Minutes_from_Pre-Proposal_Conference_of_March_22 _2016.pdf

DATE:

March 24, 2016

MINUTES FROM PRE-PROPOSAL CONFERENCE OF MARCH 22

nd

, 2016

SOLICITATION SIS700-16-Q-0003 JANITORIAL SERVICES

Introduction

Mr. Chris Burney, the Contracting Officer, welcomed all attendees and introduced the following:

1. Mr. Hanan Stern – Procurement Supervisor and Contracting Specialist;

2. Mr. Benny David - Contracting Officer’s Representative (COR) for Herzelia;

3. Mr. Eran Barr – Procurement Agent; and

4. Mr. Sasson Musai – Contracting Officer’s Representative (COR) for Tel Aviv

The Contracting Officer thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was noted that the

Contracting Officer for this solicitation will be Mr. Chris Burney;

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. Hours of work were discussed. It was mentioned that the hours of work for the two

Herzelia locations need to be amended and this will be done on an official amendment to the solicitation that will be sent to all interested parties.

4. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by April 11th, 2016. Answers will be emailed to all offerors who expressed interest in this solicitation.

5. Emphasized the importance of the technical proposal. Reviewed Section 4 – Evaluation

Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

6. Important aspects of the Scope of Work were reviewed, emphasizing the time frame of the contract being 1 (one) year with 4 (four) option years. It was emphasized that the implementation of option years would be solely the prerogative of the U.S. Government.

7. Contract minimum and maximum amounts for each year were explained.

8. The ordering process was discussed at length.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY TEL AVIV, ISRAEL

9. Reviewed Section 5 – Representations and Certifications – This section was explained in detail and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN and DUNS numbers and CAGE code and register with SAM, or show proof of being in the process of obtaining those.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist