Q A ILEA Training SINLEC11QB001.docx

U.S. Department of State International Narcotics and Law Enforcement Affairs ILEA Roswell Program

SINLEC-11-Q-B001

QUESTIONS

1. Will the ILEA Roswell instructors be asked to train at other ILEA facilities or locations other than Roswell, NM?

A. Training will only be conducted at the Roswell facility.

2. The RFP states: "The Contractor shall plan to conduct the first Academic Criminal Justice Instruction program as soon as practicable in 2011." If the Roswell facility is not available to support training in 2011, will some other facility be utilized for training until the Roswell facility becomes available?

A. Training will not begin until the Roswell facility is available.

3. Will the QA Plan count as a portion of the 50 pages of Volume One?

A. No

4. Is the cost of the Operation Plan, Post Activity Deliverables, Quarterly Reports and General Communications, etc. be reimbursed as T&M or is the cost to be built into the fixed unit cost for each training course?

A. All costs associated with each training course shall be included in the final price.

5. Section B.1, Price Summary, states: “The Contractor is not authorized to charge a fee for Travel or Other Direct Costs.” Will the contractor be allowed to charge G&A on ODC’s?

A. Travel is reimbursed per actually cost.

6. Section C.2.7, Travel Arrangements, states: “With approval of the COR the contractor shall make all necessary travel arrangements for travel required of Contractor personnel to deliver academic criminal justice training and other training services required.” It goes on to state: “The Government will not pay for academic contractor instructors to travel home and return to Roswell, NM between Academic Criminal Justice Instruction courses.” What travel is the first statement addressing, if not to and from Roswell?

A. Section C.2.7 is correct. The USG shall approve all travel including instructors to and from Roswell, NM.

7. Does the built in simultaneous interpretation equipment meet the following international standards:

ISO 2603:1998 - Booths for Simultaneous Interpretation - General Characteristics anD Equipment and

IEC 60914:1988 - Conference Systems - Electrical and Audio Requirements (International Electrotechnical Commission?

A. Yes.

8. Is the interpretation equipment to be used for real-time interpretation of oral presentations during class room training or just for interpretation of written course materials?

A. The interpretation equipment is to be used for simultaneous interpretation during class room presentations.

9. Is interpretation of course material to be reimbursed as ODC, T&M, or to be a part of the fixed unit price of each course?

A. Interpretation service shall be price as other direct cost (ODC).

10. Will the cost of materials used in conjunction with the production room to produce hand-outs and additional material as needed during the courses be reimbursed on an ODC, T&M basis, or is it to be a part of the fixed unit price of each course?

A. Other direct cost (ODC) basis.

11. Section C.2.13, Plan of Operation, states: “In the Plan of Operation, the contractor shall specify how they will respond to, and accomplish all service calls during normal core work hours, and during outside core work hours.” What is the anticipated scope of a “service call”?

A. Service calls will be handled by the facilities maintenance contractor.

12. Section L.12 states: “A minimum of one (1) of the past performance profiles shall be for services performed by the prime offeror. The offeror shall only cite experiences that have occurred for Federal government customers within the past 36 months prior to the issuance of this solicitation.” In some cases a contractor will have provided a significant amount of similar training via contracts with State governments that was funded by Federal government customers. Is it acceptable for the prime offeror to cite relevant past performance that was contracted through State governments, but was funded by Federal government customers within the past 36 months?

A. Yes

13. Section C.2.2 states: “The department is looking for creative and unique responses for assembling a three week contemporary criminal justice program utilizing existing academic criminal justice material, i.e. existing university curriculum.” Is it acceptable to use existing academic criminal justice material developed for other government agencies?

A. Yes, if the contractor has the proper authorities to further distribute that material.

14. Section C.2.2 states: “The department is looking for creative and unique responses for assembling a three week contemporary criminal justice program utilizing existing academic criminal justice material, i.e. existing university curriculum.” Will costs associated with creative and unique responses be chargeable as T&M or ODCs?

