks, assemble all vehicles and provide escort en route from pickup point to the final destination. The contractor shall take notice, when any trucks are escorted into the IZ, they have to escort the trucks out of the IZ. There is no separate line item to be charged for taking the trucks out of the IZ.

For access to and escort through the International Zone, the contractor shall provide staff and communications equipment required to safely escort convoys. This includes, but is not limited to vehicles and cell phones. The contractor shall be responsible for the security and wellbeing of his personnel. The contractor shall perform the services in a careful, expeditious, timely, professional and workmanlike manner, and the services shall be performed by persons experienced in this profession.

Period of Performance: This is 1 base year period of performance with 4 option years after contract award.

Place of Performance: This contract shall be performed at Baghdad International Zone.

VI. INVOICING

(a) The Contractor shall submit monthly invoices to the COR at the address shown in paragraph (D) below. A proper invoice shall include the following information:

Contractor's name and bank account information for payments by wire transfers

Invoice Date

Contract number

Name, title, phone number, and address of person to contact in case of defective invoice

(b) If an invoice does not contain the above information, the Government reserves the right to reject the invoice as improper and return it to the Contractor within 7 calendars days. The Contractor shall then submit a proper invoice.

(c) The COR will take each summary invoice and furnish the detailed invoice to the appropriate official in each individual Government agency. That agency representative will review the detailed invoice and either approve for payment or advise the COR of the inaccuracies found. It shall be the COR who will interact with the Contractor on any invoice problems.

(d) The contractor shall send all invoices to the following address:

Financial Management Office

U.S. American Embassy – Baghdad

Al Kindi Street, International Zone, Baghdad, Iraq

Or by electronic means in Acrobat PDF format to the following email address:

BaghdadVendorInvoice@state.gov , Attn: BEC/LMC and/or to:

BaghdadGSOProc@state.gov, Attn: BEC/LMC.

(e) Payment will be made by Electronic Funds Transfer (EFT) in accordance with the Prompt Payment Act.

VII. KEY PERSONNEL

1. The Project Manager shall be able to converse in English and Arabic. (Subject to U.S Government approval) the Contractor shall assign to this contract the following key person:

POSITION/FUNCTION NAME

2. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is required due to illness, death, or termination of employment. The Contractor shall notify the

Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required below to the Contracting Officer at least 15 days before making any permanent substitutions.

3. After the first 90 days of performance, the Contractor may substitute a key person if the contractor determines that it is necessary. The Contractor shall notify the Contracting Officer of the proposed action immediately. Prior to making the substitution, the Contractor will provide the information required below to the

Contracting Officer.

4. The Contractor shall provide a detailed explanation of the circumstances requiring the proposed substitution, a complete resume for the proposed substitute. The proposed substitute shall possess qualifications comparable to the original key person. The Contracting Officer will notify the Contractor of its approval or disapproval of the substitution within 15 calendar days after receiving the required information. The Government will modify the contract to reflect any changes in key personnel.

3. The Contracting officer reserve the rights to ask the contractor to substitute the key personnel if he is not performing as per the level of expectation, The Contracting Officer shall notify the Contractor within 15 calendar days.

VIII. LAWS AND REGULATIONS

mailto:BaghdadVendorInvoice@state.gov mailto:BaghdadGSOProc@state.gov

The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations and orders and of the contract. In the event of a conflict among the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer. The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract. Proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause shall be submitted by the Contractor at such times as directed by the Contracting Officer. This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United

States Department of State’s designated Board of Contract Appeals and the United States Court of Federal

Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

IX. DISCLOSURE OF INFORMATION

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person or organization(s) the progress, procedures or results of the work under this contract or any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer.

These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

X. COORDINATION OF SERVICES

Services shall be coordinated with the Contracting Officer’s Representative (COR).

XI. QUALITY ASSURANCE PLAN (QAP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance.

The QAP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services. PERFORMANCE All required services are performed and no more than

Performs all IZ expediting services as set forth in the statement of work.

WORK

STATEMENT

one (1) customer complaint is received per month

1- SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2- STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month.

The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial

Items (May 2001), if any of the services exceed the standard.

3- PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they Shall immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the

Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

XII. DELIVERABLES

Reference Description Delivery Time

SOw – Scope of Services Section I-V Section III

International zone expiditing service In accordance with the SOW

Section I, Subsection I-B. DBA insurance 15 calendar days after award

Section II, Recruitment of Third Country Nationals on

Department of State contracts

(Oct 2012)

Certifications and updates As required by the clause

SECTION 2 - CONTRACT CLAUSES

52.212-4 Contract Terms and Conditions -- Commercial Items (MAY 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The ordering activity reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The ordering activity may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the ordering activity may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The ordering activity must exercise its postacceptance rights:

(1) Within a reasonable time after the defect was discovered or Shall have been discovered and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the credit card), the Contractor may not assign its rights to receive payment under this contract..

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the ordering activity in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include —

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on an ordering activity bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer — System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the ordering activity waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt Payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the ordering activity has otherwise overpaid on a contract financing or invoice payment, the Contractor shall immediately notify the Contracting Officer and request instructions for disposition of the overpayment.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The ordering activity reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the

Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the ordering activity using its standard record keeping system, have resulted from the termination. The

Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the ordering activity any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.

In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws

Unique to Government Contracts paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the ordering activity’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)

(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to:

(A) change the name in the SAM database;

(B) Comply with the requirements of Subpart 42.12 of the FAR;

(C) Agree in writing to the timeline and procedures specified by the responsible

Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the

“Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims

(see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contrac.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed…