Site_Security_Patrol.pdf

RFQ

Site Security Patrol - Waste Services Department

SITE SECURITY PATROL

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: August 27, 2025

DEADLINE FOR QUESTIONS: September 4, 2025

RESPONSE DEADLINE: September 5, 2025, 9:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Site Security Patrol

1. Introduction

2. Project Details

3. General Terms and Conditions

4. Pricing Table

5. Vendor Submissions

Attachments:

A - BOCC Contract Insurance Requirements V14 8-29-24 update (002)

RFQ #Site Security Patrol - Waste Services Department Title: Site Security Patrol

1. Introduction

1.1. Summary

Escambia County Waste Services Department is seeking quotes for a vendor to supply all labor, materials, equipment and incidentals necessary to provide unarmed security patrol services for the landfill and transfer station

1.2. Background

SCOPE OF WORK SECURITY PATROL SERVICES FOR PERDIDO LANDFILL AND PALAFOX TRANSFER STATION

PERDIDO LANDFILL

13009 Beulah Rd., Cantonment, FL, 32533.

Contract Period: October 1, 2025 through September 30, 2026

Vendor shall supply all labor, materials, equipment and incidentals necessary to provide a Security

Guard Level 1 and vehicle for security patrol services at the Perdido Landfill located at 13009 Beulah

Rd., Cantonment, FL, 32533.

Security officers shall be licensed and bonded in the State of Florida. Each officer shall be equipped with portable communication devices permitting 24-hour communication with company headquarters and/or with appropriate law enforcement agencies and other designated contacts. Additionally, vendor shall supply a patrol vehicle with visible company identification and a security light bar.

A security officer is to be located at the Perdido Landfill Monday through Friday from 4:45 p.m. to 7:30 p.m. at which time the officer will transport a bank deposit. A security officer is to be located at Perdido

Landfill on Saturday from 3:30 p.m. until approximately 5:15 p.m. at which time the office will transport a bank deposit. Sunday, an officer will be on duty for six hours with varied start times each week to eliminate an obvious pattern of watch time. On Sunday, the officer is required to enter the

Administration, Operations and Scale House buildings, disarm and re-arm the security systems to verity the alarm was properly set by the staff.

Monday through Saturday, the security officer will transport a deposit. The deposit is to be placed in the night deposit box at the Bank of America on Nine Mile Road.

Each security officer is required to submit a daily report that includes the date, time, name of the officer, areas patrolled, buildings, vehicles and equipment checked. Any unusual activity that may have occurred during those rounds is to be detailed, including pictures when possible

A security officer will be required to respond to security alarms that may be activated after hours during the officer’s shift. The officer will investigate the alarm and determine if law enforcement or the fire department is needed. The officer will also contact a Waste Services Department designee to assist in any action that may be needed.

PALAFOX TRANSFER STATION

2906 N. Palafox Street, Pensacola, FL 32501

Contract Period: October 1, 2025 through September 30, 2026

Vendor shall supply all labor, materials, equipment and incidentals necessary to provide unarmed security patrol services at the Palafox Transfer Station located at 2906 N. Palafox Street, Pensacola, FL, 32501.

Security officers shall be licensed and bonded in the State of Florida. Each officer shall be dressed in a uniform and equipped with portable communication devices permitting 24-hour communication with company headquarters and/or with appropriate law enforcement agencies and other designated contacts. Vendor shall supply a patrol vehicle with visible company identification.

The security officer is required to complete two, one-hour daily onsite visits Monday through

Friday. Business hours at this location are 3:00 a.m. through 2:30 p.m. Monday through Friday. An officer is required to arrive at the location by 2:15 p.m., remain for one hour, then close and lock the gates if staff has left. If staff is working on premises at 3:30 p.m., the officer may leave. An officer will also perform a second one-hour random site inspection during the night. Saturday and Sunday an officer is required to complete two one-hour visits at random times. During each visit, the officer will go to the Scale House, arm and disarm the alarm then make sure the exterior door is secured. The officer shall drive the remainder of the property to ensure everything is in order.

Each security officer is required to submit a written daily report that includes the date, time, name of the officer, areas patrolled, vehicles and equipment checked. Any unusual activity that may have occurred during those rounds is to be detailed, including pictures when possible. A Daily Checklist is included with this scope of work.

A security officer will be required to respond to security alarms that may be activated during the officer’s shift. The officer will investigate the alarm and determine if law enforcement or the fire department is needed. The officer will also contact a Waste Services Department designee to assist in

1.3. Contact Information

Julie Gonzalez

Scale House Supervisor

13009 Beulah Rd

Pensacola, FL 32533

Email: jagonzalez@myescambia.com

Phone: (850) 937-2142

Department:

Waste Services

1.4. Timeline

Release Project Date August 27, 2025

Question Submission Deadline September 4, 2025, 12:00am

Quote Submission Deadline September 5, 2025, 9:00am

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic quote submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. On-Site Security Patrol

Vendor shall supply all labor, materials, equipment and incidentals necessary to provide unarmed security patrol services at the Perdido Landfill located at 13009 Beulah Road and the Palafox Transfer

Station located at 2906 N. Palafox Street, Pensacola, FL, 32501.

