Solicitation_Document_-_SIZ10013R0013.pdf

U.S. Embassy – Baghdad Draft RFP Solicitation No. SIZ10013R0013

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFP Number S-IZ100-13-R-0013, Prices, Block 23

Continuation To SF-1449, RFP Number S-IZ100-13-R-0013, Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement

Attachment 1 to Inventory List

Attachment 2 to Furniture Layout Plan

Attachment 3 to DBA Insurance

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in

Part 12

U.S. Embassy – Baghdad Draft RFP Solicitation No. SIZ10013R0013

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR2387644

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

S-IZ100-13-R-0013

6. SOLICITATION ISSUE DATE

5/13/2013

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Desiree Tupper, Contracting Specialist

b. TELEPHONE NUMBER(No collect calls)

BaghdadGSOProcBid@state.gov

8. OFFER DUE DATE/ LOCAL TIME

6/13/2013 15:00 local time

9. ISSUED BY CODE 10.THIS ACQUISITION IS UNRESTRICTED

OR

SET ASIDE:____ % FOR:

General Services Office SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

U.S. American Embassy – Baghdad HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

International Zone, Baghdad, Iraq SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

Regional Security Office

U.S. Embassy – Baghdad

Baghdad, Iraq

Regional Security Office

U.S. Embassy – Bagdad

Bagdad, Iraq

17a. CONTRACTOR/OFFERER

TELEPHONE NO.

CODE FACILIT

Y CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Office

U.S. American Embassy – Baghdad, Iraq

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See SECTION 1 - THE SCHEDULE

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

ADDENDA

ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212 http://ilmsariba.irm.state.gov/Buyer/Main/aw?awh=r mailto:BaghdadGSOProcBid@state.gov

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See SECTION 1 - THE SCHEDULE

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFPNUMBER S-IZ100-13-R-0013

PRICES, BLOCK 23

1. BACKGROUND AND PURPOSE

The United States Embassy in Baghdad is moving residential furniture to the New Embassy Compound (NEC) in the International Zone of Baghdad, Republic of Iraq. The U.S. Department of State has contracted for transportation of sixty four (64) 40-foot high cube containers of the residential furniture from Drexel warehouse in North Carolina to the U.S. Embassy Baghdad on door-to-door shipping mode which includes temporary storage of containers at “lay-down yard” in Erbil, Republic of Iraq. The U.S. Embassy intends to transport six

(6) containers per week to the Camp Condor site.

2. SCOPE OF SERVICES

The contractor shall provide all necessary managerial, administrative and direct labor personnel, supervision, moving supplies, materials, equipment and tools to efficiently accomplish all specified residential furniture installation services as conditioned in the . Services will include removing the contents of shipping containers, removing old furniture from housing units, unpacking and installing new furniture, planning, moving furniture to the designated room, and positioning at the designated location. In addition, padding and packing/crating of certain items, disassembly of property, unpacking and removing debris, moving of bulky and heavy items will be required in accordance with SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20, DESCRIPTION/SPECIFICATIONS/WORK STATEMENT.

Note: lifting, moving and transporting containers will not be required.

3. TYPE OF CONTRACT

This is a fixed price completion type contract.

4. TYPES OF SERVICES

Residential Furniture Moving and Installation Services: the Contractor shall provide furniture move and installation planning as specified in Continuation to SF-1449, Schedule of Supplies/Services, Block 20, Description/Specifications/Work Statement. Performance may be required outside the normal workday to avoid traffic tie-ups, prepare staged materials or meet other schedule requirements.

5. PRICING

(a) The Government will pay the Contractor a fixed price upon satisfactory completion of the move and installation.

(b) The Contractor shall include the cost of all equipment, materials, labor (including any premium pay for services required for overtime and holidays), overhead, and profit in the fixed price for moving services.

(c) The currency of this contract is ______________________ (offeror to identify currency)

(d) The Contractor shall include the Defense Base Act (DBA) insurance labor cost in the fixed price (see

Attachment No. 3).

6. PRICES

The fixed price for move and installation of the residential furniture, as described herein, is:

Line

Item

No.

