Minutes_from_Pre-Proposal_Conference_of_April_6_2017.pdf

ATTACHMENT B DATE:

April 12, 2017

MINUTES FROM PRE-PROPOSAL CONFERENCE OF APRIL 6

th

, 2017

SOLICITATION SIS70017Q0007 VEHICLE TRANSPORTATION SERVICES

Introduction

Mr. Chris Burney, the Contracting Officer, welcomed all attendees and introduced the following:

1. Mr. Hanan Stern – Procurement Supervisor and Contracting Specialist and COR; and

2. Mr. Ronen BenEli – Procurement Agent

The Contracting Officer thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was noted that the

Contracting Officer for this solicitation will be Mr. Chris Burney;

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. Due to the upcoming Passover holiday, interested parties in attendance all requested an extension to the submission deadline. It was agreed to extend the deadline by one week.

The new deadline shall be May, 8, 2017. The new deadline shall be confirmed through

Amendment A001 of the solicitation.

4. Scope of Services and the period of performance were discussed. All contract Price line items from section 1 were discussed. Due to the instability of the exchange rate, it was agreed to change the currency from US$ to NIS (New Israeli Shekels). Official change will be made through Amendment A001 of the solicitation, revising section 1 Pricing.

5. It was agreed to revise the description of Van M is section 1, pricing and section 1, paragraph 12.1 from an 11 passenger van to a 9 passenger van. Official change will be made through Amendment A001 of the solicitation.

6. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by May 1st, 2017. Answers will be emailed to all offerors who expressed interest in this solicitation. In addition answers to all questions will be posted in FEDBIZOPS.

7. Emphasized the importance of the technical proposal. Reviewed Section 4 – Evaluation

Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY TEL AVIV, ISRAEL

8. Important aspects of the Performance Work Statement were reviewed, emphasizing the time frame of the contract being 1 (one) year with 4 (four) option years. It was emphasized that the implementation of option years would be solely the prerogative of the U.S. Government.

9. Contract minimum and maximum amounts for each year were explained.

10. The ordering process was discussed at length.

11. Reviewed Section 5 – Representations and Certifications – This section was explained in detail and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN and DUNS numbers and CAGE code and register with SAM, or show proof of being in the process of obtaining those.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist