ALASKA RAILROAD CORPORATION

327 W. Ship Creek Ave.

Anchorage, AK 99501

PHONE 907-265-2218

June 18, 2026

REQUEST FOR QUOTATION

26-27-214708

The Alaska Railroad Corporation (ARRC) is soliciting quotes from interested concerns for the following:

Sitka Crossing Upgrade

EMAILED QUOTES WILL BE RECEIVED AT: Walkerr@akrr.com

Offers Will Be Received Until 3:00 PM Local Time on July 2, 2026

Pre-Bid: There will NOT be a pre-bid meeting for this project.

ARRC may award a contract resulting from this solicitation to the responsive bidder whose bid conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any or all offers if such action is in the best interest of ARRC, and waive informalities and minor irregularities in offers received. Any resulting contract from this solicitation shall incorporate the Standard Instructions, and General Terms and Conditions incorporated in this solicitation.

ARRC shall not be held responsible for bidder’s lack of understanding of what is required by this bid. Should a bidder not understand any aspect of this bid, or require further explanation, or clarification regarding the intent or requirements of this bid, it shall be the responsibility of the bidder to seek guidance from the ARRC.

ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids, accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to award the proposed contract if it is in the best interest of the ARRC.

This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC to pay for any costs incurred in the submission of an offer or for any other incurred cost prior to the execution of a formal contract

BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED

TO PAY PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and conditions which conflict with this Invitation for Bid terms and conditions are considered counter offers and, as such, will cause the Alaska Railroad Corporation to consider the bid non-responsive.

If a bidder attaches additional terms and conditions as part of the bid, such attachments must be accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of this Invitation for Bid and the terms and conditions of the bidder/contractor, the terms and mailto:Walkerr@akrr.com conditions of the Invitation for Bid will prevail.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole or in part by the Federal Transit Administration (FTA) or the Federal Highway Administration (FHWA). ARRC has a race neutral DBE Program and does not set DBE goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an overall DBE participation of 4.0% in federal fiscal years 2025-2027 on contracts funded by agencies within the U.S. Department of Transportation. If this contract is funded in whole or in part by funds from the FTA, FEMA or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion of this solicitation.

The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska Railroad considers Green Star membership to be a positive business attribute, and regards a Green Star award as a tangible sign of an organization’s commitment to environmental stewardship and continual improvement within its operations.

Return your quote via email. The email shall be plainly marked with the following information:

1. Offeror's Name -

2. Email Subject: RFQ# 26-27-214708 Sitka Crossing Upgrade

Please direct all responses and/or questions concerning this invitation to bid in writing to Rob Walker, Alaska Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501, telephone number 907-265-2218, email address Walkerr@akrr.com.

Questions need to be submitted one week prior to closing or they may be not accepted.

Sincerely, Rob Walker Logistics Manager Alaska Railroad Corporation http://www.greenstarinc.org/ mailto:Walkerr@akrr.com.

TABLE OF CONTENTS

SECTION A: REQUIRED DOCUMENTS

SECTION B: BIDDER’S INSTRUCTIONS

SECTION C: SCOPE OF WORK

SECTION D: FORMS:

CONSTRUCTION BID FORM

CONTRACTOR RESPONSIBILITY QUESTIONAIRE

SUBCONTRACTOR LIST

SAMPLE CONSTRUCTION CONTRACT

SECTION E: GENERAL CONDITIONS (CONSTRUCTION)

SECTION F: SPECIAL PROVISIONS

SECTION G: COST SCHEDULE

ATTACHMENTS:

Attachment 1 Sitka Street Vicinity Map

Attachment 2 Concrete Panels Diagram

SECTION A

REQUIRED DOCUMENTS

REQUIRED FOR BID. Bids will not be considered if the following documents are not completely filled out and submitted at the time of bidding:

1. Construction Bid Form

2. Cost Schedule – Section F

3. Contractors Responsibility Questionnaire - [Form 395-0136]

REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER. The apparent low bidder is required to complete and submit the following documents within Five (5) Working Days after receipt of written notification:

1. Subcontractor List - [Form 395-0131] - (Construction Bids Only)

REQUIRED FOR AWARD. In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Certificate of Insurance - [from Insurance Carrier]

2. Contract and Notice to Proceed, ARRC Generated

3. State of Alaska Department of Labor - Notice of Work

4. Contractor’s Business License and Contractors License

POST AWARD DOCUMENTATION

1. Weekly Certified Payrolls submitted to State of AK & Contracts Administrator

2. State of Alaska, DOL Notice of Completion

SECTION B

BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS

(CONSTRUCTION)

To be considered for award, Bids must be made in accordance with the following requirements:

Duty to Seek Clarification: ARRC shall not be held responsible for a Bidder’s lack of understanding of what is required by the Invitation to Bid. Should a Bidder not understand any aspect of the Invitation to Bid, or require further explanation or clarification regarding the intent or requirements of the same, it shall be the responsibility of the Bidder to seek clarification from ARRC prior to submitting his or her Bid.

Terms and Conditions: Any resulting contract from this Invitation to Bid shall incorporate the general terms and conditions contained in this bid package.

Contract Documents: Bidders shall familiarize themselves with the requirements of all of the Contract Documents which include, but are not limited to the “Bidders Instructions & Special Requirements", the Invitation to Bid, Bid and Contract Forms, General Conditions, Special Conditions, Specifications, Drawings, any Addenda issued prior to the receipt of Bids, and any other documents referenced or incorporated therein.

Examination of Site: Bidders should visit the Project Site(s) and take such other steps as may be reasonably necessary to ascertain the nature and location of the Work, and the general and local conditions which may affect the Work and the cost thereof.

Examination and Interpretation of Documents: Each Bidder shall examine the Contract Documents carefully and shall make written requests to ARRC prior to Bid submission for interpretation or correction of any ambiguity, inconsistency, discrepancy, omission, or error therein which the bidder may discover. Any interpretation or correction will be issued in an Addendum by ARRC. Only a written interpretation or correction shall be binding. No Bidder shall rely on any interpretation or correction given by any other method.

Addenda: ARRC may modify the Invitation to Bid prior to the date fixed for opening of Bids by issuance of an Addendum to all parties who have been furnished the Bid Package for bidding purposes. Bidders must acknowledge receipt of all Addenda on the Construction Bid Form [Form 395-0121].

Qualification of Bidders: Pursuant to ARRC Procurement Rule 1600.3, before a Bid is considered for award, ARRC may request a Bidder to submit information regarding the Bidder’s capability in all respects to fully perform the contract requirements or the individual integrity and reliability which will assure good faith performance. Such information shall include the Bidder’s prior experience in performing comparable Work, the availability of necessary financing, equipment, facilities, expertise and personnel to perform the Work and whether he or she has ever been terminated or defaulted on construction work.

Bid Forms: Bids must be submitted on the forms provided by ARRC, completed in all respects as required by the Bid Forms and other Contract Documents and manually signed by an authorized official of the Bidder.

Bidders may make copies of the Bid Forms for submission of Bids.

Submission of Bids: Bids must be sealed, marked, and addressed as directed in the Invitation to Bid and must be delivered to the office designated in the Invitation to Bid prior to the exact time set for opening bids.

Late bids will not be considered.

Modification, Correction, Withdrawal of Bids: Modification, correction or withdrawal of Bids will be allowed only as provided in ARRC Procurement Rule 1200.8.

Bid Opening: Bids will be opened in public at the time set forth in the Invitation to Bid in accordance with ARRC Procurement Rule 1200.6. The contents of the Bids will be open for public inspection after the notice of intent to award a contract is given.

Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC Procurement Rule

1200.7. Alternative bids, if called for, are intended to provide ARRC a range of comparative costs which will allow identification of the combinations most responsive to ARRC's need. The order in which the alternatives are listed or set out in the Invitation to Bid should not be taken as any indication as to the order in which ARRC may elect to select the alternatives, if any. Bidders shall submit bid prices for all alternatives stated in the Invitation to Bid and are advised that the order in which the alternatives, if any, are chosen by ARRC, may affect which Bidder is the lowest responsive and responsible Bidder.

Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be accompanied by bid security in the form of a cashier's check or an acceptable Bid Bond, a form of which is provided herein, in the amount of five percent (5%) of the Bid price.

Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid in accordance with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all Bids in accordance with the provisions of ARRC Procurement Rule 1600.2.

AGGRIEVED BIDDER/OFFEROR: An aggrieved bidder/offeror may protest an ARRC procurement action by filing a written protest with the procurement officer in accordance with the procedures and time limits specified in ARRC Procurement Rules 1800.1-1800.11.

Award of Contract: Unless the solicitation is canceled or all bids are rejected, the procurement officer shall award a contract based on the solicited bids with reasonable promptness by written notice to the lowest, responsible and responsive Bidder whose bid conforms in all material respects to the requirements and criteria set out in the Invitation to Bid.

Execution of Contract: A written contract must be signed by the Bidder to whom an award is made and returned to ARRC within ten (10) calendar days, together with all required performance and payment bonds, and certificate(s) of insurance in the amounts required by the Invitation to Bid. The Bidder to whom award is made shall not be permitted to occupy the project site until he has first obtained the required insurance and submitted to ARRC proof of such insurance together with a statement certifying that said insurance conforms to requirements set forth in the Invitation to Bid.

Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or neglects to execute it, or fails to furnish the required bonds and insurance within the time specified, the amount of his bid security may be retained by ARRC as liquidated damages.

Government Contract Requirements: If Federal funds will be used to pay for any part of the project described in the Invitation to Bid, any contract awarded hereunder will contain provisions requiring the successful Bidder to comply with all pertinent provisions, agreements, and clauses of the subject federal grant and all pertinent laws, regulations, Presidential directives, and executive orders to the extent they apply to the subject matter of the contract.

Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC maintains an alcohol and drug-free workplace and requires that the Contractor do the same. At all times during the performance of this contract, the Contractor shall have in place a written drug and alcohol program that includes, at a minimum, the following:

a. a requirement that all applicants present a negative pre-employment drug screen prior to being hired by the Contractor;

b. a requirement that employees submit to a "reasonable suspicion" drug and/or alcohol test when showing signs and symptoms of drug and/or alcohol influence on duty;

c. a requirement that employees submit to "reasonable cause/post-accident" drug and alcohol tests following certain accidents or incidents (with the threshold level triggering testing to be determined by the Contractor);

d. a provision defining a positive alcohol test as one that reveals a breath alcohol level of .02 or greater;

e. a provision defining a positive drug test as one that reveals concentrations at the levels set forth in

49 C.F.R. § 40.87(b)(screening test) and 49 C.F.R. § 40.87(c)(confirmatory test) or greater;

f. a provision that outlines the consequences of a positive drug or alcohol test and the consequences of an employee’s refusal to submit to drug/alcohol testing; and

g. a provision that establishes the conditions under which an employee may return to work following a positive drug and/or alcohol test, which at a minimum include an evaluation by a substance abuse professional and compliance with a recommended treatment program.

The Contractor agrees that at any time during the performance of this contract, if an ARRC employee reports to the Contractor that an employee of the Contractor or its subcontractor is showing signs and symptoms of drug/alcohol influence on duty, the Contractor shall remove the employee from ARRC property immediately and shall have the employee tested for drug/alcohol influence. If the employee tests positive, the Contractor shall ensure that the employee is not returned to work on the project until he/she has met the return to work requirements contained in the Contractor’s written program.

Offer Acceptance Period: For the purpose of award, offers made in accordance with this ITB shall be good and firm for a period of thirty (30) days from the date of bid opening.

Site-Safety Plan Requirement: Before the contractor or any subcontractor begins any construction related work under this contract including but not limited to mobilization, equipment setup, storage, etc., taking place on sites under Alaska Railroad Corporation (ARRC) control, they will submit a site Health and Safety Plan to ARRC for compatibility acceptance.

The plan must be compatible with ARRC Safety Policies including On-Track Safety, OSHA overwater requirements, ARRC on-site employee safety including safety for Project Managers, Construction Managers, Flaggers, Visitors, Safety personnel, Quality Assurance staff, vendors, and the public. The plan must outlines procedures for first aid, emergency response, chemical exposures, spills, site sign-in requirements for site-safety briefings, coordination with ARRC dispatch, Section 6.16 (SAFETY AND

PROTECTION), Section 6.17 (WORK SAFETY ON RAILROAD PROPERTY), and Section 6.18 (EMERGENCIES), other sections of the contract GENERAL CONDITIONS.

A complete, detailed Site-Safety Plan shall be submitted to the Project Manager at least 5 days prior to commencement of any Work on the Project.

ALASKA BIDDER'S PREFERENCE

Preferences shall be applied to bids that qualify for an Alaska Bidder's Preference. An Alaska bidder preference is five percent (5%). "Alaska Bidder" means a person who:

1. holds a current Alaska business license;

2. submits a bid for goods, services, or construction under the name as it appears on the person's current Alaska business license;

3. has maintained a place of business within the State of Alaska staffed by bidder or an employee of the bidder for a period of six (6) months immediately preceding the date of this bid;

4. is incorporated or qualified to do business within the State of Alaska; is a sole proprietorship, and the proprietor is a resident of the State of Alaska; or is a partnership and all partners are residents of the State of Alaska;

5. is a joint venture, composed entirely of ventures that qualify under (1) through (4) of this subsection.

CONTRACTOR’S INSTRUCTION FOR SUBMITTING CERTIFIED PAYROLL:

This contract may include work on an Alaska Railroad Corporation (ARRC) construction project, which is subject to the wage/certified payroll requirements of the DOLWD and/or it may include work on a federally funded construction project and be subject to U. S.

Department of Labor Davis-Bacon Act wage/certified payroll requirements. As part of the contract the following will be required:

1. All contractors paid under a construction contract funded in whole or in part with federal funds shall pay laborers and mechanics the higher of the two wages listed in this contract from the U. S. Department of Labor (www.access.gpo.gov/davisbacon/) or from the DOLWD (www.labor.state.ak.us/lss/home.htm). Contractors paid under ARRC only funded construction contracts shall pay laborers and mechanics the appropriate wage established by the DOLWD, which is often called Little Davis-Bacon wages.

2. All contractors employing laborers and mechanics under this contract, including the owner/operator if he or she worked on the job, must submit weekly certified payrolls that contain the information listed on the DOLWD Weekly Certified Payroll Form 07-6058, pages 1 and 2. Owner/operators working on the project as mechanics or laborers, either as prime or subcontractor, must file certified payrolls and record all information including the hourly wage, fringe benefits, hours worked, overtime, et cetera, however they can defer the weekly payment and write over the total deductions and net pay boxes “owner/operator.” Page 2 is the “Statement of Compliance” and must bear an original signature. The prime contractor is responsible for gathering the certified payrolls, with original signatures, from each subcontractor and for submitting them, along with its own, to the ARRC Certified Payroll Processor.

http://www.access.gpo.gov/davisbacon/ http://www.labor.state.ak.us/lss/home.htm

3. Private utility companies exempt by the state of Alaska from filing certified payrolls because they are working on their own lines must provide a copy of the state approved sworn work affidavit indicating they are paying state DOLWD required wages. Private Utility companies shall file Notices of Work (NOW) and Notices of Completion (NOC) with DOLWD, listing subcontractors, if any. The DOLWD approved finalized affidavit, NOW, and NOC shall be sent to the ARRC. The utility company shall collect original certified payrolls from all subcontractors and submit them weekly to the ARRC as outlined in these submission instructions.