A. Offerors shall price creative/unique approaches as part of firm fixed price for each training course.

15. Section F.2 states: “Work under this contract will primarily be performed in Roswell, NM.” If curriculum development and /or instructional services designed services are required for enhancement of existing courses or development of new courses, must these tasks be performed in Roswell, NM or can these tasks be performed in a distributed environment.

A. These tasks do not need to be performed in Roswell.

16. Section H.16 states: “All products purchased or programs developed under this contract become the exclusive property of the government and shall be used by the Department of State without restriction or further consideration.” Do the ‘off-the-shelf’ curriculums provided by the contractor become the exclusive property of the government?

A. Off-the-shelf curriculum implies that it is available to the general public. Therefore, it cannot be the exclusive property of the USG.

17. Given the short period of time between receiving the answers to questions and the schedule due date for proposal submission, will the government please extend the due date for proposals by 10 working days?

A. The new proposal deadline is COB Friday, August 19, 2011.

18. Is there an incumbent security company at this location now? Or is this the first time this is going to be contracted out?

A. No.

19. How many instructors are there in place now?

A. There are no instructors in place now.

20. How many is a full working staff or needed to carry out day to day operational training?

A. This is to be determined by the offerer.

21. Looking at your training schedule, are most of the courses in place and need to be updated or do they need to implement? (This will help me in haring the correct staff: ie law enforcement personal, college professors or attorneys) A. We do not have any existing course material.

22. No Site Visit

23. After reviewing the RFP it is apparent that developing and completing the courses in a timely manner will be critical. To support this effort is there a dedicated team of subject matter experts/decision-makers/ stakeholders available for each course being developed that will assist selectees?

A. There is not a team of subject matter experts to assist the contractor. The COR will review all course material with the contractor prior to delivery.

24. Will selectees be expected to maintain currency of existing courses or design totally new curriculum for all cited course needs?

A. There is no existing course material.

25. The RFP states, “the contractor shall provide no less than 10 training events during each contract year at the Roswell facility in NM.” How far in advance will the contractor know the final training schedule. (c.2, pg 8).

A. The final training schedule will be determined in consultation with the contractor after award.

26. How far in advance will the contractor know which languages are required for interpretation and translation services. (C.2, pg 8) A. The languages for each course will be determined when the schedule is finalized.

27. The RFP states that the Government shall furnish all in-bound logistic support and facility management services for the ILEA Roswell program, under a separate contract. Do these services include training material reproduction services? (C.2, pg 9).

A. These services will be handled in coordination with the facilities maintenance contractor.

28. Please confirm the dates of the Academic Criminal Justice Course 11/21/11 – 12/2/11. This is cited as a ten (10) day course, not a 15 (fifteen) day as are the other Academic Criminal Justice Courses. (C.2.1, pg 10).

A. All Academic Criminal Justice courses will be 15 days.

29. Please confirm the dates of the Model Law Workshop 5/28/11 – 6/15/11. This is cited as a fifteen (15) day workshop, not a 5 (five) day workshop as are the other Model Law Workshops.

A. All Model Law Workshops will be 5 days.

30. Please confirm the dates of the Violent Extremism Policy Forum 7/2/11 – 7/7/11. This is a cited as a six (6) day forum, not a 5 (five) day forum as are the other Policy Forums.

A. All Policy Forums will be 5 days.

31. Please confirm the dates of the Model Law Workshop 10/29/11 – 11/1/11. This is cited as a four (4) day Workshop, not a 5 (five) Workshop as are the other Model Law Workshops.

A. All Model Law Workshops will be 5 days.

32. Could the Government clarify on what it means by “phase-in or pilot program factors….” (pg 10) A. Delays during the phase-in period or revisions following program pilots could impact the training schedule that was presented in the RFP.

33. For the optional training services, will translation services be required for this activity(ies). If so, we assume this requirement will be issued via separate Task Order.

