Site Visit Minutes _Alter BDOC.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

14 August 2020

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division

43200 Maple St, Bldg. 105

Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation W50S84-20-B-0002, Project No. MBMV172815 - Battle

Creek ANGB, MI – Alter BDOC

1. Site visit held this date at Battle Creek ANGB, MI Commencing at 10:45 AM ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. SMSgt Michael Kitchell (Contracting), Major Robert Loniewsky (Engineering) introduced themselves along with other members of Civil Engineering.

A. PROJECT DESCRIPTION:

Set Aside: 100% Set Aside for Small Business’s with the NAICS Code 236220 “Commercial and

Institutional Buildings Construction”

-Prime Contractor must hold NAICS Code 236220, in order to receive an award.

-Prime Contractor must be registered, and current, in the System for Award Management.

3. The project’s scope of work consists of the alteration of the space of the Base Defense

Operations Center by expanding into adjacent office space. Contractor shall alter walls, doors, ceilings, and install new flooring as indicated. Install a unisex bathroom and break area counter with sink. Alter the wet pipe sprinkler system to new floor plan. Alter plumbing system by installing water, waste, and vent lines for new unisex bathroom and sink. Alter mechanical systems by: removing existing duct work and installing new ducts to provide supply and return air to new space, alter supply piping, install new heat pump, exhaust fan, air cooled condensing unit, and electric wall heater. Electrical system will be altered to include power and lighting. Alter technology systems to include: Communications outlets and wiring, Advantor security system.

4. Bids are due NLT 31 August 2020 at 2:00 PM ET. A public bid opening will take place at Selfridge

ANGB, MI. Bids are to be deposited in the bid repository by the due date and time.

a. Facsimile transmission of bid is NOT authorized. Electronic submission of bids will NOT be accepted.

b. A Complete Bid Package should contain the following: (See Instructions to Offerors)

(a) Offer, Standard Form (SF) 1442 front and back signed

(b) Section 00010 Line Items- all items must be priced

(c) An Original Bid Bond and original Power of Attorney is required along with the bid on the due date.

NOTE: An Original Bid bond and Original Power of Attorney is required with submission of the bid. The bid bond is due on the date as stated on the SF1442 block 13. The bid bond must be on a SF24 form. Rejection of a bid bond shall be in accordance with FAR 28.101-4

Noncompliance with bid guarantee requirements.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the Offeror must have entered current and complete data within the past year in Online Representations and Certifications at www.sam.gov.

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.

(f) All amendments to the solicitation must be acknowledged. Amendments are posted to beta.sam.gov under “Contract Opportunities”. I would advise anyone against utilizing Local

Plan rooms as your source of information, as they DO NOT keep you up to date with amendments to the solicitation.

(g) Mark the front of the envelope with the following: “BID No. W50S84-20-B-0002, Alter

BDOC”, and the Name and Address of Bidder. See Block 13A of SF 1442 for required number of copies.

(h) A formatted disk (CD) containing your bid submission. The formatted disk bid documents will not be accessed by the government until after public bid opening has occurred. Files on the formatted disk are for electronic records keeping only. (no .ZIP files)

c. Magnitude of project is between $250,000 and $500,000

d. After the notice to proceed is issued the project has a performance time of 60 calendar days for project completion. (Be sure to review SOW)

e. A Site Visit was held immediately after this pre-proposal conference at the construction site.

f. Payment Bond/ Performance Bond will be required for this project. (Bid Bond, Performance

Bond, Payment Bond.)

g. Liquidated damages are included in this project.

h. Warranty of Construction clause is incorporated and applies to this project.

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Battle Creek, MI – Calhoun County – 49037 “Building”.

j. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract as well as MIOSHA.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii. All RFI questions and answers posted to “Contracting Opportunities”, as soon as possible.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the

Contractor’s risk.

m. This requirement is Un-Funded.

5. The project description was stated in the “Contracting Opportunities” announcement package W50S84-

20-B-0002.

6. Contractors were briefed that the project is within Michigan and the Battle Creek Base follows/complies all active Governor orders relating to COVID-19 and the project is deemed as mission essential.

7. All/ all project specific questions were referred to the RFI submittal process no later than 19

August 2020, 3:00 p.m. It was advised that any changes would be issued with an addendum.

8. It is extremely important to submit all requirements within BID, and review the Instructions to

Offerors.

9. The site visit concluded at on Thursday 12 August 2020 @ 1145 hours.

MICHAEL TK KITCHELL

Contract Specialist, 110th MSC