4. These weekly certified payrolls must be uploaded to ARRC’s web portal within seven days after the regular “payday” for that certified payroll at the following web address:

https://certpayportal.akrr.com/ A website login will be required to be set up prior to the first submission.

5. The contractor and its subcontractors are also responsible for filing certified payrolls with DOLWD as required.

6. The certified payroll must be completely filled out by the contractor including, but not limited to:

i. Contractor’s complete name, including join ventures, Inc., LLC. etc.

ii. Contractor’s license number, also called the contractor’s registration number, is required in addition to a business license to do construction work in the state.

The prime contractor must be registered even if the contractor does not work on the site, but only uses site subcontractors.

iii. Employee’s

a. Name

b. Address (domicile and mailing)

c. Social security number

d. Job classification

e. Hours worked

f. Wages/fringe benefits paid

Owner/operators working on the project as mechanics or laborers, either as prime or subcontractor, must file certified payrolls and record all information including the hourly wage, fringe benefits, hours worked, overtime, et cetera, however they can defer the weekly payment and write over the total deductions and net pay boxes “owner/operator.”

iv. Contracting agency project number, which is the ARRC contract/purchase order number, is listed on the DOLWD finalized Notice of Work. This notice also lists the DOLWD project number, project name, and location. The prime contractor will supply all of this information to its subcontractors.

v. Week ending date and payroll numbers. The first week or part of a week of payroll will be designated as payroll number 1 for the first week, 2 for the second week, etc. until the final week worked on the project. The final payroll must be marked FINAL.

https://certpayportal.akrr.com/

vi. The Statement of Compliance must be completely filled out indicating how fringe benefits are paid and listing the payroll period. The Statement of Compliance must be signed, dated, and filed (delivered or postmarked) within seven days of the payment date of the payroll. The Statement of Compliance must have an original signature.

vii. Stamp or write “Confidential” on the certified payroll to help ensure the privacy of contractor employees. Failure to submit timely, complete, and accurate weekly certified payrolls to ARRC may result in the delay of payment on the contract. Sample copies of DOLWD certified payroll forms with the “Statement of Compliance” are shown in

SECTION B.

State of Alaska Certified Payroll Form, State of Alaska Certified Payroll Form, page 2

SECTION C

SCOPE OF WORK

Contract Title Alaska Railroad Corporation (ARRC) Sitka Street Crossing Upgrade

SCOPE OF WORK.

The Alaska Railroad Corp. (ARRC) is requesting contractor support for the removal and replacement of a 48-foot crossing, including a new 80-foot track panel.

The work involved in this project consists of, but is not necessarily limited to, the following activities:

Contractors shall provide all labor and equipment for the removal of the current asphalt crossing and 80 feet of track structure to include the ballast down to 12 inches below the base of the ties.

Contractor will then install new track structure and a new, 48-foot modular concrete crossing.

ARRC will furnish all track materials apart from Class 3 track Ballast. All materials from the removal of the crossing will be the responsibility of the contractor. The Crossing is across Sitka Street in Anchorage. Currently the project is scheduled to start July 2026.

Contractor may begin acquiring required permits upon receipt of the NTP.

ARRC COORDINATION.

The Contractor must coordinate with the Project Manager for daily operations, access to the physical project site, for the delineation of the Contractor equipment staging area(s), to coordinate the movement of assets with their respective tenants and train schedule and coordination, prior to beginning each day’s shift.

Contractor is to bid the work as if ARRC equipment will not be available to support the Work outlined herein. The Contractor will provide any and all on-track equipment necessary to complete the Work.

The following ARRC Standard Drawings shall be used as reference, in addition to the Special Provisions outlined herein and the Plans. ARRC Standard Drawings attached to this solicitation include:

1. Precast Concrete Modular Crossing Standard Plan(s)

Track Outages: in accordance with Subsection 107-1.08.

1. Work shall be planned so as to minimize track outages. Train traffic is unpredictable but expected natural work windows are as follows:

a. Outside Passenger Season – roughly 10/1 – 4/12 dependent on weather conditions

0600-1800 daily: expect one train per day, expect a 6 hour window daily, subject to change.

1800-0600 daily: expect one train per night, expect a 6 hour window nightly, subject to change.

Typically, once per week there may be a larger track window from Sunday night or Monday morning to Wednesday afternoon; however, this is not guaranteed and may shift up due to barge traffic which is weather dependent.

b. During Passenger Season – roughly 4/12 – 10/1 dependent on weather conditions

0830-2200: several trains daily, expect a 2 hour window at some point daily, subject to change.

2200-0830: possibility of passenger delays and unscheduled freight, however, typically can expect a 6-8 hour window nightly.