A. If the option for these training services are exercised the contract will be modified to incorporate the contractor’s revised proposal and it will be funded under CLIN 0024. Translation/Interpretation Services is under CLIN0022.

34. Can the Government please clarify the travels costs that are allowable and reimbursable under this contract.

A. Review the Federal Travel Regulations (FTR). http://www.gsa.gov/portal/content/104790

35. Can the Government clarify what languages must be supported (interpreted) during each of the training elements provided in Section C.2.1.

A. The languages for each course will be determined when the schedule is finalized.

36. Is the production room available to produce (copy) and bind all training materials.

A. Yes.

37. Can the Government clarify what it means by “service calls” (pg 18) A. Service calls will be handled by the facility maintenance contractor.

38. Can the Government clarify what services it expects the contractor to perform on the weekends and on some Federal holidays? We assume these services will be billed on a Time and Material Basis. Can the Government confirm this billing assumption? (pg 19) A. Some courses may be conducted on Federal Holidays.

39. We recommend deleting the Additional Administrative Requirements from this section with the exception of the following: (One time reports / Information requested by the Contracting Officer or Contracting Officer Representative. The other requirements do not appear relevant to the ILEA Roswell Program requirements.)

A. Section C.3.9 is amended to no longer include Material, equipment, facilities and other property listings or inventories and Equipment maintenance records.

40. Is there security requirements for key personnel or other personnel used in performance of this contract.

A. No.

41. Can the Government provide information that indicates the date beyond which funds are not available for performance under this contract.

A. The USG cannot guarantee funds beyond the end a current fiscal year. However, we anticipate funding will be available to fund the base year.

42. The paragraph indicates the designated time and data is listed in Block 9 of the SF-33. There is no SF-33 as part of the Solicitation documents.

A. See SF-30 in FedBizOpps

43. The RFP states, “The offeror shall provide a Staffing Plan that describes “how” the offeror will staff the project, including a staffing matrix illustrating the GSA and FSS contract labor categories and number of resources under each labor category.” We are not using GSA or FSS contract labor categories for this requirement. Should the contractor, then, propose labor categories appropriate to meet the requirements outlined in the PWS.

A. Disregard references to GSA and FSS contract labor rates. Contractor shall propose labor categories appropriate to meet the requirements outlined in the solicitation.

44. The RFP states, in the evaluation criteria, “The offeror’s management approach and technical capabilities shall include… a discussion of the logistical considerations associated with the facility management services.” Can the Government clarify what is means by “facility management services”.

A. Disregard all reference on facility management services.

45. Reference: RFP; FBO Posting. The solicitation notice on FedBizOpps.gov has the solicitation number listed as SINLEC-11-Q-B001 and the RFP has it listed as SINLEC-11-Q-B002. What is the correct solicitation number?

A. Correction: solictitation number is SINLEC-11-Q-B001

46. Reference: C.2.9. Historically, on average, how many languages are represented in each course?

A. Three to four languages each class, but three interpreters will be needed for each language.

47. Reference: C.2.9. How are the interpretation needs determined? Traditionally, on average, how many foreign personnel from each course require translation services?

A. The languages for each course will be determined when the schedule is finalized. Typically, translation will be provided for 30-50 participants in three to four languages per course.

48. Reference: C.2.9.Will the training material require translation?

A. Yes.

49. Reference: C.3.9. To what extent will the contractor have responsibility with congressional inquiries?

A. The contractor will forward all congressional inquiries to the COR.

50. Reference: H.4. What types of licenses are traditionally required? What licenses, bonds, and permits are required to perform this contract?

A. All instructors should be certified or come from accredited academic institutions.

51. Reference: C.2.12. Is there office space available for full-time/part-time on-site (non-instructor) personnel?

A. Correction - There are 5 total offices available for personnel under this contract.

52. Reference: C.2.13; L.9. Section L.9 does not explicitly require a Plan of Operation as described in section C.2.13, yet many parts of the Plan of Operation are required throughout Volume I Technical Proposal as structured by L.9 (i.e., Part 1.1 Section V Project Management Plan, Part 1.2, Section III Resumes). Is it the governments’ intent for the offeror to submit a separate Plan of Operation? If so, is it part of the page count?

A. Yes, a plan of operation is required. It will count as part of the page count.

53. Reference: L.9. The structure for the technical volume lists two sections numbered “1.2”. Should 1.2 Sustainability be numbered 1.4?

A. Correction - 1.4 Sustainability

54. Reference: G.3; L.10; M.5.1.1.3. Multiple locations within the RFP reference GSA or FSS, including the Organization Experience evaluation Factor that states, “…including a staffing matrix illustrating the GSA and FSS contract labor categories…” Is this an error, or does the government require the offeror to hold a GSA / FSS schedule? If a GSA / FSS schedule is required, which one(s)?

A. Disregard all GSA and FSS references.

55. Reference: C.4; L.9; M.5.1.1.5; M.5.1.1.6. Is the Quality Assurance Plan (QAP) described in C.4 to be included in Part 1.3 Performance Based Monitoring?

A. . QASP available on page 22 – 23.

56. Reference: M.5.1.1.5. Section M.5.1.1.5 states “…implementation according to the Quality Assurance Surveillance Plan in Attachment A.” Attachment A is the Pricing Spreadsheet and/or the Past Performance Contract Profile. Please clarify.

A. Attachment A is the Past Performance and Attachment B is the Pricing Table.

57. Reference: M.5; M.5.1.3; B.1; B.2; Attachment A. Section M.5 states the government contemplates an award of a “time and materials contract with firm, fixed price labor rates”. Section B.1 states” the contractor shall provide firm fixed pricing for all training courses”. Section B.2 states the contract will be “a firm fixed price contract with cost reimbursable and time and material CLINs”. Section M.5.1.3 says the price “Offerors shall include a Firm fixed price for all training courses and for the optional time and materials, offerors shall provide all labor (broken out by labor category) and cost reimbursable materials for the optional CLIN.” Attachment A, lists a CLIN for each class, travel, interpretation services, and optional support.

1. See attached Pricing Table Firm, Fixed Price for CLIN 0001 through CLIN 0020 CLIN 0021 Travel: Cost Reimbursable (Vendor shall propose estimated travel cost)

CLIN 0022 Interpretation Services: Time and Material (Vendor shall propose interpretation services based on three languages with three (3) interpreters per language with a total of nine (9) interpreters per class)

CLIN 0023Other Direct Cost: Cost Reimbursable ($25,000.00)

CLIN 0024 Optional Service: Offeror shall propose optional services

58. Please clarify the pricing instructions. If the offeror is to submit a fixed price for each course, are the labor rates considered fixed price as well (re. M.5)? For the Optional Services (CLIN 0024) and Interpretation Services (CLIN 0022), shall the contractor price them as time and materials with a fixed labor hour? If so, what is the government’s estimate of hours for the Optional Services (CLIN 0024)?

A. See question 57

59. Reference: C.2.10. The Performance Work Statement (PWS) is missing section 2.10. Is this a numbering error or is something missing?

A. Numbering Error – There is no C.2.10

60. Reference: L.5. Section L.5, indicates the proposal is to be submitted “by the designated time and date designated in Block 9 of the SF-33”. A SF-33 is not provided. Please confirm the due date and time is that stated on FedBizOpps, by Noon EST; Monday August 8, 2011.

A. See attached SF-30

61. In section C.2.2 - Does this mean that the academic course must focus on the same topics as the associated policy forum and model law workshop? If the answer is yes, how much variance is permitted between the academic criminal justice course and the associated policy forum and model law workshop?

A. There should be one standard academic criminal justice course that is revised slightly for each audience.

62. The chart in Section C.2.1 is it the intent that over-lapping courses are two sessions of the same course or is it the intent that the two overlapping courses must be different in content? Are the overlapping Academic Criminal Justice Courses two sessions of the same course or are they different?

A. They would be two sessions of the same course.

63. Was the topic “Women in Law Enforcement” inadvertently left off the list in Section C.2.3, paragraph #1? Paragraph #1, Section C.2.3 states that: “The contractor shall develop and Facilitate Criminal Policy Forums across various law enforcement functional areas including Transnational Crimes, Cyber Crimes, Violent Extremism and Anti-Corruption.” Since the topic “Women in Law Enforcement” is not included in the above paragraph, should the topic of “Women in Law Enforcement” also include a Criminal Policy Forum?

A. Yes, the topic was inadvertently left off of the list.

64. Section C.2.7 states that: “The Government will not pay for academic contractor instructors to travel home and return to Roswell, NM between Academic Criminal Justice Instruction courses.” Is the intent to prohibit travel home and back for Courses that overlap each other and not to prohibit travel home and back for Academic Criminal Justice Courses that are separated by a break in schedule of several weeks in duration?

A. Yes, instructors may travel home when courses are separated by several or more weeks.

65. The ILEA Roswell Year 1 Training Schedule in Section C.2.1. has a column that is titled “countries” but it lists “regions” such as global, WHA, Eur. How does the contractor meet the requirement “to provide the “appropriate associated costs to provide conference level simultaneous interpretation services in support of the training schedule provided in section.2.1”, if the contractor does not know the exact languages that will be needed to be translated during each training event?

A. A list of languages in included in section C.2.9. The contractor should be prepared to offer translation in three to four languages per course.

66. Past Performance Contract Profiles (Refer to attachment B – Past Performance Contract Profile)…. The offeror shall provide the required information using the Past Performance Contract Profile template provided in Attachment B.

A. Error – see Attachment A

67. Will some delegates “stay over” from one Program Type to the next, when one follows the other by a weekend?

A. For some classes, there is a great likelihood of this.

68. Will the Government furnish an academy building in Roswell, NM?

A. Yes.

69. Who will fund and maintain the production room equipment and materials? First Performance Objective assessment “Review and accreditation validation of the training material by the COR and CO”? For scheduling purposes, how much time be required for coordination/approval?

A. The facility maintenance contractor will maintain the production room equipment and materials. COR will review materials during the phase-in period. During normal operation of the program, materials should be provided three weeks before delivery for review.

70. The solicitation number listed on fbo.gov is shown as “SINLEC-11-Q-B001” while the solicitation number is shown in the RFP as “SINLEC-11-Q-B002.” Which solicitation number should be used?

A. SINLEC-11-Q-B001

71. Is there a current estimate as to the amount of annual funding or total program funding?

A. There is no incumbent, so no annual funding will be given.

72. As the RFP does not make reference to alumni outreach, will alumni outreach continue to be a program requirement?

A. Alumni outreach is not part of this solicitation.

73. Is there any provision for English as a Foreign Language (EFL) training to teach terminology and basic concepts in English?

A. No.

74. Is there a minimum clearance level required for contractors (instructors, facilitators, translators)?

A. No clearance required.

75. How many interpreters are expected at each course/event and in how many languages?

A. The contractor is expected to provide translation for three to four languages per course, and three interpreters per language.

76. How far ahead will ILEA Roswell provide notification for interpretation/translation requirements as all support personnel will more than likely not reside in the local area?

A. The final training schedule will be determined in consultation with the contractor after award. The languages for each course will be determined when the schedule is finalized.

77. Are resumes for the interpreters and translators being bid required?

A. No.

78. This question references RFP pg. 9, the paragraph beginning, “The training contractor shall fully…” The implication in this paragraph is that the training contractor and the facility manager must coordinate activities. Which element has the lead?

