Site Visit Minutes VIANG Energy Project_12AUG2020.pdf

DEPARTMENT OF THE AIR FORCE

285th CIVIL ENGINEER SQUADRON (ACC) (ANG)

RR 1 BOX 9900, KINGSHILL, VI 00850

VIRGIN ISLANDS ANGS, UNITED STATES VIRGIN ISLANDS

12 August 2020

MEMORANDUM FOR RECORD

FROM: 285th Civil Engineer Squadron Operations Office RR1 Box 9900

Kingshill, VI 00850

SUBJECT: Pre-Bid Conference and Requests for Information Solicitation W50S93-20-B-5002, Project Number WBGA09240, Construct Renew able Energy System, St. Croix ANGB, U.S. Virgin Islands

PROJECT DESCRIPTION: The contractor shall perform building repairs IAW with the applicable plans and specs.

1. Site visit held 12 August 2020 at St. Croix ANGB, Virgin Islands, commencing at: 10:00 AM in conjunction with subject Request for Proposal.

2. The Civil Engineering Project Engineer, Capt Raymond Burton introduced himself as the PE for Steve Stocking, the Contracting Officer for this project. Capt Burton is also introduced himself as the Deputy BCE, and Contracting Officer Representative and project engineer.

3. Bids s are due NLT 25 August 2020 at 2:00 PM Eastern Standard time. Offerors must submit Bids to the Contracting Office in Selfridge ANGB, Michigan, in the manner listed in the ‘Instructions to Offerors’ and as required by the solicitation. A bid repository is provided for hand carried bids and is located at Selfridge Air National Guard Base, Michigan 127 MISSION SUPPORT CONTRACTING 43200 Maple Street, Bldg 105, Contracting Front Office (Directly across from Room 20), Selfridge ANGB, MI 48045. Bids are advised that this project is currently unfunded and that offers must be good for 90 Calendar Days. Please ensure that Steven Stocking and Michael Kitchell via email at steven.stocking@us.af.mil and michael.kitchell.1@us.af.mil for access onto Selfridge ANGB, Michigan.

4. The project was discussed in detail and the attached slide show was presented. The following issues were highlighted:

a. After the notice to proceed is issued the project has a performance time of 365 calendar days.

b. When amendments are issued they will be posted to the GPE, currently https://beta.sam, check frequently and refresh browser often. All RFI’s will be answered in the form of an amendment, and posted to the website.

c. Because of the secret clearance of the AOG operations, contractors will be escorted 100% of the time throughout the performance of this project.

d. Project includes installation of renewable energy system, including a PV System and a Wind Turbine.

e. Work hours are 7-5 pm M-F. Exceptions to these hours will have to be coordinated with the COR and approval granted before proceeding.

f. All OSHA and VIOSHA standards apply. Particular care should be taken to ensure fall protection measures are in place during the performance of this contract.

g. Payment bonds, Performance Bonds and Bid Bonds are required for this project, and shall be submitted by the procedures listed in the solicitation.

h. Warranty of Construction clause is incorporated and applies to this project.

i. The current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate.

j. Bids are due to Selfridge ANGB. Please review the solicitation for instructions on how bids are to be submitted. Any questions should be submitted to the Contracting Officer in the form of an RFI.

k. RFI procedures were reviewed as follows:

mailto:steven.stocking@us.af.mil mailto:michael.kitchell.1@us.af.mil

i. Email technical questions in RFI format to the Contracting Officer (courtesy copy sent to the COR) for resolution.

ii. All questions and requests for information (RFI) must be received NOT LATER THAN the fifth working day prior to closing and will be posted not later than two working days prior to closing.

OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS

PROCESS.

iii. All RFI questions and answers will be emailed out as soon as possible.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. Though funding is not currently available for this project, the government intends to make award should funding become available.

n. A field site visit was conducted at the end of the pre-bid briefing. All contractors were welcomed to walk the site.

5. The project requirements are detailed in the project specifications and drawing which are incorporated into the solicitation.

6. No questions were taken from the attending contractors; however they were directed to submit any and all questions via e-mail for a response.

7. Capt Burton then led the Offerors on a walk-thru of the facility.

If you have any questions or concerns please contact Capt Raymond A. Burton at 340-626-4598.

RAYMOND A. BURTON, Capt, VIANG, P.E Operations Officer / Minute Recorder

Attached:

Sign in Sheet Pre-Bid Slide Presentation