The above traffic schedule is provisional and may change. Train traffic must not be impeded.

ARRC forces will also be utilizing tracks in the area for inspection, maintenance, and other purposes, as such windows are not always for the exclusive use of the Contractor. An outage approval will generally consist of an authorization of the outage duration. As freight train traffic at this location is weather dependent, the exact start times of the outage window cannot be guaranteed until 48hours prior to the outage. The longest potential outage that may be authorized at this location is four days. Contractor is to note that any work window requests affect passenger trains will likely be denied.

CONTRACTOR REQUIREMENTS.

Permits: See Subsection 107-1.02 and attached hereon.

Railroad Safety: In accordance with Subsection 107-1.15, when applicable. The aforementioned Subsection covers Roadway Worker Protection, On-Track Roadway Maintenance Machines, Bridge Worker Safety, and ARRC Flag Protection requirements.

Railroad Contractor Qualifications: In accordance with Subsection 801-1.10.

COMPLETION DATES

Substantial Completion: 31 August 2026

Final Completion: 15 September 2026

SECTION D

FORMS

ALASKA RAILROAD CORPORATION – CONSTRUCTION BID FORM

of:

NAME _____________________________________________________

ADDRESS _____________________________________________________

To the CONTRACTING OFFICER, ALASKA RAILROAD CORPORATION:

In compliance with your Request for Quote, RFQ 26-27-214708, the Undersigned proposes to perform all the work and labor required for Sitka Street Crossing upgrade in Anchorage, Alaska according to the plans and specifications and for the amount and prices named herein as indicated on the Cost Schedule, which is made a part of this Bid.

The Undersigned declares that he/she has carefully examined the contract requirements and that he/she has made a personal examination of the site of the work; that he/she understands that the quantities, where such are specified in the Cost Schedule or on the plans for this Project, are approximate only and subject to increase or decrease, and that he/she is willing to perform increased or decreased quantities of work at unit prices bid under the conditions set forth in the Contract Documents.

The Undersigned hereby agrees to execute the said contract and bonds within Ten (10) Calendar Days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of this Bid, and it is hereby mutually understood and agreed that in case the Undersigned does not, the accompanying bid guarantee shall be forfeited to the Alaska Railroad Corporation as liquidated damages, and said Contracting Officer may proceed to award the contract to others.

The Undersigned agrees to commence the work within Ten (10) Calendar Days after the effective date of the Notice to Proceed and to complete the work by _________________________, unless extended in writing by the Contracting Officer.

The Undersigned proposes to furnish a Payment Bond in the amount of One Hundred Percent (100%) and a Performance Bond in the amount of One Hundred Percent (100%) (of the contract), as surety conditioned for the full, complete and faithful performance of this contract.

The Undersigned acknowledges receipt of the following addenda to the drawings and/or specifications (give number and date of each).

Addenda No. Date Issued Addenda No. Date Issued Addenda No. Date Issued

NON-COLLUSION AFFIDAVIT

The Undersigned declares, under penalty of perjury under the laws of the United States, that neither he/she nor the firm, association, or corporation of which he/she is a member, has, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Bid.

The Undersigned has read the foregoing proposal and hereby agrees to the conditions stated therein by affixing his/her signature below:

Signature Name and Title of Person Signing

Telephone Number Facsimile Number

CONTRACTOR RESPONSIBILITY QUESTIONNAIRE

PART I - INSTRUCTIONS

1. All Bidders/Proposers submitting a Bid/Proposal for federally funded contracts are to complete and submit all Parts of this Questionnaire with their Bid or Proposal. Failure to complete and return this questionnaire, any false statements, or failure to answer question when required, may render the bid/proposal non-responsive. All responses must be typewritten or printed in ink.

All information must be legible.

2. Please state "not applicable" in questions clearly not applicable to Bidder/Proposer in connection with this solicitation. Do not omit any question.

3. The completed Questionnaire must be sworn to by a partner (if partnership), a duly authorized officer or individual (if a corporation or LLC), or a principal (if a sole proprietorship).

4. The term "Proposer" includes the term "Bidder" and also refers to the firm awarded the Contract. The term "Proposal" includes the term "Bid".

5. ARRC reserves the right to inquire further with respect to Proposer's responses; and Proposer consents to such further inquiry and agrees to furnish all relevant documents and information as requested by ARRC. Any response to this document prior or subsequent to Proposer's Proposal which is or may be construed as unfavorable to Proposer will not necessarily automatically result in a negative finding on the question of Proposer's responsibility or a decision to terminate the contract if it is awarded to Proposer.

PART II - IDENTITY OF PROPOSER

1. Proposer's Full Legal Name: ________________________________________

2. The Proposer represents that it operates as the following form of legal entity: (Check whichever applies and fill in any appropriate blanks.)

� an individual or sole proprietorship � a general partnership � a limited partnership � a joint venture consisting of: ________________and _________________

(List all joint ventures on a separate sheet if this space is inadequate.)

