Pre-Proposal_Agenda_SIZ10014R0001.pdf

Pre-Proposal Conference January 30, 2014 at 10:00 Solicitation SIZ10014R0001

Satellite Television Broadcasting, Transmission and Reception for US Embassy Baghdad, Baghdad Diplomatic Support

Center, Consulate General Basrah and Consulate General Erbil

The Contracting Officer welcomed participants to the conference and made introductions of the Embassy representative present

Introduction:

Lawrence Lemick – Contracting Officer Daler Boev – Procurement Supervisor Bakhodir Salakhutdinov – Procurement Specialist

Purpose

The purpose of the pre-proposal conference was to provide interested companies a better understanding of the subject procurement so that they can provide a more comprehensive proposal addressing the Government requirements.

Direct any questions regarding this solicitation to BaghdadGSOProcurement@state.gov. All questions must be submitted in writing no later than February 1, 2014.

The pre-proposal conference agenda and all questions and answers will be posted on the Embassy’s website and www.fbo.gov . Offerors should check the web pages at all times to be kept up to date.

This is a firm-fixed-price indefinite delivery/indefinite quantity (IDIQ) contract to acquire satellite television broadcasting, transmission and reception services on the basis of the estimated quantities. The Government will pay the Contractor on a monthly basis for services ordered on a task order(s) which have been satisfactorily performed.

The Government may elect to award a single IDIQ contract or to award multiple IDIQ contracts for the same or similar supplies or services to two or more sources under this solicitation.

Offerors are not required to provide all services identified in Section 1. However, if the price is provided for the Base Year line item a price must also be provided for that same service/line item in all Option Years.

Section 1:

- Covers the scope of services and provides details of the type of contract to be issued.

- Bidders are to submit completed paragraphs 1 through 3 with their proposals.

- Details the Performance work statement and outlines the exact requirements of services to be performed under this contract.

- Provides further details/requirements to:

mailto:BaghdadGSOProcurement@state.gov http://www.fbo.gov/ o Invoicing procedure;

o Contractor’s key personnel for the project;

o Obtaining Permits/licenses/appointments required under the contract;

o Disclosure of information;

o Technological refreshment;

o Survivability and recovery;

o Quality Assurance Plan;

o Recruitment of Third Country Nationals.

Section 2:

- Details FAR & DOSAR clauses applicable under this contract including, but not limited to, ordering information, options to extend services or terms, availability of funds clause, holiday schedule

Section 3:

- Lists Solicitation Provisions including, but not limited to, a summary of instructions on how to submit an offer; it contains important information of what exactly must be included in your proposal in order for it to be evaluated.

SUBMISSION OF OFFERS

SECTION 3 - SOLICITATION PROVISIONS

FAR 52.212-1, INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (FEB 2012), IS

INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK 27A).

ADDENDUM TO 52.212-1

A. Summary of instructions. Each offer must consist of the following:

A.1. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

A.2.1. Name of a Project Manager (or other liaison to the Embassy/Consulate) who understands written and spoken English;

A.2.2. Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

A.2.3. a copy of the Certificate of Insurance, or

A.2.4. a statement that the contractor will get the required insurance, and the name of the insurance provider to be used;

A.2.5. List of clients over the past three (3) years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in Republic of Iraq then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

a) Quality of services provided under the contract;

b) Compliance with contract terms and conditions;

c) Effectiveness of management;

d) Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

e) Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

A.2.6. Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

A.2.7. The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR

652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided.

A.2.8. The offeror’s technical plan for satellite television channels broadcast and transmission, “signal” and “cabling” connectivity reception, maintenance, installation at each U.S. Government site to include but not limited to:

(a) A work plan taking into account all work elements in Section 1, Performance Work Statement.

(b) Identify types and quantities of equipment, supplies, and materials required for performance of services under this contract. Identify if the offeror already possesses the listed items and their condition for suitability and if not already possessed or inadequate for use how and when the items will be obtained;

(c) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(d) (1) If insurance is required by the solicitation, a copy of the Certificate of Insurance(s), or (2) a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

(e) Provide information/plan how offeror will access to each U.S. Government site.

A.2.9. The offeror is required to submit a Recruitment Plan as part of their proposal. The Recruitment Plan shall include the following at a minimum:

a. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the contractor intends to recruit them.

b. Explain how the contractor intends to attract candidates and the recruitment strategy including the recruiter.

c. Provide sample recruitment agreement in English.

d. State in the offer that the recruited employee will not be charged recruitment or any similar fees.

e. State in the offer that the contractor’s recruitment practices comply with recruiting nation and host country labor laws.

f. State in the offer that the contractor has read and understands the requirements of FAR 52.222-50 Combating Trafficking in Persons.

A.2.10 Offerors providing employer furnished housing shall submit a Housing Plan.

The offeror shall submit a Housing Plan if the contractor intends to provide employer furnished housing for TCNs. The Housing Plan must describe the location and description of the proposed housing.

Contractors must state in their offer that housing meets host country housing and safety standards and local codes or explain any variance. Contractor shall comply with any Temporary Labor Camp standards contained in this contract. In contracts without a Temporary Labor Camp standard, fifty square feet is the minimum amount of space per person without a Contracting Officer waiver.

A.2.11. The Offeror will provide in his proposal a detailed plan of a full implementation of the contract terms at all U.S. Embassy facilities, as prescribed in V. PERFORMANCE WORK STATEMENT. The proposal should specify how the process is going to take place from start to end, taking these requirements into consideration.

Section 4:

- Provides factors the Government will use for evaluating submitted proposals.

- Award will be made to the lowest priced technically acceptable offeror. The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFP to include the technical information required by Section 3.

- The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

- The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

o adequate financial resources or the ability to obtain them;

o ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments;

o satisfactory record of integrity and business ethics;

o necessary organization, experience, and skills or the ability to obtain them;

o necessary equipment and facilities or the ability to obtain them; and o be otherwise qualified and eligible to receive an award under applicable laws and regulations;

o offers will be evaluated on the basis of advantages and disadvantages to the Government that might result from making more than one award (multiple awards). Individual awards may be for a combination of items or for all items. Therefore, offerors that cannot supply all services required are encouraged to submit offers for those services that they can provide;

Section 5 Representations and Certifications:

- This section must be completed and submitted as part of your proposal

Your proposal must be submitted electronically by email with the subject line "Solicitation No.: SIZ100-14-R- 0001, Enclosed" to BaghdadGSOProcBid@state.gov on or before 16:30 (Baghdad Time) on February 13th, 2013. No proposal will be accepted after the cut-off date and time. Proposals submitted to other mail addresses will not be considered.

Defense Base Act Insurance Information:

The Contractor is required by DOSAR 652.228-70 to obtain insurance. Please refer to Section 5. Offerors are to note that their pricing is to be INCLUSIVE of the DBA Insurance and is not separately reimbursable.

INSURANCE & PAYMENT PROTECTION INFORMATION: Provide the following information:

(1) A statement identifying the insurance company from which the required insurance policy will be purchased if awarded the contract

LATE QUOTATIONS. Late quotations shall be handled in accordance with FAR.