Site Lighting - 6 - AE-Final SOW.docx

DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTER

Alexandria, Louisiana

A/E DESIGN SCOPE OF WORK

Site Lighting Improvement Project 502-25-860

I. PROJECT BACKGROUND AND DESIGN SCOPE OF WORK

Alexandria VAMC has a requirement to correct parking lot lighting deficiencies at various locations throughout the site. An onsite assessment found parking lots or areas near parking lots with inadequate lighting. The AE must provide a lighting design that follows VA Lighting Design Guide and PSDRM Design Manual. This design must update all drawings, specifications, and cost estimates in accordance with the most recent version of all applicable VA design specifications, guides, design manuals, and standards.

II. DESIGN REQUIREMENTS

The Architectural/Engineering Consultant (A/E) shall provide all Architectural and Engineering Services necessary to prepare complete contract documents consisting of design narrative, construction estimate, specifications, drawings, phasing plan and any other documents for bidding purposes and A/E construction period services to include but not limited to the following:

· Provide lighting plan for Lot I, Lot P, Lot 1E, building 8 lot, space behind building 49, space behind Lot J, and north side of corrdior between building 2 and 3. See attached drawing “Site Lighting - 6A Drawing” for more information.

· Include state of the art basis of design fixtures with photovaolatic sensors to automatically turn lights on and off

· Provide pole base details suitable for site conditions

· Provide building exterior mounted fixtures when illumination can meet the application requirement

· Identifiy circuity, underground pathways, breakers, etc to be utilized for each task.

· This contract will provide complete site investigation, including verification of As-Built drawings, design (construction documents), construction period services (CPS) and construction site visits.

PERIOD OF PERFORMANCE

Final submission and all deliverables are due within 180 calendar days following the issuance of a Notice to Proceed from a Contracting Officer

LOCATION

Alexandria VA Health Care System 2495 Shreveport Hwy.

Pineville, LA 71360

DESIGN SUBMISSIONS/DELIVERABLES:

Design submission and deliverables will be in accordance with the A/E Submission Instructions for Minor and NRM Construction Programs; PG-18-15, Volume C (See Attachment A: A/E Submission Requirements).

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)

The Design Offeror or A/E shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The A/E shall provide an outline of the actions the firm will take during the design process to ensure a quality finished design is achieved.

COST ESTIMATE

A detailed estimate of construction cost (using RS Means, Cost Works) and Market Study/Survey shall be provided with each design submission. Emphasis shall be placed on cost and scope management. The design shall be within the project construction budget and be consistent with the identified project scope.

DRAWINGS

This project will utilize AutoCAD, version 2020. All VA design guides and requirements can be found online at: http://www.cfm.gov/TIL/. Where conflicts occur between VA standards and model codes, the most stringent shall govern.

UTILITY SURVEY

During the design phase, the A/E will coordinate with VA Staff to obtain information to facilitate the design. All information provided by the VA will be verified by the A/E. Where information is not available, the A/E Team shall perform their own investigation at their own expense. The A/E shall provide the necessary professional services or testing to conduct a complete site utility survey as needed to facilitate the design. The survey must identify all above and below ground utilities associated with the project. An analysis of the capacity of the existing utilities to serve the new addition shall be performed. The result of the survey/study shall be reflected in the design documents and shall indicate the current system capacities and the necessary work required for the utilities to adequately support the new addition.

SEISMIC DESIGN

Design shall be in accordance with the VA’s manual for Seismic Design Requirements (H-18-8), as it applies to Alexandria, LA.

PHYSICAL SECURITY & BLAST DESIGN

The design shall be in accordance with the Physical Security and Resiliency Design Manual (PSRDM) for VA Facilities, Mission Critical Facilities.

HANDICAP ACCESSIBILITY

The design will be required to comply with the Uniform Federal Accessibility Standards (UFAS), the Americans with Disabilities Act (ADA) and PG-18-13 (Barrier Free Design Guide) in all areas.

GOVERNMENT FURNISHED INFORMATION

Government furnished information includes, but not limited to, the following information found on the VA’s Technical Information Library website (http://www.cfm.va.gov/TIL) - to be used for this project, as applicable:

PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures PG-18-4 Standard Details and CAD Standards PG-18-5 Equipment Guide List H-18-8 Seismic Design Handbook PG-18-10 Design Manuals (by discipline) PG-18-12 Design Guides (graphical, by function) PG-18-13 Barrier Free Design Guides PG-18-14 Room Finishes, Door and Hardware Schedules PG-18-15 Minimum Requirements for A/E Submissions (included as Attachment A) PG-18-17 Environmental Compliance Manual Physical Security and Resiliency Design Manual for VA Facilities, Mission Critical Facilities VA Lighting Design Manual VA Fire Protection Design Manual

AE SUBMISSION REQUIREMENTS (SUPPLEMENTAL INSTRUCTIONS)

Reference Attachment A (AE Submission Requirements) for a detailed outline and listing of specific requirements. As indicated under Section C, paragraph 1, below are supplemental instructions relative to AE submission requirements.

