SINGLE SOURCE JUSTIFICATION.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C247-21-AP-1306 / VA-21-00029951

1. Contracting Activity: Department of Veterans Affairs, VISN 07, Ralph H. Johnson VA Medical Center

2237: 534-21-4-2715-0223

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Vendor shall provide full annual preventive maintenance service on the Outset Medical equipment listed below when requested by the Ralph H. Johnson VA Medical Center Healthcare Technology Management Service (RHJVAMC HTM). Phone support for VA Biomedical Engineering will also be provided under contract period specified below. One preventive maintenance visit per twelve (12) month term for each unit will be provided during the term of this agreement. The initial preventive maintenance will be coordinated at the hospital site. The unit requiring a PM under the terms of this agreement will be scheduled to be completed on the same visit. The PM includes functional check of the entire unit in conjunction with accessories, a full diagnostic check, and required maintenance procedures in accordance with the equipment’s service manual. Vendor shall also provide corrective maintenance services for the specified equipment, including availability of tech support via phone.

Estimated Amount:

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

SDV Office Systems, LLC is the sole source for any government Outset Medical procurements. Outset Medical is the manufacturer of the Tablo HemoDialysis and does not use any other third-party vendor other than SDV Office Systems which is the only authorized vendor to perform the requested maintenance and repairs for the equipment currently in use at the facility.

4. Description of market research conducted and results or statement why it was not conducted:

Market research conducted as required for all procurements. Searches of government sites GSA Advantage, VIP, FPDS, DSBS and internet searches provided multiple vendors that may be capable of supporting this effort. However, only one is authorized to perform the necessary services needed.

Additionally, FPDS results indicate that SDV Office Systems is the only vendor capable of supporting this requirement. This search returned 12 results which indicated that the most recent awards in the past year were to SDV Office Systems. Outset Medical provided a letter indicating that SDV Office Systems is their sole authorized partner for government procurements.

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Darius Crane Date Contracting Officer