A. The two contractors must coordinate activities in concert.

79. This question refers to RFP pg. 10, chart C.2.1. The dates for the second Academic Criminal Justice Course only allow for 10 business days for instruction as opposed to 15: 21-Nov through 2-December. Is this an error or will this course only last 10 business days? Similarly, the third Model Law Workshop allows for 15 business days instead of 5: 28 May through 15 June. Is this also an error? Lastly, the final Academic Criminal Justice Course allocates 20 business days instead of 15: 24 September through 19 October. Is this also an error?

A. All Academic Criminal Justice Courses will be 15 days. All Model Law Workshops will be 5 days.

80. This question references RFP pgs. 11-12. The last sentence on pg. 11 begins, “Offerors should seek to link and complement the academic course…” and continues on page 12 “…with international criminal legal and regulatory consultations…” To what do “criminal legal and regulatory consultations” refer and with whom are said consultations?

A. See amendment 001.

81. This question references RFP pg. 12, paragraph ACJI 6. Is the offeror to train some or all participants in the ACJI course as liaison personnel (“an expert ILEA liaison group”) for the ILEA program?

A. A. See amendment 001.

82. This question references RFP pg. 13, paragraph CPF 2. What is the intended result of the statement: “[i]dentify the appropriate experts and policy makers within participating government ministries?” Is this information to be solicited from the participants in the forums or by some other method?

A. This information should come from the participants.

83. This question references RFP pg. 14, paragraphs LR 1 and 2. Does the use of “authorities” in these paragraphs refer to statutes with the force of law (regulations, laws, court decisions) or government entities (highway authority, port authority, etc.)?

A. It refers to statutes with the force of law.

84. This question refers to RFP pg. 14, paragraph LR6. Is the instruction to be about how laws provide a framework or how to write and amend laws?

A. See amendment 001.

85. This question refers to RFP pg. 15, paragraph FCB 1. Is the intent to develop plans between governments of a region?

A. The intent is to develop plans with the governments who are participating in the training, who will come from the same region.

86. This question refers to RFP pg. 15, paragraph FCB 5. Can the meaning of “to obtain government commitment…” be explained?

A. A. See amendment 001.

87. This question refers to RFP pg. 19, the continuation of the final paragraph on pg. 18. The sentence that begins “Through the Plan of Operation…” references a “pool of qualified personnel…for all services.” What is the desired depth of the pool? Should each service have a sole, qualified replacement in the event of the primary’s absence, or more than one replacement?

A. The offer shall demonstrate their capable labor capacity to deliver the programs listed in the year-one schedule. DoS will look for the offeror to recommend their required depth of labor to meet the deliverables and objectives as noted in the performance work statement (section C).

88. This question refers to RFP pg. 20, paragraph C.3.3.1. The last sentence in the paragraph refers to “alternate or alternates.” Is the intention to have more than one alternate for the Project Manager?

A. There is no intention by the Department of State to require more than one alternate to the project manager.

89. This question refers to RFP pg. 21, paragraph C.3.5. Can it be confirmed that “Service Provider” refers to the contractor or appropriate sub-contractors who are providing particular services?

A. Yes, the “service provider” refers to the contractor and or appropriate sub-contractors providing services under this effort.

90. This question refers to RFP pg. 22, the first full paragraph. Is the table that begins at the bottom of the page titled, “Training and Technical Outreach” the “Quality Assurance Surveillance Plan” as stated in the cited paragraph? See also page 21 – paragraph C.4 which refers to the “Quality Assurance Surveillance Plan (QAP)” and the “Quality Assurance Plan (QAP)” that is a required submission of the contractor. Are the Quality Assurance Surveillance Plan and the Quality Assurance Plan one and the same or two different requirements? See also page 25 – paragraph E.2 which refers to the “Quality Assurance and Surveillance Plan (QASP).” The table on pages 22-23 does not seem to fit the requirement. Is this in fact the correct table?

