Single Source Justification - FES Plymovent System (signed).pdf

Single Source Justification (Simplified Acquisition)

Section A: General Contract Information

Contracting Activity: 914th PK Purchase Request/ Identification Number:

F5J3CC3355AW01

Project/Program Name: Update and repair vehicle exhaust system in Bldg. 821.

Estimated Contract Cost (including Options):

$81,725.00

Section B: Description of the Supplies/Services Required

The 914th Fire Department has a Brand Name requirement for the following:

Plymovent Brand system magnetic grabber retrofit and upgrade for (7) Track & (3) VSR firefighting vehicles.

Replace/retrofit magnetic components to existing Plymovent pneumatic SBTA track bottom exhaust vehicles.

Equipment includes the following:

Seven (7) Magnetic grabber (with TP sized to 5 & 3” conical adapter as required).

Seven (7) Safety Disconnect with built-in handle.

Seven (7) Upper & Middle Hose.

Seven (7) High Temp Lower hoses (2 foot each).

Seven (7) Magnetic Grabbers with stainless steel elbow.

Stainless Steel Tail Pipe Conical Adapters as follows:

Two (2) 4-inch.

Three (3) 5-inch.

Two (2) custom-built diffusers.

Two (2) receiver boxes.

Ten (10) Dashboard transmitters

Three (3) Vertical Stack Rails for three crash rescue vehicles including adjustments of Rails to New Stack Positions, adjustments to all leg supports, leveling, and shorting and alignment/re-bolting to stack existing vehicle.

Replacement Parts Required:

One (1) Front V Catcher, 270' of rubber lip.

Two (2) Inlet dampers.

Six (6) Centering springs.

One (1) Track Support Replacement.

Three (3) Duct to flex hose to rail replacement.

Three (3) Heavy Duty Stack Pipe 6” Stackers.

Section C: Justification for Soliciting from a Single Source

The current Plymovent system installed in Building 821 is no longer operational and pnumatic parts cannot be obtained so they must be replaced with new, magnetic components. These components are designed to allow for Fire and Rescue vehicle exhaust to be evacuated from from the interior of a facility. They are mission critical and present significant risk to the health and welfare of building occupants if they fail. Component failure could lead to toxic exposure to exhaust and associated chemicals, presenting a need to ensure that any replacement component is fully compatible with the existing system. For this reason, it is required that Plymovent components be provided to ensure system compatibility and minimize potential risk of harm to individuals that could be caused by alternate components that may not be able to be fully and safely integrated into the system. Market research has found that the only authorized distributor of Plymovent equipment in the New York area is Air Cleaning Systems, Inc. The nearest additional company who provides Plymovent systems is over 400 miles away from the location that requires the work and does not service this area. For this reason, this requirement must be awarded as a sole source to Air Cleaning Systems, Inc.

Section D: Efforts to Obtain Competition

Initial conversations with industry identified one small business who can meet this requirement, Air Cleaning Systems. Inc. Confirmed that Air Cleaning Systems, Inc. is the Plymovent distributor for the New York region. Other companies who provide Plymovent products are available nation-wide, however these companies service specific regions and are not available to provide the required work in the New York/Niagara Falls area. Only Air Cleaning Systems, Inc. was identified as a potential company who can provide the necessary products and installation.

Section E: Steps to Preclude Future Single Source Awards

In the future, the vehicle exhaust system will continue to be evaluated to determine if a new system should replace the existing, opening the possibility for future competition. Additionally, any additional component requirements for this system will be evaluated along with changes in the market to determine if any safe alternatives to this sole source requirement exist.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

04-Apr-2024

Typed Name and Rank/Grade of Contracting Officer

Matthew Crum, GS-12/1102

Signature of Contracting Officer

Page of Section A: General Contract Information Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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