Description of Services Quantity Unit of

Measure Unit Price Total Price

Residential Furniture moving and installation at

Camp Condor 1 Lot

GRAND CONTRACT TOTAL __________________

CONTINUATION TO SF-1449

CONTRACT NUMBER S-IZ100-13-R-0013

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. WORK REQUIREMENTS

1.1 General. The Contractor shall provide all equipment, tools, materials, managerial, administrative, and direct labor personnel to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other purposes.

1.2 Definitions.

“Government” means the U.S. government.

“NEC” means New Embassy Compound “GFP” means Government Furnished Property “OBO” means Overseas Buildings Operations “GSO” means General Services Office “RSO” means Regional Security Office “Furniture” means Drexel Heritage Residential Furniture “CHU” means Containerized Housing Unit “BEC” means Baghdad Embassy Compound “Camp Condor” means housing area “COR” means Contracting Officer’s Representative “PM” means Project Manager “BESF” Baghdad Embassy Security Force

1.3 U.S. Government Furnished Property (GFP)

ITEM LIST - A Quantity Property Condition Date of Acquisition

Premium Mattress/Box Spring Bed Sets 941

New

Wardrobe 48” W 1011

Desk, Computer

Chair, Desk

1.4 The Sites – all work will take place within the Camp Condor Area at the U.S. Embassy – Baghdad.

1.5 Work Performance Plan

1.5.1 The contractor shall provide protection to existing finished surfaces, and adjacent furniture. The contractor shall remove all unused materials and debris from the site and shall clean all areas after completion of the work. Working closely with the Contracting Officer’s Representative (COR), the contractor will develop a move plan that will include a detailed schedule of moving residential furniture from the containers to the Containerized Housing Units (CHUs) and removal of the existing furniture that fits within the embassy’s overall moving plan. The COR will instruct the contractor where to place the existing furniture once it has been removed from the housing units. The Embassy requires an escort during scheduled times. The contractor shall schedule move priorities as directed by the COR.

The move and installation plan shall:

Describe materials, manner, and process for protection of facilities, including grounds, floors, carpets, doors, elevators, and walls.

Include the number of container(s).

Describe method of handling for furniture items.

Specify number and types of personnel to be utilized (the final updated installation plan will include specific names of personnel and equipment)

Emphasize safety requirements so that accidents or injuries do not occur

Describe the Personal Protective Equipment provided to your staff

Emphasize security requirements so that accidental security violations do not occur.

The plan will be developed and delivered to the COR within 5 days of contract award. After review by the government, the move and installation plan will be updated and delivered to the COR 5 days before the move.

All written deliverables shall be submitted in 3 copies to the COR.

1.5.2 Deliverables. Within five (5) working days of notice of move date, the Contractor shall deliver required installation tools, equipment and materials.

2. SCOPE OF WORK

2.1 The contractor shall perform all specified work requirement in compliance with the terms and conditions of the contract. The USG will supply all necessary materials under paragraph 1.3 Government Furnished

Property (GFP). The contractor shall be responsible for the inventory of these materials and shall report any missing items prior to beginning work and shall replace any lost or damaged items during the execution of the work.

2.2 Packing. Occupants will self-pack personal items that are located in the CHUs. Occupants or their designees will move personal items out of the way and supervise them during the exchange of furniture in their

CHUs. Contractor will not be liable for such self-packed personal items or for personal items left in CHUs during the move. (The contractor shall pack and inventory all furniture that will be disposed.)

Packing and moving of Government-owned materials/equipment is a highly specialized function. The measure of performance shall be the condition of articles upon arrival at their destination. The contractor must always take the greatest care in handling and packing articles.

2.3 Housekeeping. The contractor is responsible for removal of trash and moving debris so that an orderly and safe environment is maintained. During the move the contractor shall remove trash from the compound daily or gather it and place it in a container or pickup location as designated by the COR or the Embassy’s

Facilities Manager.

2.4 Disposal of excess property. The contractor shall dispose of the used furniture removed from the CHUs as part of this requirement. An inventory list of the items to be disposed of is included in Attachment 1, Inventory List.