� a non-profit organization � a corporation organized or incorporated under the laws of the following state or country: ___________________________ on the following date:

� a limited liability company organized under the laws of the following state or country:

____________________on the following date: ________________

3. Proposer's federal taxpayer identification number: _______________________

4. Proposer's Alaska business license number: _____________________________

5. Proposer's contractor’s license number (for construction only): ______________

6. Proposer's legal address: ___________________________________________

Telephone Number: (____) ___________________ Fax Number: (____)______

7. Proposer's local or authorized point of contract address:

Name:_________________________________ Title:_____________________

Address: ________________________________________________________

Telephone Number: (____) _______________ EMAIL: ____________________

8. How long has the Proposer been in business? __________________________

9. Has Proposer been in business under another name? If so, identify name and dates used.

10. Does your firm consider itself to be an MBE, WBE or DBE?

YES � NO �

If answer is "YES," attach a copy of certification.

11. Number of employees: _______________ including ____________ employees in the

State of Alaska.

PART III-CONTRACTING HISTORY

1. Has the Proposer been awarded any contracts within the last five years by ARRC, the State of Alaska, or any other public entity for the same or reasonably similar goods or services sought by this solicitation? If none, answer "No". If yes, on a separate sheet of paper describe those contracts beginning with the most recent. State the name of the contracting entity; give a brief description of the contract and the contract number, the dollar amount at award and at completion, date completed; state the contract period, the status of the contract, and the name, address, and telephone number of a contact person at the agency. Indicate if award was made to Proposer as prime contractor or joint venture.

Proposer need not provide more than three such descriptions.

2. Has the Proposer been awarded any private sector contracts within the last five years for the same or reasonably similar goods or services sought by this solicitation? If none, answer "No." If yes, on a separate sheet of paper provide the name and address of the contracting entity, a brief description of work, the dollar amount at award and at completion, date completed, status of the contract and name, address and telephone number of contact person as to each, beginning with the most recent. Indicate if Proposer acted as prime contractor or joint venture. Proposers need not provide more than three such descriptions.

YES � NO �

NOTE: ANY "YES" ANSWERS TO #3 BELOW MUST BE FULLY EXPLAINED ON A

SEPARATE SHEET OF PAPER AND ATTACHED TO THIS QUESTIONNAIRE.

3. In the past five years has the Proposer been the subject of any of the following actions?

A. Been suspended, debarred, disqualified, or otherwise declared ineligible to bid?

B. Failed to complete a contract for a public or private entity?

YES � NO �

C. Been denied a low-bid contract in spite of being the low bidder?

D. Had a contract terminated for any reason, including default?

E. Had liquidated damages assessed against it during or after completion of a contract?

YES � NO �

F. Been a defaulter, as principal, surety or otherwise?

YES � NO �

G. Been denied an award of a public contract based upon a finding by a public agency that your company was not a responsible contractor?

H. A public entity requested or required enforcement of any of its rights under a surety agreement on the basis of your company’s default or in lieu of declaring your company in default?

YES � NO �

I. Been denied a performance or payment bond by a surety company?

YES � NO �

J. Been required to pay back wages and/or penalties for failure to comply with state or federal prevailing wage or overtime laws?

4. Does Proposer currently possess the financial, organizational, technical, equipment, facilities, and other resources necessary to supply the goods or services sought by this solicitation? If no, on a separate sheet of paper describe how you intend to obtain the resources necessary to supply the goods or services sought by this solicitation.

YES � NO �

5. Does Proposer have any present or anticipated commitments and/or contractual obligations that might impact its ability to meet the required delivery or performance requirements of this solicitation? If yes, on a separate sheet of paper describe any apparent conflicts as between the requirements/commitments for this solicitation with respect to the use of Proposer's resources, such as management, technical expertise, financing, facilities, equipment, etc.

PART IV-CIVIL ACTIONS

If “Yes” to Parts IV or V, provide details on a separate sheet of paper including a brief summary of cause(s) of action; indicate if Proposer, its principals, officers or partners were plaintiffs or defendants; define charges explicitly, by what authority, court or jurisdiction, etc. In the case of tax liens, please indicate whether the liens were resolved with the tax authorities. Please submit proof of payment or agreements to pay the liens. Complete details are required!

1. Violations Of Civil Law. In the past five years has Proposer, any of its principals, officers or partners been the subject of an investigation of any alleged violation of a civil antitrust law, or other federal, state or local civil law?

YES � NO �

2. Lawsuits With Public Agencies. At the present time is, or during the past five years has Proposer, any of its principals, officers or partners been a plaintiff or defendant in any lawsuit or arbitration regarding services or goods provided to a public agency?

3. Bankruptcy. During the past five years, has the Proposer filed for bankruptcy or reorganization under the bankruptcy laws?

YES � NO �

4. Judgments, Liens And Claims. During the past five years, has the Proposer been the subject of a judgment, lien or claim of $25,000 or more by a subcontractor or supplier?

YES � NO �

5. Tax Liens. During the past five years, has the Proposer been the subject of a tax lien by federal, state or any other tax authority?

