Single Source_Redacted.pdf

Solicitation Number: 12405B24Q0481 Page 1 of 3

DETERMINATION TO SOLICIT FROM A SINGLE SOURCE

Pursuant to Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i), for purchases not exceeding the Simplified Acquisition Threshold (SAT) Contracting Officers may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).

1. Agency and Contracting Activity.

U.S. Department of Agriculture Agricultural Research Service

2. Name and Address of Single Source.

Shimadzu Scientific Instruments, Inc.

7102 Riverwood Drive Columbia, MD 21046-1245

3. Description of Supplies/Services and Estimated Cost.

Preventative maintenance services on two (2) Shimadzu scientific instruments and the associated autosamplers and injectors required for those instruments. Work includes complete system alignment, cleaning/lubrication of mechanical assemblies, calibration tests, and validation tests; use of Shimadzu Instruments parts only; all parts, labor, and travel;

software and firmware updates; unlimited remote diagnostic support and phone support for the items below.

Shimadzu GC-2030AF Shimadzu AOC-20S for GC-2030 Shimadzu AOC-20i for GC-2030 Shimadzu GCMS-QP2020 NX EI only, 115V Shimadzu AOC-20s Universal Shimadzu AOC-20i Plus for GC and GCMS

The anticipated award will be for a 12-month base year and include four (4) 12-month option periods. The total aggregate over the life of the purchase order is estimated at $70,950.

4. Description of Circumstances, including why only one source is reasonably available. In accordance with FAR 13.106-1(b)(1)(i) only one source is reasonable available since the proposed Contractor is the manufacturer of the instrument and can maintain consistent calibration and instrument performance performed by Shimadzu technicians using only original manufacturer parts and consumables. The proposed Contractor is the sole

Solicitation Number: 12405B24Q0481 Page 2 of 3 manufacturer and does not have resellers. Other Contractors in the industry do not have compatible parts.

5. Determination of Fair and Reasonable Price.

Previous pricing for this service was determined fair and reasonable. Additionally, the Government will complete price analysis on pricing received from the proposed Contractor.

No award will be made unless pricing has been determined fair and reasonable.

6. Description of Market Research.

Market research consisted of communications with industry professionals and internet searches. Additionally, a Special Notice was publicly posted to the System for Award Management (www.sam.gov) on August 8, 2024, seeking sources that could provide the required service. Sources that believed they could successfully perform the work required were to provide their company name and point of contact information, UEI number, small business size/certification, and a brief explanation of recent and relevant work; responses were due on August 16, 2024.

One (1) response was received from However, the response is generic and does not provide adequate information of its capabilities, nor does it meet the minimum requirements stated in the notice.

As a result, the proposed Contractor remains the only reasonable source to successfully complete the work required.

SIGNATURES

Technical Certification. Supporting data that is the responsibility of technical or requirements personnel and which form the basis for this justification are accurate and complete to the best of my knowledge.

Research Chemist

Solicitation Number: 12405B24Q0481 Page 3 of 3

Acquisition Certification. The information contained in this justification is accurate and complete to the best of my knowledge and belief and in accordance with Federal Acquisition Regulation 13.106-1(b)(1), I hereby determine the circumstances described above deem only one source, or limited sources, reasonably available and competition is precluded for the reasons indicated in this document.

Amanda Somerville Victor H. McCoy Contract Specialist Contracting Officer/Section Head