3. WORK HOURS

The contractor shall perform services during regular business hours to the maximum extent possible according to the schedule developed with the office of Regional Security Office (RSO) Baghdad. If required to meet the approved installation schedule, evening and weekend hours may be necessary.

4. COORDINATION WITH CONSTRUCTION – RESERVED

5. PRE-INSTALLATION CONFERENCE

The contractor along with supervisory personnel (Project Manager and Supervisors) and other representatives designated by the contractor shall meet with RSO Baghdad and Embassy Facilities Management Office (FMO) and General Services Office (GSO) personnel prior to proceeding with the work to review:

a) Inspection of the work area and existing conditions

b) Coordination required with other works ongoing in the building

c) Review of contractor’s tools, means and methods

6. CONTRACTOR’S USE OF MOVE AND INSTALLATION AREA

6.1 The contractor shall maintain a means of egress from all designated work areas to comply with national local fire codes in all areas of installation, including staging and assembly areas, building loading dock, corridors, elevator lobbies, and stairs. Maintain clearances and passage requirements in all corridors.

Assure that installation personnel do not eat, drink, or smoke in any part of the building interior and not less than 50 feet from any building.

6.2 The contractor shall provide on-site management, coordination, and technical assistance by a project manager working with COR throughout the installation phase. The contractor shall provide continuous on-site management (supervision) during work performance.

7. DUTIES AND RESPONSIBLITIES

7.1 The contractor shall complete installation of furniture systems in accordance with Government approved manufacturer’s specific drawings and specifications.

7.2 The contractor shall be responsible for any damage to the building which occurs during installation. It is obligatory upon the successful contractor to identify any existing damage to the building by means of a

Pre-move and installation Walk-Thru with the COR, and daily submission of checklists to the designated agency representative on site. Proper measures (plastic protective covers, dustbins, vacuum cleaners, etc) will be utilized by the contractor to confine the dust, debris generated from installation works and to keep the work area clean.

7.3 The contractor shall be responsible for compliance with all product manufacturers’ installation specifications.

7.4 Clean Up and Disposal of Waste Materials: the contractor shall clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes, and laws. The Contractor shall at all times keep the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish. The contractor shall abide by all on-site regulations.

7.5 Disposal of Waste Material: waste material shall be disposed of by removal from the job site. Waste materials removed from the job site shall be disposed of in accordance with the above paragraph. The contractor shall make any necessary arrangements with private parties and with city officials pertinent to locations and regulations of such disposal. Any fees or charges to be paid for disposal of material shall be paid by the contractor. It is at the contractor's option to furnish a dumpster on site to contain their debris. The dumpster must be emptied at regular intervals to ensure cleanliness at the site.

7.6 The contractor shall obtain necessary security clearances and badges for their personnel accessing the work site, per Embassy Regional Security Office (RSO) regulations. The Contractor shall be responsible for confining his crew and work to the designated project areas. Contractor will also be responsible for ensuring that the installation personnel are identifiable and provide continuous on-site management

(Supervision) any time furniture is being installed and delivered.

8. POST-INSTALLATION

8.1 Trash Removal: Dispose of all recyclable, packing materials and trash off the installation site. Do not dispose of or discard recyclables, packing materials, or trash in the building, or provided trash containers or dumpsters.

8.2 Cleaning and Repair: Repair any damage to the carpet and perform any spot cleaning in accordance with the carpet manufacturer's guidelines, provided by RSO Baghdad. If deemed necessary from punch list from the OBO representative, vacuum all contractor work areas with a contractor furnished heavy duty vacuum cleaner at the end of each element of work, and components installation phase. Use vacuum cleaners equipped with high efficiency vacuum bags and HEPA (High Efficiency Particle Arrestance) filters to capture particles.

8.3 Furniture Cleaning: Clean and dust furniture surfaces affected by the contractor’s work, with a spray cleaner upon completion of each element of work. Use only approved non-toxic cleaners.

