RFQ_-_SINLEC16Q0046.pdf

Page 1 of 16 - 9/3/2014

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs

Request for Quote

AERIAL DATA COLLECTION SYSTEM, TRAINING AND O&M

Acquisition of an Airborne Digital Imagery Collection System

INL-BOGOTA

COLOMBIAN NAVY

SINLEC16Q0046

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 1

GENERAL INFORMATION

INFORMATION TO CONTRACTORS

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DoS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUOTE DELIVERY

Contractors shall submit Volume I (technical proposal) and Volume II ( Price proposal) NLT 8 April 2016 at 12:00 PM EST, via email to:

Yenny Guillory GuilloryYR@state.gov Contract Specialist

INL/RM/GAPP

Anthony Pierce PierceAL@state.gov Contracting Officer

INL/RM/GAPP

Kyle Lee LeeKE3@state.gov Contract Specialist

INL/RM/GAPP

This includes Microsoft Word, Excel, and PowerPoint (as applicable and appropriate). PDF format shall be used only for scanned documents. The vendor shall submit pictures, datasheets and specifications.

The electronic copy, upon file opening and display on the computer monitor, shall appear exactly as the printed hard copy quote submission with the same font size restriction. Contractors should use a Read and Delivered Receipt to ensure timely submission as well as to ensure that the USG received the quote.

mailto:LeeKE3@state.gov

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

QUESTIONS CLOSING DATE AND TIME

All questions shall be submitted NLT 25 March, 2016 at 12:00 PM EST, to the designated Government Representative via email to:

Yenny Guillory GuilloryYR@state.gov Contracting Officer

INL/RM/GAPP

Kyle Lee LeeKE3@state.gov Contract Specialist

INL/RM/GAPP

MULTIPLE QUOTE/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor will the Government accept or evaluate, multiple quotes offering alternative solutions. Contractors shall not submit, nor will the Government accept or evaluate, multiple solutions within one quote.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the quote is accepted within 90 calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of quote, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SCOPE

The vendor shall provide ALL items stated under this RFQ.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

ACQUISITION METHOD

FAR PART 12 Acquisition Commercial Items/FAR PART 13 Simplified Acquisition Methods.

This acquisition is a 100% small-business set-aside IAW FAR Part 19.000(a)(3) and FAR Part 12/13 - ONLY qualified offerors will be considered for this solicitation.

EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected and accepted by the Government.

mailto:LeeKE3@state.gov

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the Government under NAICS code 334511 Search, Detection, Navigation Guidance, aeronautical and nautical system and instrument manufacturing.

PLACE OF PERFORMANCE

The installation will be conducted at the Colombian Navy Aviation Facilities, located in the Aviation Zone, Gate 6, El Dorado Airport, Bogotá Colombia.

PERIOD OF PERFORMANCE

The contractor shall provide and deliver the licenses with maintenance and support for one year period and four (4) one (1) year option periods.

SET-ASIDE

This acquisition is a 100% small-business set-aside IAW FAR Part 19.000(a)(3) and FAR Part 12/13 - ONLY qualified offerors will be considered for this solicitation.

CONTRACTING OFFICE

U.S. Department of State Bureau of International Narcotics and Law Enforcement Affairs Grants, Acquisitions, and Procurement Policy (INL/RM/GAPP) 2401 E St. NW Rm. 910- (SA-01 Columbia Plaza) Washington DC, 20037

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 2

1. Background. The U.S. Embassy Bogota, International Narcotics and Law Enforcement Section (INL) assists the Colombian Navy (COLNAV) in their counternarcotics operations and has established a need for an aerial digital imagery collection system in order to improve this support. The COLNAV requires this system to increase their capability of gathering imagery in coastal and riverine areas where counternarcotics and interdiction operations will be performed and to substantially increase the probability of the success of these operations.

2. Scope of Work. The contractor shall provide an airborne imagery collection system, all required equipment and accessories needed for initial installation, post-sale service and support, and initial and recurrent training in the operation of the system according to the specifications detailed below. The contractor shall also provide three years of warranty and in-country customer support.

3. Specifications/Minimum Requirements. The system shall meet or exceed the technical specifications below. All items must be new. Prototypes, demonstration models, used or refurbished equipment will not be considered for award. The system will be composed of the following items, at a minimum:

3.1. Digital Imaging Camera System, which must meet the following minimum functional requirements:

3.1.1. Multi-sensor, configurable camera system that supports simultaneous imagery collection in the red/green/blue (RGB) and thermal infrared (TIR) light spectrums, with all required accessories, cables, and peripherals;

3.1.2. System will be mounted onto a Cessna C-208 aircraft, must be two-person portable, and utilize a rollout rail system or external mount that secures to the existing airframe structure or existing components of the aircraft, no structural modifications to the airframe will be permitted;

3.1.3. The system must include an independent differential Global Position System (GPS) with a position accuracy of 10cm or better and a heading accuracy of no greater than one degree;

3.1.4. Include multiple lenses of varying focal length that can be swapped out based on mission requirements, including 40mm, 50mm, and 70mm;

3.1.5. The RGB camera will provide a minimum pixel matrix of 10320 x 7752/80 megapixels (MP), a minimum shutter speed of 1/4000, a maximum frame rate of 2.0 seconds, data channel value minimums of 16-bits per band, and integrated Forward Motion Compensation (FMC);

3.1.6. The TIR image sensor will meet or exceed a pixel matrix of 1024 x 768, a spectral range of 8µm to 14µm, a temperature range of -20ºC to 70ºC, and a temperature resolution no greater than a Noise Equivalent Temperature Difference (NETD) of 55mK;

3.1.7. Payload Mount will provide motion compensation along all three axes and provide a sensor accuracy not to exceed one degree in any axis;

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

3.1.8. Image storage must be through a controller that allows for removable, inflight swappable solid state drives (SSD) with a minimum storage capacity of 512GB per SSD, with a RAID system for data mirroring;

3.1.9. Primary power source for the system will be the aircraft electrical system at 24- 28V, however the system must have an integrated battery backup to allow for a minimum of two hours of independent operation.

3.2. All system components must comply with Federal Aviation Administration Regulation (FAR) Part 21 – Certification Procedures for Products and Parts.

3.3. Support Hardware and Software, which must meet the following minimum functional requirements:

3.3.1. Camera Operator Interface will be a laptop computer and meet or exceed these minimum requirements, there is no requirement for this computer to be made of a hardened case:

3.3.1.1. Display Size 15.6”, 1920 x 1080

3.3.1.2. Processor Intel i7 6700HQ 3.50GHz Quad Core

3.3.1.3. System Memory 16GB DDR4 2133MHz

3.3.1.4. Drive, OS 1 x SSD, 256GB

3.3.1.5. Drive, Data 1 x HDD, 1TB

3.3.1.6. Graphics Card 1x NVIDIA GTX 970M 6GB

3.3.1.7. Wireless Card Dual Band Wireless-AC & Bluetooth

3.3.1.8. Operating System Microsoft Windows 10 Professional

3.3.2. Pilot Interface will be a minimum 7” screen display designed for cockpit mounting;

3.3.3. Flight Planning Software will allow for automatic and accurate computation of collection blocks, corridors, and single flight lines based on user specified parameters, including, but not limited to area coverage, stereo overlap, point density, and digital terrain models, (DTM);

3.3.4. Flight Management and Navigation Software will provide flight guidance and logging capabilities, including direct the pilot over exact locations as developed in the flight plan, display a real-time indication of the aircraft location relative to the collection area, and immediately indicate whether or not each image is captured successfully;

3.3.5. Post-Mission Image Processing Software will be a single software suite capable of the complete workflow from data download to generation of a final image, conduct automated tie-point extraction, aerial triangulation, and bundle block adjustment to minimize operator intervention, and ortho-rectify processed images onto Esri ArcGIS or Google Earth platforms;

3.3.6. Advanced Image Processing Software capable of transforming processed images into surface models, ortho-photo mosaics, and 3D products, etc.;

3.3.7. Image Processing Workstation will be a desktop computer with two 32” monitors and meet or exceed these minimum requirements:

