Minutes_of_the_PRE-QUOTATION_CONFERENCE_VPN_INTERNET_SERVICES.pdf

MINUTES OF PRE-QUOTATION CONFERENCE VPN INTERNET SERVICES SOLICITATION –

SIV10017Q0001

The meeting held at the MPR on Thursday January 12th, 2017

From 11:00pm to 12:30pm.

Attendees

Procurement Team:

Assy-Traore Bintou Loukou Aubin

IMO Team:

Linda Pohl, IMO Mamadou Sylla, Information Systems Chief Belemsobgo, Jules Cesar, LES Computer System Analyst

Internet Services Provider (ISP) Companies / Potentials bidders:

NSIA Technologies

VIPNET

ORANGE CI

MTN CI

Object The purpose of the meeting was to brief potential bidders on the solicitation and contract requirements.

BRIEF COMMENTS OF SOLICITATION OVERVIEW – Procurement Team

1- This is a Request for quotation for dedicated internet services including a one year base period from the date of the contract award and four (4) option years.

2- All interested companies should start the process to have a DUNS number and be registered in SAM/CCR through the following sites: DUNS – www.dnb.com and SAM/CCR www.sam.gov as these are compulsory for the successful offeror.

3- All offerors must follow the instructions in Section 3 of the solicitation and complete the required portions of the FORM 1449 i.e. Blocks 17a; 19 to 24 and 30a to 30c.

4- The technical proposal will be assessed by the Technical Evaluation Panel before evaluation of the financial offer by the Procurement Team.

5- The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.

http://www.sam.gov/

REVIEW OF CONTRACT REQUIREMENTS - IMO Team

1- Internet Service Provider (ISP) shall provide dedicated (not shared or bundled) leased channel high-speed access to the Internet; data transport media must be fiber optic, terrestrial connectivity. Twenty-four (24) hours uplink. Post Internet Service Provider (ISP) connection must be "always on" with unlimited usage, and must not require the installation of any custom software on the client side.

2- For Internet Services the Internet Service Provider (ISP) must guarantee full contracted bandwidth availability 24X7X365 from the originator side to the ISP’s internet gateway.

Bandwidth sharing between other non-Embassy customers is not allowed. Connection Ratio must be 1/1.

3- Internet Service Provider (ISP) connection must NOT, repeat, NOT use Network Address Translation (NAT).

4- Internet Service Provider (ISP) Round Trip Time (RTT) reports the total time in milliseconds (ms) time to send a small data packet and obtain a reply back; must be the faster than 100ms for the Round Trip Time (RTT) for internet service.

5- Unfiltered access to the Internet is required without ISP firewall blocking. Filters or sniffers must not be established, connected, or introduced by the ISP for any Embassy channels.

If there are any existing filters, sniffers, restrictions, or proxies, they must be identified, and removed prior lease line circuit installation.

6- Internet Service Provider (ISP) must permit installation of Customer VPN encryption devices on circuit.

7- Internet Service Provider (ISP) must have redundancy in the Internet backbone between Côte d’Ivoire and USA. For instance, If NAP of the host country’s backbone fail, NAP Americas, NAP Sprint, or any other alternate backbone paths shall be available.

8- Internet Service Provider (ISP) must provide a block of thirty two (32) public internet IP addresses on a single subnet for Internet services.

9- Internet Service Provider (ISP) must provide IP addresses used to identify the single subnet address in Classless Inter-Domain Routing address specification (Network IP address / 27) or, equivalently, its subnet mask 255.255.255.224, and ISP Gateway IP addresses (virtual IP addresses).

10- Internet Service Provider (ISP) must provide Data media converters or transmission devices in all cases but the routers will be provided by the Embassy.

11- One separate or individual physical interface connector is required per service i.e. primary and secondary.

12- The vendor must warrant service support on site if necessary 7X24X365, services must be coordinated directly with Embassy’s Contracting Office Representative (COR) or Information Technology (IT) representative from the Embassy Information Systems Center

(ISC).

13- Expected service availability and reliability must be at minimum 99.97%.

EXPLANATION ON HOW TO PRESENT THE PROPOSAL - Procurement Team

1- The proposal must be presented in two (2) parts as follows :

a) Technical offer in one envelope. This part must include the locally required licenses and permits as well as the offeror’s strategic plan for internet services and all documentation demonstrating relevant past performance and references (see section 3 on pages 36-37 for more details).

b) Financial offer in another envelope. This second section must consist of at minimum Form 1449 and quotation templates for base period and four (4) option years filled

in. So, the offeror could add all relevant information to better assessed his financial proposal.

c) These two (2) sealed envelopes must be put inside a larger one, also sealed, and the American Embassy address as well as the solicitation number SIV10017Q0001 must be written on it.

2- All the offers must be submitted at the American Embassy at latest by Friday, February 3rd , 2017 at 4:00 pm (Abidjan time).

The meeting was closed by a site visit and some questions from bidders and answers provided by PROCUREMENT / IMO team.