PART V-COMPLIANCE WITH LAWS AND OTHER REGULATIONS

1. Criminal: In the past five years has the Proposer, any of its principals, officers, or partners been convicted or currently charged with any of the following:

A. Fraud in connection with obtaining, attempting to obtain, or performing a public contract, agreement or transaction?

YES � NO �

B. Federal or state antitrust statutes, including price fixing collusion and bid rigging?

YES � NO �

C. Embezzlement, theft, forgery, bribery, making false statements, submitting false information, receiving stolen property, or making false claims to any public agency?

YES � NO �

D. Misrepresenting minority or disadvantaged business entity status with regard to itself or one of its subcontractors?

YES � NO �

E. Non-compliance with the prevailing wage requirements of the State of Alaska or similar laws of any other state?

YES � NO �

F. Violation of any law, regulation or agreement relating to a conflict of interest with respect to a government funded procurement?

YES � NO �

G. Falsification, concealment, withholding and/or destruction of records relating to a public agreement or transaction?

YES � NO �

H. Violation of a statutory or regulatory provision or requirement applicable to a public or private agreement or transaction?

YES � NO �

I. Do any principals, officers or partners in Proposer’s company have any felony charges pending against them that were filed either before, during, or after their employment with the Proposer?

YES � NO �

2. Regulatory Compliance. In the past five years, has Proposer or any of its principals, officers or partners:

A. Been cited for a violation of any labor law or regulation, including, but not limited to, child labor violations, failure to pay correct wages, failure to pay into a trust account, failure to remit or pay withheld taxes to tax authorities or unemployment insurance tax delinquencies?

B. Been cited and assessed penalties for an OSHA or Alaska/OSHA “serious violation”?

YES � NO �

C. Been cited for a violation of federal, state or local environmental laws or regulations?

YES � NO �

D. Failed to comply with Alaska corporate registration, federal, state or local licensing requirements?

YES � NO �

E. Had its corporate status, business entity’s license or any professional certification, suspended, revoked, or had otherwise been prohibited from doing business in the State of Alaska?

PART VI-FINANCIAL

Copies of the following documents are to be submitted with this Questionnaire:

1. Proposer’s current Alaska Business License, if required by state law.

2. Proposer’s Financial Statements may be requested:

A. PUBLICLY TRADED COMPANIES: Financial information will be accessed on-line. However, if additional information is needed, it will be specifically requested from the Proposer.

B. NON-PUBLICLY TRADED COMPANIES WITH AUDITED OR REVIEWED FINANCIAL

STATEMENTS: Statements, including balance sheet, statement of earnings and retained income, with footnotes, for the most recent three years may be requested.

NOTE: ARRC reserves the right to ask for additional documentation if it is reasonably required to make a determination of integrity and responsibility relevant to the goods or services the Proposer will provide to ARRC if awarded a contract. All financial information provided is considered confidential and not subject to public disclosure under Alaska law.

PART VII -VERIFICATION AND ACKNOWLEDGMENT

The undersigned recognizes that the information submitted in the questionnaire herein is for the express purpose of inducing ARRC to award a contract, or to allow Proposer to participate in ARRC projects as contractor, subcontractor, vendor, supplier, or consultant. The undersigned has read and understands the instructions for completing this Questionnaire.

STATE OF _____________________________

COUNTY OF ___________________________

I, (printed name) ______________________________________, being first duly sworn, state that I am the (title) ___________________________________________ of Proposer. I certify that I have read and understood the questions contained in the attached Questionnaire, and that to the best of my knowledge and belief all information contained herein and submitted concurrently or in supplemental documents with this Questionnaire is complete, current, and true.

I further acknowledge that any false, deceptive or fraudulent statements on the Questionnaire will result in denial or termination of a contract.

I authorize ARRC to contact any entity named herein, or any other internal or outside resource, for the purpose of verifying information provided in the Questionnaire or to develop other information deemed relevant by ARRC.

Signature of Certifying Individual Date

Subscribed and sworn to before me this ___________ day of ________________, 20___

Signature of Notary

Notary Public in and for the State of __________________

My Commission Expires: ___________________________

NOTICE TO PROPOSERS

A material false statement, omission or fraudulent inducement made in connection with this Questionnaire is sufficient cause for denial of a contract award or revocation of a prior contract award, thereby precluding the Proposer from doing business with, or performing work for ARRC, either as a vendor, prime contractor, subcontractor, consultant or subconsultant for a period of five years. In addition, such false submission may subject the person and/or entity making the false statement to criminal charges under applicable state and/or federal law.

SUBCONTRACTOR LIST

[First Tier Subcontractors Only]

The apparent low bidder shall complete this form and submit it so as to be received by the Contracting Officer prior to the close of business on the Fifth (5th) Working Day after receipt of written notice from the Alaska Railroad Corporation.

Failure to submit this form with all required information by the due date will result in the bidder being declared non-responsive and may result in the forfeiture of the Bid Security.

Scope of work must be clearly defined. If an item of work is to be performed by more than one (1) firm, indicate the portion or percent of work to be done by each.