3.3.7.1. Processor Intel i7 6700K 4.0GHz Quad Core

3.3.7.2. System Memory 32GB DDR4 2666MHz

3.3.7.3. Power Supply 750W

3.3.7.4. Optical Drive DVD-R/RW/CD-R/RW

3.3.7.5. Drive, OS 1 x SSD, 256GB

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

3.3.7.6. Drive, Data 1 x HDD, 2TB

3.3.7.7. Graphics Card 1x NVIDIA GTX 980 Ti 6GB

3.3.7.8. CPU Cooling 120mm Radiator Liquid CPU Cooler

3.3.7.9. Operating System Microsoft Windows 10 Professional

4. Imagery Product Features. The standard operational profile during imagery collection operations will be between 2,500ft (760meters) and 6,000ft (1,830meters) above ground level (AGL). The camera system must account for this flight profile and be capable of providing imagery products with a resolution of 15 centimeters or less throughout these varying flight attitudes.

5. Quality Control. The contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure that all requirements of this contract are completed in accordance with this SOW. The contractor will submit the QCP to the Contracting Officer (CO) for approval within 15 days of contract execution.

6. Quality Assurance. The Government will perform reviews of the contractor’s performance based on the CO approved QCP. A Contracting Officer Technical Representative (COTR) will be appointed to conduct any reviews on behalf of the CO to coordinate overall quality assurance and technical compliance.

7. Installation and Certification. The contractor will install, test, and certify the satisfactory functioning of the camera system on a Colombia Navy Cessna C-208 aircraft. This process will include the installation of the system payload, electronics and sensors, rollout system, operator and pilot interfaces, antennas, and all cables and other peripherals.

8. Acceptance Testing. The Colombian Navy will provide up to five flight hours to test and certify the system, and to train the camera operators on the in-flight employment of the system. Upon written notification by the Colombian Navy that all components meet technical acceptance, the INL Section will consider the system as successfully received. The INL Section will only consider additional flight time for the delivery, installation, and training in the case of documented security problems or extreme meteorological conditions.

9. Government Certification. Satisfactory services provided will be contingent upon the contractor performing in accordance with all terms and conditions of this document, the approved technical specifications and cost quotes, and any amendments. The CO, COTR, and the contractor’s on-site representative shall meet whenever deemed necessary.

10. Kickoff Meeting. Within five working days after notification of the execution date, the contractor will initiate work on this contract by conducting a meeting or teleconference with key INL Section and Colombian Navy representatives to ensure a common understanding of the requirements, expectations, and ultimate end products/services that are to be delivered. The contractor will make a concerted effort to gain a thorough understanding of client agencies expectations. However, nothing discussed in this or any subsequent meetings or discussions between the contractor and the clients shall be construed as adding, deleting, or modifying any task order requirements, including deliverable specifications and due dates.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

11. Place of Performance. The primary place of performance will be at the Colombian Navy Aviation Facilities, located in the Aviation Zone, Gate 6, El Dorado Airport, in Bogotá, Colombia. The INL Section will coordinate entry into this area.

12. Work Schedule. The standard weekly work schedule for the Colombian Navy is Monday through Friday from 8:00am to 5:00pm, and Saturday from 8:00am to 1:00pm. The contractor should plan to conduct all operations based on this schedule. During the in-country performance period, the contractor will observe all Colombian national holidays.

13. Government Furnished Equipment. The U.S. Government and/or Colombian Navy will provide the following resources to the contractor for task performance:

13.1. Workspace sufficient to support general office operations and system maintenance and/or storage.

13.2. All necessary normal office equipment, including workstations/desk space, telephone, access to fax, computer, Internet, etc.

13.3. Access to available technical information, such as standard configurations, aircraft schematics, etc., as required and upon contractor request for performance of this contract.

13.4. The Cessna C-208 Caravan aircraft with sufficient flight hours to complete the camera installation and certification, and camera operator training.

14. Safety. The Colombian Navy will provide a briefing to the contractor that will explain all local ground and aviation safety regulations, standards, and procedures prior to initiation of work.

15. Training. The contractor will provide the INL Section and Colombian Navy with a formal Program of Instruction (POI) and daily teaching plans for Mission Planning, Flight Operations, Post-Mission Image Processing, and Advanced Image Processing and Analysis.

These products will be provided no later than 30 days prior to system delivery for INL Section and Colombian Navy review and acceptance. Each course must be planned to support at least five students and no more than seven. All training will take place at the Colombian Navy Aviation Facilities.

