Single Source Justification-SDVOSB.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 2 Revision: 04 Effective Date: 11/15/2024

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C263-25-AP-2940

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23), 2501 W

22nd Street, Sioux Falls, SD 57105

2. Nature and/or Description of the Action Being Approved: This is a procurement to insulate the entryway to the Nebraska-Western Iowa VA Health Care System Omaha Medical Center to control the temperature in the entryway. Currently the temperature can fluctuate between over 100 degrees to below 0 degrees causing safety issues by causing stress on the sprinkler system, electrically system and other items in the entryway causing a safety issue go through the entryway. Funding is available on 2237 636-25-4-5058-0228.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This is a procurement to insulate the entryway to the Nebraska-Western Iowa VA Health Care System Omaha Medical Center for a period of performance of

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

( X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): BEAR LLC is the only SDVOSB company that provided this type of service.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies:

A sole source notice under VAAR 819.7008 Sole source awards to verified service-disabled veteran-owned small businesses was posted on

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost will be considered fair and reasonable by analyzing the final contract price against the Independent Government Cost Estimate and in comparison to similar contracts published to the Federal Procurement Data System.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market

Research Was Not Conducted:

a. A search of the SBA Dynamic Small Business Search Database for SDVOSB Certified Companies using NAICS Code 238290 and Foam found Two companies (Time on Target LLC which installs and maintains boilers and Building Envelope Assessment & Repair, LLC (BEAR LLC) which does insulation services for businesses). Building Envelope Assessment & Repair, LLC does not provided these type of insulation services. BEAR LLC was contacted and does provide this service.

b. A search of the SBA Dynamic Small Business Search Database for VOSB Certified Companies using NAICS Code 238290 and Foam found One company (Noble Eagle Services LLC which does insulation services for businesses). Noble Eagle Services LLC was contacted and cannot do these services in an urgent basis.

c. A search of the SBA Dynamic Small Business Search Database for small business companies using NAICS Code 238290 and Foam in the State of Iowa and Nebraska found One company (Stucki

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 2 Revision: 04 Effective Date: 11/15/2024

Solutions, Inc). Examining their website found that it was not active. Further internet search for this company did not find any information. It appears that this company is no longer in business.

d. A search of the internet for foam insulation companies in the Omaha/Council Bluff area found twenty-two companies. One of those companies was the Omaha Foam Spray Company. When contacted the Omaha Foam Spray Company is a small business and is capable of doing the work in an expediated basis.

e. A Sole Source Notices 36C26325Q1048 under VAAR 819.7008 Sole source awards to verified service-disabled veteran-owned small businesses was posted on 09/02/2025. At the close of the posting period on 09/05/2025, we received zero responses.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: A Sole Source Notices 36C26325Q1048 under VAAR 819.7008 Sole source awards to verified service-disabled veteran-owned small businesses was posted on 09/02/2025. At the close of the posting period on 09/05/2025, we received zero responses.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: None

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

(This signature is the requestor’s supervisor, fund control point official, chief of service, someone with responsibility and accountability)

Date

NWI

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

John Milroy Date Contracting Officer

NCO 23

GRIFFIN

WALSH

Digitally signed by GRIFFIN

WALSH

Date: 202 .0 . 0 :28:13 -06'00'

JOHN

MILROY

Digitally signed by

JOHN MILROY

Date: 2025.09.08 07:21:41 -05'00'