Site Visit Minutes _ Replace Domestic Water Lines.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

13 August 2020

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W50S86-20-R-0005, Project No. TDVG 192412- Replace Domestic Water Lines in Bldg. 7, Alpena CRTC, MI.

1. Pre-Proposal Conference was held this date with Contracting Personnel and Engineering Personnel at: 1:00PM ET in conjunction with subject Site Visit. For list of attendees see sign in sheet.

2. Contracting Personnel introduced themselves along with those in attendance from the Alpena CRTC, MI Civil Engineering Department. (See Sign in Sheet)

A. PROJECT DESCRIPTION: Replace domestic water lines at Bldg. 7 at the Alpena CRTC. CRTC

Engineering Personnel introduced and reviewed the Statement of Work.

B. Bids are due 20 August 2020 at 9:00 AM ET. Offerors RFQ’s are to be emailed to Bradley Moehlig at bradley.moehlig@us.af.mil . Offerors are advised that this project is currently un-funded and that offers must be good for 90 days. Offers may be hand delivered to Selfridge ANGB, MI, but it is not recommended. Please review Instructions to Offeror.

a. Magnitude of project is between $100,000 – $250,000

b. After the notice to proceed is issued the project has a performance time of 120 calendar days for project completion.

c. Prime Contractor SHALL be registered in the System for Award Management (SAM)

AND have the NAICS Code associated with this project.

i. NAICS Code: 238220 “Plumbing, Heating, and Air-Conditioning Contractors”

ii. Representations and Certifications shall be updated in SAM, or turned in with Proposal. (Please check your Reps and Certs.)

d. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

e. When amendments are issued they will be posted to the beta.sam.gov “Contract Opportunities” website.

i. Local Plan Rooms DO NOT typically distribute the full solicitation, or any amendments. I caution all contractors in their use, and would refer you directly to “Contract Opportunities” for all amendments to the solicitation.

ii. All amendments to the solicitation must be acknowledged.

f. Payment Bond is required if project is above $35,000 - Or Irrevocable Letter of Credit.

i. If above $150,000.00 – Bid Bond, Performance Bond, & Payment Bond IS ALL

REQUIRED.

g. Liquidated damages are NOT applicable to this project.

h. Warranty of Construction clause is incorporated and applies to this project.

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rates. Wage Determination – Alpena County – “Building” (49707)

j. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract, and MIOSHA.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting Specialist/

Contracting Officer for resolution. (See instructions to offeror)

ii. All RFI questions and answers will be emailed out as soon as possible, and posted to “Contract Opportunities”.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is currently un-funded.

n. Any project specific questions that are not answered within the Plans and Specifications need to be referred to the RFI submittal process. It was advised that any changes would be issued with an addendum, if necessary.

o. It is extremely important to submit all requirements outlined in the Instructions to Offerors, including but not limited to; schedule and past performance. Those missing the required documents may be considered as Non-Responsive.

C. The site visit concluded at __1030__ on Thursday 13 August 2020.

Bradley M. Moehlig, TSgt Contract Specialist