16. Payment method. Payment will be done in three installments as shown below:

• Delivery of Digital Imaging Camera - First payment 30%

• Delivery of Support Software and Hardware - Second payment 30%

• Installation of equipment, training and complete system delivery - Third payment 40%

17. Post-Delivery Service and Support. The contractor must have an authorized service and support office located in Bogota to provide assistance to the Colombian Navy with any post-delivery issues that may arrive. The help desk must respond to all support requests within 12

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104 hours from receiving the initial phone call or email. This local office must remain operational for at least the duration of the entire warranty period requested in this document.

18. Tax and Delivery Procedures. All goods and services shall be provided with tax exemption, under no circumstance INL/DOS will be paying VAT, income, entrance or any other related tax for this order.

19. Warranty. The contractor shall provide a total of 36 months of warranty, which includes, but is not limited to:

19.1. Warranty against defects in materials or workmanship under normal use and not the fault of the end user;

19.2. Shipping at no cost to the end user if the system must be returned to the contractor for warranty repairs;

19.3. Any hardware and/or software updates at no cost to the end user when prescribed by the contractor;

19.4. A local service representative as described in Paragraph 16, capable of providing intermediate level maintenance support, and with a stock of secondary spare parts and the necessary test equipment to expedite troubleshooting and service support.

20. Deliverables.

Deliverables SOW Reference Due date Frequency Distribution

D01 Digital Imaging Camera 3.1

No later than 150 working days

One time INL – JINA D02

Support Hardware

3.3

D03 Support Software 3.3

D04 Onsite System Installation and related tasks 7

D05

Training (Flight Operations, Post- Mission Image Processing, and Advanced Image Processing and Analysis)

15 As needed INL – JINA

D06 36-month warranty 18

36 months from the final acceptance of the System

As needed INL – JINA

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

The contractor shall also provide the following:

20.1. Within 14 days of contract award, a project schedule will be delivered to the INL Section that specifies the estimated delivery date of the system components, installation and certification timeframe, and training schedule, for purposes of coordinating availability of the aircraft and personnel. The following must be considered: activities prior to the installation and training (inspections, airfield access permits), time to execute the installation and acceptance testing, and the training plan, among others.

20.2. All diagrams, schematics, and/or manuals related to the installation and removal of the system, user level maintenance, mission operations, programs of instruction, FARs, Supplemental Type Certificates (STC), etc., including one printed copy of each document, as well as all documents on a USB flash memory.

21. Process Export License The items being acquired will be donated to the government of the ultimate destination, the Republic of Colombia. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, licenses, and paperwork. Purchase order price includes delivery to the above-mentioned address and compliance with all applicable export/ITAR licensing requirements. If an export license is required, the items shall not be shipped until necessary export licenses are approved.

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR) which may apply.

22. Inspection and Acceptance Criteria The shipping and receiving personnel at the each location through to destination will inspect items to verify the correct type of item is received in good working condition. The contractor is required to replace any defective items at no additional cost to the Government.

23. Quotations:

All quotations must include the following:

PRICE: unit and extended prices, inclusive of delivery charges.

DELIVERY INFORMATION: Proposed delivery date and location.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty, maintenance, and support terms in English and spanish.

COMPANY INFORMATION: Include company name, address, website (if available), telephone number, and POC information. Include DUNS number and statement that the company is registered in SAM.

CERTIFICATIONS: Completed certifications (FAR 52.212-3 and 52.209-7) or statement that the certifications are available in SAM (www.sam.gov).

Required Delivery Date: no later than 150 calendar days after receipt of award. If an export license is required, delivery shall be 30 days after receipt of export license, and export license application shall be accomplished expeditiously after award.

The complete quotation (including deliverables chart and schedule) shall be submitted to the following address, and by the date and time as stated.

The price quotation shall include a cost breakdown for each line item and any available supporting information regarding recent sales that would support the proposed prices.

24. Solicitation Considerations The seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

SECTION 3

INSTRUCTIONS, EVALUATION FACTORS AND METHODOLOGY

BASIS FOR AWARD

This acquisition will utilize the Lowest Priced Technically Acceptable (LPTA) procedure to award to the successful offeror. A decision on the technical acceptability of each offeror’s proposals will be made.