Check as applicable: ☐ All work on the below-referenced project will be accomplished without subcontracts greater than ½ of 1% of the contract amount, or;

☐ Subcontractor List is as follows:

FIRM NAME,

ADDRESS,

TELEPHONE

NUMBER

BUSINESS LICENSE

NUMBER AND

CONTRACTOR’S

REGISTRATION NUMBER

SCOPE OF WORK TO

BE PERFORMED

TOTAL DOLLAR

AMOUNT OF

WORK

[CONTINUE SUBCONTRACTOR INFORMATION ON ADDITIONAL SHEETS AS NECESSARY]

I hereby certify that the above-listed licenses and registrations were valid at the time bids were received for this project. For contracts involving Federal-aid funding, Alaska Business License and Contractor Registration will be required prior to award of a subcontract.

COMPANY NAME SIGNATURE BY AND FOR THE BIDDER

COMPANY ADDRESS PRINTED NAME OF BIDDER

COMPANY ADDRESS DATE OF BID

CONTACT PHONE NUMBER CONTACT E-MAIL ADDRESS

ALASKA RAILROAD CORPORATION – SAMPLE CONSTRUCTION CONTRACT

Contract Number: __________ OC

This CONTRACT, between the ALASKA RAILROAD CORPORATION, herein called ARRC, acting by and through its Contracting Officer, and ___________.

A Corporation, incorporated under the laws of the State of Alaska, its successors and assigns, hereinafter called the Contractor, is effective the date of the signature of the Contracting Officer on this document.

Billing Information: Invoices shall be submitted to Accounts Payable, Alaska Railroad Corporation, PO Box

107500, Anchorage, AK 99510-7500. Please reference your contract number on all invoices and correspondence.

WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by ARRC, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the following project: RFQ #24-37- Parks Highway ARRC MP 235 Emergency Crossing Repair at the prices bid by the Contractor for the respective estimated quantities aggregating approximately the sum of: Bid amount ________ dollars and /cents ($________.00) for the

Base Bid and such other items as are mentioned in the original Bid, which Bid and prices named, together with the Contract Documents (Invitation to Bid, Addenda & Contract) and Contractors Bid are made a part of this Contract and accepted as such, the project being located in Seward Alaska.

It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the

Contractor and not specifically herein provided for shall be allowed by ARRC, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work is ordered in writing by ARRC. In no event shall ARRC be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by ARRC. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor’s own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without any such written order.

The Contractor further covenants and agrees that all materials shall be furnished and delivered and all labor, equipment, shall be done and performed, in every respect, to the satisfaction of ARRC by June 27, 2024.

It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of ARRC, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, ARRC shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, ARRC shall have the right to recover liquidated damages as spelled out in General Conditions, Construction and Special Conditions. The bonds given by the Contractor in the sum of: 100% of Bid Amount $________ Payment Bond, and 100% of Bid Amount $____________ Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof.

IN WITNESS WHEREOF, the parties hereto have executed this Contract and hereby agree to its terms and conditions.

CONTRACTOR

Name of Contractor

Signature Date

Name and Title

(Corporate Seal)

Contracting Officer (Signature) Date

Typed or Print Name

SECTION E

GENERAL CONDITIONS

(CONSTRUCTION)

The General Terms and Conditions to be used for this project will be as follows:

The March 2025 edition of the ARRC Standard Specifications for Construction referenced as the 2025 ARRC SSC (Orange Book). The aforementioned reference manual can be found at:

https://www.alaskarailroad.com/corporate/procurement/forms-and-resources https://www.alaskarailroad.com/corporate/procurement/forms-and-resources

SECTION F

SPECIAL PROVISIONS

SECTION 202

REMOVAL OF STRUCTURES AND OBSTRUCTIONS

202-5.01 BASIS OF PAYMENT.

Add the following after Item 202.0026:

Item 202.0027.____. Payment includes all materials, equipment, labor, and supervision to remove all remnants of existing railroad crossing and any ancillary items associated with it.

Replace the table with the following:

PAY ITEM

Item Number Item Description Unit

202.0002 Removal of Pavement SY

202.0027 Removal of Railroad Crossing LS

SECTION G

COST SCHEDULE

A bidder's failure to provide the information requested in this section will be cause for rejection of the bid on the basis of non-responsiveness. Cost shall be bid in accordance to all specifications in SECTION C, and any Technical Specifications incorporated herein.

DESCRIPTION

Provide crossing upgrades in accordance with the Terms, Conditions, Scope of Work, Specifications, and drawings.

PAY ITEM SUMMARY

Item No. Item Description Unit Quantity Unit Bid Price Amount Bid

202.0002 Removal of Pavement SY 16

202.0027 Removal of Railroad Crossing LS 1

309.0001 Railroad Ballast, Type 3 TON 75

617.0001 Railroad Crossing LS 1

630.0001 Geotextile, Separation, Class 3 SY 44

640.0001 Mobilization and Demobilization LS 1

802.0003 Track Work, 115# RE Rail LS 1

802.0006 Track Tamping, Surfacing, and Final

Dressing LS 1

Total Amount:

Notes:

1 Bid quantities are approximate. Contractor is responsible for their own quantity take-offs using the information within the Contract Documents to verify the quantities in the Cost Schedule.

AWARD CRITERIA

An award will be made to the low, responsive, responsible bidder that meets…