8.4 Punch List Procedure: Within seventy-two (72) hours after completing product installation in each CHU, representatives from the successful bidder's project management and installation teams will accompany the COR on a punch list inspection of the entire product installation.

8.4.1 Verify and inspect the work performed, the quality of the installation, and workmanship to jointly develop a punch list.

8.4.2 Following the walk through, provide a team of installers responsible for correcting all punch list items.

8.4.3 The punch list items shall be jointly inspected with COR again for acceptability.

8.4.4 Assume responsibility for correcting all outstanding deficiencies within ten (10) working days of the furniture inspection with the client.

8.4.5 After correction and acceptance of all deficiencies, the COR will provide a written acceptance of the installation.

8.4.6 Follow the customer's established deadlines and procedures to accomplish any necessary corrections of this contract.

9. PERSONNEL

The Contractor shall provide a qualified work force meeting the contract requirements. The workforce shall be able to efficiently provide the services identified in this section. It is anticipated that the contractor will provide:

Project Manager

Team Leaders/Supervisors

Laborers

The Project Manager is considered key personnel and cannot be substituted during the performance of this contract. The Project Manager shall be fluent in the English language.

All contractor employees shall:

1. Be courteous at all times;

2. Arrive at the work site in uniform promptly at the scheduled time with materials necessary to properly complete the job;

3. Present credentials identifying themselves as employees of the company;

4. Be in good general health and free from communicable diseases;

5. Refer any unresolvable questions to the Project Manager, who will consult with the COR;

The contractor’s employees shall not at any time:

1. smoke in the US Government facility;

2. arrive at the facility under the influence of drugs or alcohol, or even with alcohol on the breath;

3. drink alcoholic beverages on the job, even if offered;

4. engage in prolonged discussion or argument regarding the job;

5. perform any work not specified in this contract.

The contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, and any vetting required RSO or other badge issuance authorities for admittance onto the BEC facility. Such vetting is intended to provide reasonable assurance that employees do not pose a threat to the U.S. Government facility pr personnel. Also required are a police check covering criminal and/or subversive activities, a check of personal residence, and a credit investigation. The Contractor shall provide all such investigations in summary form to the COR for review and approval or disapproval.

9.2 Personnel Special Requirement:

For contractors that work will be over 30 days:

After award, the contractor shall submit embassy security forms on all contractor’s employees and subcontractor’s employees that will require access to U.S. Chief of Mission property at Camp Condor. The Contractor shall provide these forms correctly and completely filled out and have their workers biometrically enrolled at the embassy at least 30 days prior to commencing work on the Chief of Mission property. All workers will undergo security records checks and investigations. Acceptable workers shall successfully pass the vetting process prior to their working on the U.S. Chief of Mission property.

Day Workers working more than 30 work days

Day workers working over 30 work days on the BEC or Annexes must be biometrically enrolled in the regular Biometric (BISA/BAT) system (NOT the day worker system) and correctly and completely fill out a vetting packet a minimum of 5 work days prior to commencing work on Chief of Mission property. The biometric enrollment and correctly filled out vetting packet must be done five working days prior to workers entering the

BEC or Annexes. Day workers cannot commence work until RSO informs the sponsor that the checks have been completed. The names for day workers must be submitted via e-mail (not VAR) to RSO Countermeasures at baghdadnecaccess@state.gov. They will be iris scanned upon entry to the BEC, and issued red visitor badges. Workers must successfully pass the vetting process prior to their working on U.S. Chief of Mission property for more than 30 work days.

Request for Access for Day Workers

The names for all day workers must be submitted via e-mail (not VAR) to RSO Countermeasures at baghdadnecaccess@state.gov. The day workers will be iris scanned upon entry to the BEC and issued red visitor badges. All day workers will still have to be under escort at all times while on the BEC or Annexes.

Previously Biometrically Enrolled or Investigated workers

If day workers have been previously enrolled in biometric system and been approved it is still valid for any other projects they work on in COM property and they do not need to be biometrically enrolled again. If a worker has been investigated previously and are transferred to a different company or subcontracting company, then a Job Transfer Request is required and must be submitted to the RSO Vetting Office to determine if it is still valid (typically valid for two years) two working days prior to workers entering the BEC or Annexes.