For those offerors, which are determined to be technically acceptable, award will be made to that vendor with the lowest overall price. The Government intends to make an award based solely on the initial proposals. If further questions are required, the contracting officer may contact the offeror or offerors for clarifications.

Award will be made to the responsible offeror whose proposal conforms to the Solicitation requirements and past performance (I.e. see Appendix A for template), such as terms and conditions, representations and certifications and technical requirements.

The Department reserves the right to make award without clarifications. However, clarifications will be in the form of written questions, to which the offerors will be required to respond. As part of the evaluation, DOS reserves the right to hold oral presentations and/or complete a tour of Guest rooms and Classroom/Training space.

VOLUME I: GENERAL/TECHNICAL QUOTE

TECHNICAL: ACCEPTABLE / UNACCEPTABLE:

Acceptable: Demonstrates understanding of requirements as outlined in Section Two of the Solicitation; meets performance/capability standards; provided data sheets, pictures, representation in country of performance, may have strengths; have no significant weaknesses and no deficiencies; and demonstrates good understanding of requirement.

Unacceptable: Demonstrates a lack of understanding of Section Two of the Solicitation; fails to meet performance/capability standards; did not provide data sheets, pictures, and representation in country of performance, has major weakness or deficiencies, which cannot be corrected without major changes to the quote.

PAST PERFORMANCE:

The offeror shall provide a minimum of two (2) and a maximum of three (3) Past Performance Contract Profiles that are directly relevant to the required effort and are of similar size (I.e. dollar value), scope (I.e. substantially similar services) and complexity (I.e. degree of difficulty). (See Appendix A for Past Performance instructions).

The offeror shall substantiate in accordance with (IAW) Appendix A that they have the recent experience within 36 months in performing the required work and demonstrate how their past

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104 and present experience validates that it will provide expected performance and customer satisfaction.

Confidence: Contractor provides at least 2 Past Performance Contract Profiles that are directly relevant to the requirement, clearly cover the majority of the required service, and performed within the last 36 months. Additionally, based on the contractor’s past experience and customer past performance, little and/or no doubt exists that the contractor will successfully perform the required effort.

No Confidence: Contractor does not have the minimum of 2 relevant Past Performance Contract Profiles and/or the Contractors past performance record provides extreme doubt that the Contractor will successfully provide the service that meets the requirement.

Volume II Price

The contractor shall provide:

• Complete excel Pricing Matrix and dollar values carried out to two decimal places

• Any assumptions and/or exceptions made in preparing the Price Quote, by CLIN, if applicable

Quote submitted in response to this RFQ shall include the following information:

• Product information that demonstrates compliance with all specifications in Section 2

• Itemization of all products and services offered

• Description of special features, testing procedures and any value-added services

• Identification of any non-contract items (i.e. open market items)

• Delivery schedule

• Shipping Services terms and conditions

• Payment terms

• Firm fixed prices for all offered items and services

• Standard warranty offered

• Past performance

• Proof of representation in Colombia.

This request for quotations uses procedures under FAR Part 12-13. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Basis for award will be to the vendor providing the lowest price technically acceptable quote determined to meet the minimum requirements.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104 contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The price shall include all direct and indirect costs, overhead, general and administrative expense, profit, shipping/delivery charges, export requirements, insurance, assembly, etc.

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act. See FAR 3.104

APPENDIX A

Past Performance Profile

The offeror(s) shall provide client references capable of documenting the offerors’ performance on similar contracts – similar to the complexity and scope of services of this procurement. The offeror(s) shall submit three references which shall consist of present or past clients within the last 36 months years. Client Reference must be as a Prime Contractor.

The offeror(s) shall provide the following information for each client reference:

1. Contract title.

2. Contract number.

3. Total contract value.

4. Contract start date, end date, and any options exercised.

5. Contracting Officer’s name, address, and telephone number.

6. Program Manager’s name, address, and telephone number.

7. A brief description of the attributes of the contract demonstrating the degree of relevance of the scope of work in this acquisition.

8. Percent and type of work performed by subcontractors.

9. Information on problems encountered on the contracts and subcontracts and the corrective actions taken to resolve those problems.

22. Inspection and Acceptance Criteria