A. The offeror shall submit a Quality Assurance Plan to insure performance objectives listed in column one meet the Acceptable Quality Level listed in column 2. Column three lists the manner in which the Department will measure performance. Department performance monitoring mechanism is referred to as the Quality Assurance Surveillance Plan.

91. This question refers to RFP pg. 24, paragraph C.6 and pg. 20, paragraphs C.3.3 and C.3.3.1. Can it be clarified if the CO or the COR can approve a substitute for the Project Manager?

A. Contracting Officer

92. This question refers to RFP pg. 26, final sentence of paragraph F.3. Can the follow statement be clarified: “Such notification in no way limits the Government’s right to any and all rights and remedies but not limited to termination?”

A. Remedies could include price considerations for late delivery.

93. This question refers to RFP pg. 31, paragraph H.1. What information is required on the “identity cards:” e.g. picture, address, position title, national origin?

A. Identity cards should include at a minimum name and photo.

94. This question refers to RFP pg. 38, the paragraph citing clause 52.232-19. The clause is missing two data points: in the first sentence “…under this contract beyond [______]” and the third sentence “for performance under this contract beyond [______].” Will the CO insert the missing dates upon award?

A. Delete FAR Clause: 52.232-19.

95. This question refers to RFP pg. 56, paragraph M.5.1.1.5. Could clarification be provided in terms of what is expected from a Performance Based Monitoring plan? Further, as the Quality Assurance Surveillance Plan was not included in Attachment A, will the Quality Assurance Surveillance Plan be made available or, as asked in question 13, is the Quality Assurance Surveillance Plan the table listed on RFP pgs. 22-23?

A. QASP available on page 22 – 23.

96. This question refers to RFP pg. 50, paragraph Quality Assurance Plan (QAP). The final sentence of the paragraph states “…and the governments monitoring mechanism can be found in attachment A.” Attachment A appears to include only the Past Performance Contract Profile template. Will the “monitoring mechanism” be made available?

A. The monitoring mechanism is listed in the table titled “Training and Technical Outreach” on page 22-23.

97. This question refers to RFP page 56, paragraph M.5.1.2. There are two mentions of “attachment B” made in paragraphs two and three of this section. As there was not an Attachment B included in the RFP package, will this attachment be made available?

A. The required “past performance contract profile” is attachment A. This is a typo as there is no attachment B.

98. The duration of the Academic Criminal Justice Program (ACJI), which begins on 7 Nov 11, is 15 class days. The duration of the ACJI Program beginning 21 Nov 11 is 10 class days, and duration of the ACJI Program for 24 Sep 12 is 20 course days. Does the government desire that three ACJI Program courses be developed, one with a duration of 15 days, one with 20 class days, and another with a duration of 10 days? If not, please clarify your instructions/schedule.

A. All Academic Criminal Justice Programs will be 15 days.

99. The same type of variation in course length occurs in with the Model Law Workshops scheduled for 5 Dec 11 and 28 May 12. Does the government desire that two Model Law Workshop courses be developed, one lasting 5 days, and another lasting 15 days? If not, please clarify your instructions/schedule.

A. All Model Law Workshops will be 5 days.

100. We note in the RFP that Forums will lead into ACJI Programs but with 15 less participants. The schedule reflects that in all but one instance. The Cyber Crime Forum ends on 3 Feb 12 but the following ACJI doesn’t start until 13 Feb.12, leaving a gap of a week. If this is not intentional, what are the correct dates?

A. All dates on the schedule are tentative.

101. There are back to back ACJI courses in the spring that appear to overlap. One ends on 4 May 12 and the next is slated to begin on 30 April 12, a week earlier. If this is unintentional, what are the correct dates?

A. All dates on the schedule are tentative.

102. Similarly, there are back to back ACJI courses scheduled both in the summer and fall of 2012 that appear to overlap. In the first instance, one course ends on 27 July 12 and the next is scheduled to begin earlier on 23 July 12. In the second, one ends on 5 Oct 12 and the other is slated to begin earlier on 24 Sept. 12? If this is unintentional, what are the correct dates?

