Single Source Justification RS Means Online Subscription Redacted.pdf

Single Source Justification (Simplified Acquisition)

CONTROLLED UNCLASSIFIED INFORMATIONCONTROLLED UNCLASSIFIED INFORMATION

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Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 502d Contracting Squadron / JBKAA

Project/Program Name: RSMeans Online Complete Subscription with Full RSMeans Library

Purchase Request / Local ID Number: F2M3CC4116A001

Estimated Contract Cost (including Options): $133,276.14

Section B: Description of the Supplies/Services Required

This is a sole source requirement for the purchase of the RSMeans Online Complete Subscription with Full RSMeans Library for the 802d Civil Engineering Group (802 CEG) at Joint Base San Antonio (JBSA). The RS Means Online Complete subscription is a web-based database consisting of current construction cost estimates and includes Full Library access to data for Building Construction Costs, Commercial Renovation, Concrete and Masonry, Electrical Costs, Green Building, Heavy Construction, Interior, Mechanical Costs, Plumbing, Site Work and Landscape, Facilities Construction, Facilities Maintenance & Repair, Facilities General Maintenance, and Facilities Preventative Maintenance (with editable PM schedules). The 802 CEG has approximately 140 employees consisting of engineers and project managers that require frequent access and are currently trained in utilizing the software; therefore, a 10 concurrent user license that supports up to 100 users at a time is required. This purchase is for a 1-year subscription to replace the current subscription for Contract Number FA301623P0145 that is expiring Sept 2024.

Section C: Justification for Soliciting from a Single Source or Brand Name

As indicated, this requirement is a follow-on subscription required for the 802 CEG to seamlessly continue to execute cost estimates for projects worth approximately $320 Million across Joint Base San Antonio. The initial cost estimation tool (e4Clicks) utilized by 802 CEG personnel was removed in the year 2021 from 802 CEG systems since its latest version was not approved for use on the Department of Defense (DoD) network. Since the removal of e4Clicks, RSMeans was procured as a replacement. RSMeans is a cloud-based solution allowing multiple users at one time to create and share estimates across the JBSA installation and 802 CEG offices. Since RSMeans provides a cloud-based solution, the subscription does not require software installation to personal equipment and does not require updates across the DoD network or individual DoD user workstations that could potentially require removal from the network.

RSMeans has also been approved by the 502D Communications Squadron for usage and meets the definition of a cloud-based solution. Lastly, acquiring the RSMeans Online Complete Subscription will eliminate downtime as a result of re-training approximately 140 802 CEG employees on a new construction cost estimate tool and mitigate the provision of additional training costs to the Air Force.

Section D: Efforts to Obtain Competition

For this specific requirement, competition does not exist. A Notice of Intent (Special Notice) was posted to the Government Point of Entry (GPE), SAM.gov, on 11 July 2024 specifying the Government's intent to award a sole source purchase to RSMeans Company, LLC for the RSMeans Online Complete Software. No responses, to include alternatives or capabilities, were received as a result of the notice. Furthermore, RSMeans, acquired by Gordian in 2014, confirmed by written letter that RSMeans is the only entity that distributes the RSMeans Online Complete within the commercial market and does not have authorized resellers. RSMeans cost information is copyrighted information and is solely owned by RSMeans Company LLC. A GSA Schedule exists only for print publications only. The 802 CEG has also conducted research for alternative construction cost estimation tools available in the commercial market; however, it was determined that many applications (including e4Clicks Solutions) require initial installation and periodically require

Single Source Justification (Simplified Acquisition)

CONTROLLED UNCLASSIFIED INFORMATIONCONTROLLED UNCLASSIFIED INFORMATION

April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 2 of 2April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 2 of 2 database updates over the Air Force network and individual workstations. Any new construction estimating tool that is not a cloud-based solution pose vulnerability concerns for the Air Force and DoD network and also requires an extensive approval process before access can be made available the end-user.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

It is the intent of the Government to maximize competition; however, due to the rationale provided herein, the Government intends to solicit and award to R.S. Means Company LLC (Cage Code: 5L556) for the procurement of the RSMeans Online Complete Subscription with Full RSMeans Library. The Government continues to monitor the market for future acquisitions to determine the availability of alternate, cloud-based solutions for construction cost estimating tools without negatively affecting or limiting the mission of the 802 CEG at Join Base San Antonio.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

26-Jul-2024

Typed Name and Rank/Grade of Contracting Officer

Norena Phillips, GS-13, Signature of Contracting Officer

PHILLIPS.NORENA.M.15411

47159

Digitally signed by

PHILLIPS.NORENA.M.1541147159

Date: 2024.07.26 07:51:04 -05'00'

ACTING FLIGHT CHIEF

LAUREN R MACIAS