Site Contamination and Asbestos Testing RFP.pdf

www.westerncatskills.org info@westerncatskills.org

125 Main Street, Suite A, Stamford, N.Y. 12167

(607) 652-2823

REQUEST FOR PROPOSALS

Assessment and Testing for Site Contamination and Toxic Substances

Schoharie County 1042MH302-23

1. General Information

Schoharie County is seeking proposals from qualified environmental professionals and New York State Certified Asbestos Inspectors, to provide analysis and testing for hazardous/toxic materials and site contamination in conjunction with a recently awarded Community Development Block Grant (CDBG) Manufactured Home Replacement Program in the towns of Blenheim, Broome, Conesville, Gilboa, Fulton, Jefferson, and Summit.

The purpose of this Request For Proposal (RFP) is to receive responses from pre-qualified environmental and asbestos inspectors for the testing of hazardous material regarding the Schoharie County Manufactured Home Replacement Program.

We are expecting to replace 6 dilapidated manufactured homes throughout our service area in Schoharie County over the course of the next 2 years with a contractual end date of January 2026.

2. Scope of Services

The individual or firm selected will undertake the following services:

A. The Environmental Professional will evaluate up to 6 properties to determine if the properties contain any hazardous materials, contamination or toxic substances. This will be done to meet the standards & requirements of the NYS Housing Trust Fund Corporation and the Community Development Block Grant Mobile Home Replacement Program.

B. All work must be done in compliance with EPA and HUD regulations.

C. The services must be performed in accordance with part 24 of the Code of Federal

Regulations, Part 50.3(i) & 58.5(i)(2).

D. The Environmental Professional must provide a report/certification that specifically states whether the project site is or is not free of any hazardous materials and contamination that could affect the health and safety of occupants.

E. Asbestos Survey and Testing. The Consultant will provide asbestos testing services as necessary per the Community Development Block Grant Manufactured Home Replacement Program regulations that should consist of the survey, identification and assessment of the condition of asbestos and asbestos containing material (ACM), the recording and reporting thereof, and the collection of samples of asbestos or suspected ACM for laboratory analysis in accordance with New York State Department of Labor regulations at NYCRR Part 56 and applicable federal regulations. This task does not include asbestos abatement air monitoring.

F. The proposal should include a price for asbestos abatement air monitoring if it is deemed to be necessary.

G. Coordinate, schedule and work with WCCRC’s contracted asbestos abatement contractor to schedule air monitoring should it be deemed necessary.

3. Proposal Format

All proposal shall include the following minimum information:

A. Description of Organization The organization description should clearly identify who will be the project manager for the term of this contract, and the day-to-day contact person for the jobs.

B. Organization Qualifications Provide an outline of organization qualifications indicating relevant background experience, certification, and capabilities for this work. Give examples of work accomplished that is similar in size and content to the Scope of Services.

C. References, Related Experience and Examples of Work Provide client references with phone numbers and relevant work. Specify the client, location, type of work, implementation results, examples of work and relevant information.

D. Billing Rate/Fee Schedule Proposal for services shall indicate a breakdown of fees with an explanation of the fee basis. All fees proposed shall be inclusive of any and all costs related to scope of work (fees, permits, etc.).

E. Copies of all professional licenses, certificates, etc.

4. Insurance Coverage

A minimum of $1,000,000 in general liability ($500,000 death/disability $500,000 property) and a workers compensation policy is required, proposal shall include copies of current workers compensation and liability insurance.

5. Selection Process

WCCRC staff will select the most qualified proposal based upon the following factors:

A. Qualifications B. Selection Criteria

I. Scope of services II. Ability to carry out and manage the proposed Project(s).

III. An assessment of general experience.

IV. The number of and types of projects that have been completed.

V. The ability to respond and realize timelines.

VI. The ability to work with the WCCRC project manager, to bring about a successful completion.

VII. Willingness to Comply with the Proposed Agreement Terms and Conditions.

A sample master service agreement is attached. Proposals will be rated based on any exceptions made in the proposed contract.

VIII. Billing Rate/Fee Schedule.

IX. Knowledge of part 24 of the Code of Federal Regulations, Part 50.3(i) &

58.5(i)(2) and NYSDOL NYCRR 56 C. Award of Contract

Once proposals are received, reviewed, and evaluated by WCCRC staff, an award will be made no later than 4pm on Thursday April 4th, 2024. All candidates will be notified via email.

6. Proposal Due Date and Delivery Proposals shall be submitted either by electronic format to the WCCRC Program Manager @ reneew@westerncatskills.org, hand delivered or by mail to WCCRC, 125 Main Street, Suite A, Stamford, NY 12167.

Proposals must be received no later than 4:00 pm on Monday April 1st, 2024. Proposals received after this date and time may not be considered. It is the proposer’s responsibility to clearly identify the RFP name on the submission, i.e. in the subject line, and to confirm receipt. WCCRC will not be held liable for negligence on the proposer’s part, to confirm receipt.

7. Payment

Payment will be made by check on a per project basis after the required work is completed, and upon receipt of a detailed invoice showing the service address, description and total amount due.

8. General

WCCRC reserves the right to reject any and all proposals, reissue an RFP, or proceed in an alternative fashion as may be permitted by the applicable rules, regulations and policies of the NYS CDBG Program.

mailto:reneew@westerncatskills.org

Minority and Woman Owned Business Enterprises, Service-Disabled Veteran Owned Businesses, and Section 3 registered firms are strongly encouraged to apply.

Call (607) 652-2823 ext. 101, for any questions.

9. Attachments

1. Sample Professional Services Agreement

2. Required Federal Contract Provisions