A. All dates on the schedule are tentative.

103. Page 16-17, Para C.2.9, states that the government will not pay for academic contractor instructors to travel home and return to Roswell, NM between Academic Criminal justice Instruction (ACJI) courses. ACJI course are to be of fifteen class days in duration (nineteen calendar days) and the sample schedule contained on page 10 consistently shows the ACJI courses to be delivered “back to back,” thereby lengthening the total duration of the instruction to forty days. By denying reimbursement to academic contractor instructors for travel home between teaching duties, the government may be inadvertently confining the pool of instructors to those individuals living in the immediate vicinity of Roswell, NM. Since the number of qualified instructors in the immediate vicinity of Roswell, NM is relatively small, the number of quality personnel available to support this program may be limited. Will the government consider relaxing this policy somewhat to permit periodic return home travel by academic contractor instructors? Instituting such a change may actually result in a cost saving since the instructors would not incur the combined accommodation and per diem costs while they are at home.

A. Instructors may travel home when courses are separated by several or more weeks.

104. Page 18, Para C.2.12, states that a production room will be available for the training contactor to provide hand-outs and additional material as needed during the courses. Is the contractor expected to furnish the equipment to be used in the production room to produce the materials, or will the government provide that equipment? If the latter, what equipment will be provided?

A. Equipment in the production room will be provided.

105. What is the maximum number of languages that can be expected to be used during any one class/forum?

A. Three to four.

106. Previously, the government provided Administrative Escort(s) fluent in the delegate’s language to assist the delegates during non-class hours. If this will be the case for the upcoming year, will this service will be provided separately by the logistic support contractor or is this offeror expected to provide that service?

A. Interpreters are expected to assist the delegates during non-class hours.

107. Page 18, Para 2.13 Plan of Operations states that “ . . .the contractor shall specify how they will respond to and accomplish all service calls.” Can the government please provide a few examples of “service calls” for the training provider, as opposed to logistics or facilities management providers?

A. Service calls will be handled by facilities maintenance provider.

108. Page 21, paragraph C.4, “Quality Assurance Standards” states that “The contractor shall submit a Quality Assurance Plan (QAP) to measure their activities and outputs.” Page 11, paragraph 3.2.1, Organization of Volume provides instructions for the composition and organization of the Technical Volume I. The existence of the QAP is not contained in the discussion of the organization of the Technical Volume, and does not address the existence of a QAP. Does the Government desire that a QAP be submitted as a part of the proposal, or will that document be required after contract award?

A. QAP shall be under Volume I: Technical Proposal, Part 1.3 – Performance Based Monitoring, pg 46.

109. Page 42, Para K.2. Will the government kindly provide the NAICS code and size standard for this acquisition?

A. NAICS: 611430

110. Page 46, Para L.5. Please specify the number of copies (original and copies and/or CDs) of both the Technical and Pricing proposal that are required for submittal.

A. Please send Electronic Copies.

111. Page 47, Para L.9 contains the organizing schema for Volume I, Technical Proposal. The paragraph numbering scheme for the section on Sustainability is listed as Part 1.2. Did the government intend to use Part 1.4 for this requirement?

A. Correction - 1.4 Sustainability

112. Page 49, Para. L.9, The Table of Contents paragraph states, “The use of tables and dividers is encouraged. No content within these pages will be considered for evaluation.” Did the government intend to encourage the use of tabs and dividers vice tables and dividers?

A. Correction – Tabs.

113. Page 50, Para L.11, states that the Quality Assurance Surveillance plan can be found at Attachment A. Attachment A contains for format for submittal of Past Performance Contracts. Please clarify.

A. QASP available on page 22 – 23.

114. The Pricing Matrix identifies the CLINs for the base year based on the schedule provided in the RFP. Should the contractor provide pricing for option years one and two?

A. Yes, offeror shall provide pricing for the option years.