Enrolling Day Workers in the Biometric System

An authorized and registered Biometrics (BISA/BAT) sponsor must enroll the worker. Sponsors can email ProsperityAccess@state.gov for more information. For questions on submitting a vetting packet for Locally Engaged Staff (LES’s) or Third Country Nationals (TCNs) please contact BaghdadVetting@state.gov.

The Government reserves the right to deny access to US owned or US operated facilities to any individual.

10. MANAGEMENT AND SUPERVISION

10.1 Supervision. The Contractor shall designate a Project Manager who shall be responsible for on-site supervision of the Contractor's workforce at all times. This Project Manager shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The Project Manager shall have supervision as his or her sole function.

10.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services. Contractor personnel shall coordinate break times not to take place with half-loaded or fully loaded vehicles, but with empty vehicles.

10.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis.

10.4 The Contractor shall be responsible for work site safety during the move.

10.5 When moving items that require an US Government escort, the escort will control the progress of moving/loading/departing/unloading, etc and the movers shall not do anything without specific approval of the identified escort.

11. CONTRACTOR FURNISHED MATERIALS

The Contractor shall provide all equipment, materials, supplies, and clothing required to perform the services as specified in this contract. Such items include, but are not limited to boxes, tape, wrapping, padding, ladders/step stools, dollies, jacks, tools, cleaning supplies, floor coverings, corner bumper guards, lifting equipment, mailto:baghdadnecaccess@state.gov mailto:baghdadnecaccess@state.gov mailto:ProsperityAccess@state.gov mailto:BaghdadVetting@state.gov vehicles, cranes, containers, and any other operational or administrative items required for performance of the duties and requirements of this contract. The Contractor shall maintain sufficient parts and spare equipment for all Contractor-furnished materials to ensure uninterrupted service during the move.

12. DELIVERY SCHEDULE

The following items shall be delivered under this contract.

Description Quantity Delivery Date Deliver To:

1.5.A – Draft Move and

Installation Plan -3- 5 days after contract award COR

1.5.A – Final Move and

Installation Plan -3- 5 days prior to move date COR

1.5.B – Employee Security -2- with Final Move Plan COR

Checks

1.5.E – Vehicle List -3- with Final Move Plan COR

8 – Insurance DBA and GLI -1- within 5 days after contract award CO

10 – Permits -1- within 5 days after contract award CO

8.4 – Punch List Completion -1- within 72 hours of project completion COR

8.4.4 Punch list Correction -1- Within 10 working days from date issued COR

Project Completion -1- 70 calendar days from issue of NTP COR

13. INVOICES AND PAYMENT

Invoices shall be submitted in an original and three (3) copies to the Financial Management Officer (FMO) at the following address (designated payment office only for the purpose of submitting invoices):

(a) The Contractor shall submit monthly invoices to the COR at the address shown in paragraph D below.

A proper invoice shall include the following information:

Contractor's name and bank account information for payments by wire transfers

Invoice Date

Contract number

Name, title, phone number, and address of person to contact in case of defective invoice

(b) If an invoice does not contain the above information, the Government reserves the right to reject the invoice as improper and return it to the Contractor within 7 calendars days. The Contractor shall then submit a proper invoice.

(c) The COR will interact with the Contractor on any invoice problems.

(d) The contractor will send all invoices to the following address:

Financial Management Office U.S. American Embassy - Baghdad

Al Khindy Street International Zone

Baghdad, Iraq

Or by electronic means in Acrobat PDF format to the following email address:

BaghdadGSOProc@state.gov

(e) The Government will make payment in the currency stated in paragraph (c) of 5, Pricing.

14. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage to include the landscaping or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

15. INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Comprehensive General Liability

Bodily injury 10,000.00USD per occurrence

Employer's Liability $500,000.00USD

16. BONDING OF EMPLOYEES

The Government imposes no bonding requirement on this contract. The contractor shall provide any official bonds required, pay any fees or costs involved or related to equipping of any employees engaged in providing services under this contract, if legally required by the local government or local practice.

17. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

mailto:BaghdadGSOProc@state.gov

18. PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance and permits, the Contracting Officer will issue a

Notice to Proceed. The Notice to Proceed will establish a date on which performance shall begin. The installation shall be completed within seventy (70) calendar days after the NTP issuance date. This time period does not include the unpacked packing material collection days after completion of the installation.

The contractor shall be ready to work no later than 08:00 a.m. during the period of performance, Sunday through Thursday. It is the Contractor’s responsibility to ensure that working hours do not violate local laws and regulations.

This contract includes work on weekends and possible holidays. The Contractor shall not be entitled to additional compensation for these times, but shall include all costs in the price.

19. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP).

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of

Work Para

Performance Threshold

Services.

Performs all move and installation services set forth in the scope of work.

1. thru 11.

All required services are performed and no more than one (1) customer complaint is received.

Monitoring Performance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

Standard. The performance standard is that the Government receives no more than one (1) customer complaint during the period of performance. The COR shall notify the Contracting Officer of the complaints so that the

Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract

Terms and Conditions-Commercial Items, if any of the services exceed the standard.

PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the

Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the period of performance, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

INVENTORY LIST

The following list of items will be placed in each room:

1. Premium Mattress/Box Spring set – Twin – Model # GT-PM-KIT-T – 941 set

2.Wardrobe 48” W – Cherry – Model # 40411-345-MC – 1011 each

3.Computer Desk – Model # 153-910-S – 1068 each

4.Desk Chair – Model # 40411-821-10137-87 – 1035 each

The following list of items will be removed from each room with the discretion of the COR.

1. Mattresses– 941 each

2. Bed Frames – 941 each 3.Wardrobe ( Wall Lockers) – 1011 each 4.Night Stands – 941 each 5.Desks – 1068 each 6.Chairs - 1035 7.Tables – N/A

ATTACHMENT 2

Furniture Layout and Key Plan

ATTACHMENT 3

DEFENSE BASE ACT INSURANCE CONTACT INFORMATION

Offerors shall obtain Defense Base Act (DBA) insurance from a Department of Labor Authorized broker which can be found on the following link: http://www.dol.gov/owcp/dlhwc/lscarrier.htm. The cost of the DBA insurance shall be included in your firm fixed price.

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (FEB 2012), is incorporated by reference. (See SF-1449, block 27a).

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Items (JAN 2013)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

_X_Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I

(Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009

(June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and

Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Aug 2012)

(Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub.

L. 111-5).

__ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note).

__ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012)

(41 U.S.C. 2313).

__ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section

738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (11) [Reserved]

__ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

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__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns

(OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and

Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (21) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting

(Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011)

(15 U.S.C. 657 f).

__ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012) (15 U.S.C.

632(a)(2)).

__ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business

(EDWOSB) Concerns (Apr 2012) (15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible

Under the WOSB Program (Apr 2012) (15 U.S.C. 637(m)).

__ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126).

__ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

__ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

__ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

__ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

__ (32) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

__ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)

(E.O. 13496).

__ (34) 52.222-54, Employment Eligibility Verification (JUL 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items

(May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

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__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer

Products (DEC 2007) (E.O. 13423).

__ (ii) Alternate I (DEC 2007) of 52.223-16.

_X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

(E.O. 13513).

__ (39) 52.225-1, Buy American Act—Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__ (40)(i) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (Nov 2012) (41

U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub.

L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-

43).

__ (ii) Alternate I (Mar 2012) of 52.225-3.

__ (iii) Alternate II (Mar 2012) of 52.225-3.

__ (iv) Alternate III (Nov 2012) of 52.225-3.

__ (41) 52.225-5, Trade Agreements (NOV 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007)

(42 U.S.C. 5150).

_X_ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

_X_ (47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct 2003)

(31 U.S.C. 3332).

_X_ (48) 52.232-34, Payment by Electronic Funds Transfer—Other than Central Contractor Registration

(May 1999) (31 U.S.C. 3332).

__ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

__ (50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006)

(46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

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