Single Source Justification - Redacted.pdf

Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 6 Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Contracting Activity: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 16, in support of Department of Veterans Affairs, VISN 16, G.V. “Sonny” Montgomery VA Medical Center, Facilities Management Service, 1500 E.

Woodrow Wilson Drive, Jackson, MS 39216

1. Nature and/or Description of the Action Being Approved:

Medical Gas Repairs and System Upgrades at the G.V. “Sonny” Montgomery VA Medical Cente installation of a new dental vacuum system, alarm warranty/documentation. The action This sole source justification supports SDVOSB sole source procurement under Veterans First, not to are included.

2. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Department of Veterans Affairs requires emergency medical gas repairs and system d the lack of facility vacuum redundancy. The scope of work includes installation of a new Tech-West VPD15T2 dental vacuum system, conversion of electrical power from three-phase to single-phase, and completion of third-party verification to ensure compliance alarm, installing an additional master alarm panel, retrofitting specified area alarms, and oss K-and designated rooms, install gas-specific demand checks, pressure switches, and a mainline gauge, and replace the dew-point sensor for the medical air system. Repairs to the vacuum system will include installation of new pumps and correction of high-repairs, including venting, storage rack installation, and louver adjustments, as well as outlet repairs involving hoses and latch valves. A digital report detailing all work provide a one- -certified technicians. The estimated value of this Firm- -Price

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 6

Effective Date: 12/15/2025

2026, through May 22, 2026.

Urgency and Operational Impact:

This requirement is urgent and operationally critical. The dental vacuum system is currently failing, which will result in the complete shutdown of all dental operations if ailure of another vacuum system would necessitate patient evacuation and disrupt essential clinical services. These repairs are essential to maintain compliance with Joint Commission standards, which are mandatory for VA healthcare accreditation and directly tied to patient safety and continuity of care. Failure to act immediately poses a significant risk to life-safety operations and could lead to accreditation deficiencies, patient care delays, and potential evacuation scenarios. Delays inherent in full and open competition

3. Statutory Authority Permitting Other than Full and Open Competition:

§ a 5 38 U.S. Code § 8127 , RFO 6.103- . COs may use the non-in or - up to $5,000,000.

Check the specific VAAR clause used

X 7008 Sole source awards to a certified service- -owned small

7009 Sole source awards to a certified veteran-

FAR 6.3025 allows other-than-full-and- -source awards, including Veterans First/SDVOSB authority. VAAR 819.7008 sets specific conditions clarifies that the CO’s use of this authority is discretionary and does not require a finding that only one SDVOSB can

- -source awards to verified SDVOSBs up to $5,000,000. The authority does not require a determination and is listed in SBA’s Small Business Search D , satisfying Veterans First priority compliance under VAAR 819.7008 and VAAR 819.7003 requirements.

4. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 3 of 6

Effective Date: 12/15/2025 operations and could trigger patient evacuation if further vacuum failures occur. The requirement NFPA 99 and Joint Commission standards—customary commercial practices in the medical gas market.

itten 6.3025

Urgent Clinical/Operational Need:

vacuum necessitates immediate action to avert care shutdown and evacuation. This aligns of CPARS confirms that . has a history of satisfactory performance on similar requirements.

yielded no warnings or adverse findings. These factors collectively demonstrate that standards.

/VA

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

Comprehensive market research was conducted in accordance with FAR Part 10, VAAR Part 810, and VHAPG guidance. Searches were performed in the Electronic Contract

SBA’s Dynamic S

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 4 of 6

Effective Date: 12/15/2025

- lity requirements. . currently provides similar services at the Jackson, MS VA Medical and a sole-

6. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

historical pricing for similar VA requirements and current commercial market data. The ting documentation to -source award

7. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

installation.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Customary Commercial Practices:

Medical gas system repairs are customarily performed in the commercial marketplace under

-certified technicians, with third-party verification, one-year –72 hours for emergency

-hours work to acquisition policies.

documented in the contract using FAR clauses 52.222- -51.