The following design milestones are required from Notice of Award:

a. 25% Schematic Design: Investigate and survey project site. Verify any VA provided data. AE is responsible for collecting any and all data required for the design. The A/E is responsible for measuring and collecting actual field data that may be required. The A/E shall collaborate with VA COR and end user(s) to develop conceptual and viable design options to meet the intended scope of work. The A/E shall develop schematic drawings and design options, along with Pro’s and Con’s with associated cost for review. This schematic design phase is an iterative process and requires close coordination back and forth with the VA COR/Project manager. The preliminary schematic design/layout will most likely require tweaking until a final plan/layout is officially approved by the hospital and COR. Dimensions, areas, spaces, etc. will need to be indicated clearly on the drawings. The AE shall work with the VA COR until an acceptable plan is developed and approved in writing by the VA COR. The A/E final deliverables for this phase are (hard and electronic copies):

1) Station Approved Plan (Siting Plan & Floor Plan)

2) Preliminary Cost Estimate (RS Means, Cost Works)

3) List of probable Specification Sections for this project

4) Initial Design Analysis and Approach

5) Feasibility study of proposed path to include utility locates, potholing results, ground penetrating radar, and all other necessary documentation to validate proposed path

b. 35% Design Development: These drawings shall be at the largest scale possible and shall show the utilities, infrastructure, architectural layout of each floor, room dimensioning/square footage, room identification, fire exists (Life Safety), chases, columns and other pertinent information necessary to provide information that will carry the design to the next review.

1. Drawings & Specifications: Provide one 22”x34” size D set and four 17”x22” size C sets. Provide one set of preliminary specifications indicating all of the AE proposed edits in a 3-hole punch binder. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also, provide electronic copies on a CD. Drawings in PDF format (1 combined PDF, and individual PDF files). Specifications in Word format (individual Word documents per specification section).

2. Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include Prime Contractors Overhead, Profit, Bond and Labor Burden (typically 30%). Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy with the Design Analysis and an electronic copy on a CD.

3. Design Analysis: Provide a design analysis for each discipline indicating the design rational, thought process and design calculations (including actual field test and test date). Provide a summary of deductive bid alternates. Provide a draft preliminary detailed submittal register. Provide a list, by discipline, on what outstanding data or feedback is required from station. Provide one hard copy of the Design Analysis and one electronic copy on a CD.

4. NOTE: The AE shall not proceed with the 65% design without written concurrence from the VA COR.

c. 65% Design Development: This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that 35% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project, including clearing defined phasing requirements and deduct bid alternates. No major items missing from this submission. The VAMC review of these documents should result in very minor comments to allow for the next 95% submission. A/E shall provide a list of questions by discipline on anything that’s needed from the VA to continue and fully develop the next 95% design submission. Additionally, the A/E shall provide minutes from the last design review meeting and shall provide responses to all VA comments noted or identified during the last review submission.

1. Drawings & Specifications: Submit in the same manner as the 35% DD submittal. Specifications shall incorporate AE’s edits.

2. Cost Estimate: Submit in the same manner as the 35% DD submittal.

3. Design Analysis: Submit in the same manner as the 35% DD submittal. Include A/E responses to all 35% design review comments.

d. 95% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that 65% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VAMC review of these documents should result in very minor comments to allow for the next submission to be final. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the AE shall proceed to the 100% Final Construction Documents.

1. Drawings & Specifications: Submit in the same manner as the 65% DD submittal.

2. Cost Estimate: Submit in the same manner as the 65% DD submittal.

3. Design Analysis: Submit in the same manner as the 65% DD submittal. Include A/E responses to all 65% design review comments.

e. 100% FINAL Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for bidding/construction.

1. Drawings & Specifications: ALL ENGINEERS AND ARCHITECTS PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide one 22”x34” size D set and four 17”x22” size C sets of FINAL construction drawings. Provide two sets of FINAL fully edited specifications (specs in a 3-hole punch notebook, printed on both sides of the paper). Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Provide two CD electronic copies of the entire package (Construction Drawings, Specifications, Design Analysis and Cost Estimate). The drawings shall be as both AutoCAD (2020), and PDF format both in individual files per drawing and a combined drawing PDF file. The specifications shall be in separate WORD documents and separate PDF files for each specification section. Also, provide a combined PDF file for each complete volume of the specifications. Coordinate the naming & numbering of the files with the COR.

2. Cost Estimate: Submit FINAL CostWorks cost estimate in the same manner as previous submittal.

3. Design Analysis: Submit FINAL and complete Design Analysis documents including all calculations for each discipline. Submit in the same manner as the previous submittals. Include A/E responses to all design review comments.

4. FPE Certification: Provide a FINAL certification letter from a 3rd party registered Fire Protection Engineer stating that the FINAL plans and specifications are in compliance with the current Life Safety Code (LSC) and applicable National Fire Protection Association (NFPA) code.

CONSTRUCTION PERIOD SERVICES (CPS)

A/E shall provide full post design services construction period service IAW the Special Provisions of this contract. The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.

· PRE-AWARD: to include assistance with questions, request for information (RFI’s), meeting conference calls, clarifications and addendums during the construction solicitation phase.

· POST-AWARD: also include full support through the construction phase to include but not limited to, assisting with questions, clarifications, inspections, reviewing and responding to RFI’s and review/coordination of contract modifications/change orders. Provide a submittal log for construction. Designing and estimating of design omissions. Promptly review all material submittals, shop drawings, and test reports. Promptly recommend acceptance or rejection to COR, and in no case longer than 5 working days after receipt.

· POST-AWARD SITE VISITS: shall also include a minimum of 4 Site Visits during the construction phase of the project. Type and discipline of site visit shall be determined at the time of need by the COR.

· ASBUILTS: AE shall also incorporate contractor’s as-builts/redline drawings on AutoCAD (2020) bound and provide both electronic (two CD’s clearly labeled) and hard copy sets. Hard copy sets of as-built drawings shall consist of one full size set and four 22”x34” size sets.