2.3. Perdido Landfill Scope of Work

PERDIDO LANDFILL

13009 Beulah Rd., Cantonment, FL, 32533.

Contract Period: October 1, 2025 through September 30, 2026

Vendor shall supply all labor, materials, equipment and incidentals necessary to provide a Security

Guard Level 1 and vehicle for security patrol services at the Perdido Landfill located at 13009 Beulah

Rd., Cantonment, FL, 32533.

mailto:jagonzalez@myescambia.com tel:(850)937-2142 https://procurement.opengov.com/governments/3340/signup

Security officers shall be licensed and bonded in the State of Florida. Each officer shall be equipped with portable communication devices permitting 24-hour communication with company headquarters and/or with appropriate law enforcement agencies and other designated contacts. Additionally, vendor shall supply a patrol vehicle with visible company identification and a security light bar.

A security officer is to be located at the Perdido Landfill Monday through Friday from 4:45 p.m. to 7:30 p.m. at which time the officer will transport a bank deposit. A security officer is to be located at Perdido

Landfill on Saturday from 3:30 p.m. until approximately 5:15 p.m. at which time the office will transport a bank deposit. Sunday, an officer will be on duty for six hours with varied start times each week to eliminate an obvious pattern of watch time. On Sunday, the officer is required to enter the

Administration, Operations and Scale House buildings, disarm and re-arm the security systems to verity the alarm was properly set by the staff.

Monday through Saturday, the security officer will transport a deposit. The deposit is to be placed in the night deposit box at the Bank of America on Nine Mile Road.

Each security officer is required to submit a daily report that includes the date, time, name of the officer, areas patrolled, buildings, vehicles and equipment checked. Any unusual activity that may have occurred during those rounds is to be detailed, including pictures when possible

A security officer will be required to respond to security alarms that may be activated after hours during the officer’s shift. The officer will investigate the alarm and determine if law enforcement or the fire department is needed. The officer will also contact a Waste Services Department designee to assist in any action that may be needed.

Please enter all scope of work & project details here, plans, supporting documents etc. should be referenced and attached to the quote if needed.

2.4. Palafox Transfer Station Scope of Work

SCOPE OF WORK SECURITY PATROL SERVICES

PALAFOX TRANSFER STATION

2906 N. Palafox Street, Pensacola, FL 32501

Contract Period: October 1, 2025 through September 30, 2026

Vendor shall supply all labor, materials, equipment and incidentals necessary to provide unarmed security patrol services at the Palafox Transfer Station located at 2906 N. Palafox Street, Pensacola, FL, 32501.

Security officers shall be licensed and bonded in the State of Florida. Each officer shall be dressed in a uniform and equipped with portable communication devices permitting 24-hour communication with company headquarters and/or with appropriate law enforcement agencies and other designated contacts. Vendor shall supply a patrol vehicle with visible company identification.

The security officer is required to complete two, one-hour daily onsite visits Monday through

Friday. Business hours at this location are 3:00 a.m. through 2:30 p.m. Monday through Friday. An officer is required to arrive at the location by 2:15 p.m., remain for one hour, then close and lock the gates if staff has left. If staff is working on premises at 3:30 p.m., the officer may leave. An officer will also perform a second one-hour random site inspection during the night. Saturday and Sunday an officer is required to complete two one-hour visits at random times. During each visit, the officer will go to the Scale House, arm and disarm the alarm then make sure the exterior door is secured. The officer shall drive the remainder of the property to ensure everything is in order.

Each security officer is required to submit a written daily report that includes the date, time, name of the officer, areas patrolled, vehicles and equipment checked. Any unusual activity that may have occurred during those rounds is to be detailed, including pictures when possible. A Daily Checklist is included with this scope of work.

A security officer will be required to respond to security alarms that may be activated during the officer’s shift. The officer will investigate the alarm and determine if law enforcement or the fire department is needed. The officer will also contact a Waste Services Department designee to assist in

3. General Terms and Conditions

Escambia County General Terms and Conditions apply to all Purchase Orders resulting from a request for quotes. See the full list of terms and conditions here:

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

If you are performing work on Escambia County property, you must provide proof of a certificate of insurance that meets the County’s standard requirements and lists Escambia County as an additional insured. Vendors should contact the designated department or project representative to confirm specific insurance requirements before proceeding with work.

4. Pricing Table https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Perdido Landfill Dedicated Patrol 78 Monthly

Hours

2 Perdido Landfill Sunday Patrol 26 Monthly

3 Palafox Transfer Station 61 Monthly

TOTAL

5. Vendor Submissions

5.1. I understand that this is a written quote request not a formal bid or solicitation. *

☐ Yes

☐ No

*Response required

5.2. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request*

☐ Please confirm

*Response required

5.3. Supporting Documents or Specifications for Quotes

Please upload any supporting documents for your quote here such as technical or detailed specifications for solution provided.

5.4. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award.

*Response required

5.5. W-9*

Please Provide a copy of your W-9. If awarded the quote, the department will need your W9 to add you to our system for issuing a Purchase Order.

*Response required