Single Source Justication CNC repairs.pdf
PDF 216 KB Posted
- Attached to
- Repair services to HAAS brand CNC Lathe Machines
- Solicitation number
- W912JC26Q2715
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Sole Source Justification Memorandum
This is a Sole Source Justification memorandum from the National Guard Bureau's U.S. Property and Fiscal Officer for Kansas, dated 07 August 2026. The document justifies awarding a firm-fixed-price purchase order to Philips Corporation, Federal Division for certified maintenance and repair services of Haas CNC equipment. The specific equipment includes one Haas model TL-1 CNC lathe (Serial Number 3118518) and four Haas model TM-1P CNC mills (Serial Numbers 1173004, 1173097, 1173081, 1173005) assigned to the Regional Training Site - Maintenance (RTI-M).
The justification for sole sourcing is based on three primary factors: proprietary software, diagnostics, system keys, and firmware calibrations restricted to Haas Automation's factory-certified technicians; proprietary parts supply restrictions limiting access to critical internal components to certified dealers only; and specialized technical expertise required exclusively through certified Haas technician training. Market research determined that Haas Automation assigns services work to regional offices, with Philips Corporation, Federal Division designated as the sole authorized vendor for federal government services. Philips is registered as a small business (CAGE: 3MPQ0) and GSA vendor. The memorandum notes that attempts to identify additional certified Haas service dealers have been unsuccessful. Price will be evaluated against historical pricing for similar services and the manufacturer's published commercial price list. The requirement will be posted on SAM.gov as an intent to sole source in compliance with FAR 5.201. Point of contact is SSG James Sparkes.
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| File | Type | Posted |
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| RTSM CNC Repairs PWS.pdf |
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NATIONAL GUARD BUREAU
U.S. PROPERTY AND FISCAL OFFICER FOR KANSAS
2737 SOUTH KANSAS AVENUE
TOPEKA, KANSAS 66611-1170
REPLY TO
ATTENTION OF
NGKS-PFZ-PC 07 Aug 2026
MEMORANDUM FOR RECORD
SUBJECT: Sole Source Justification for HAAS CNC Lathe & Mill repair (Below SAT)
1. Requiring Activity: Regional Training Site - Maintenance (RTI-M)
2. Description of Action: Award of a firm-fixed-price purchase order for certified maintenance and repair of 1ea commercial Haas model TL-1 CNC lathe Serial Number 3118518 and 4ea commercial Haas model TM-1P CNC mills Serial numbers 1173004, 1173097, 1173081, 1173005.
3. Authority Cited: RFO FAR 12.102(a) – Only one source reasonably available.
4. Rationale for Single Source:
• Proprietary Software & Diagnostics: The Haas Automation require proprietary diagnostic software, system keys, and firmware calibrations that are restricted intellectual property of Haas Automation. Only factory-certified Haas Automation technicians possess the licensing required to access the machine's operating system to perform safe repairs on critical components (e.g., motors, inverters).
• Proprietary Parts Supply: Haas Automation restricts the sale of critical internal replacement parts to certified dealers. Non-certified third parties cannot source genuine parts, which increases the performance risk to an unacceptable level and voids the safety certifications of the lifting equipment.
• Safety & Technical Expertise: The proprietary nature of these specific machines requires specialized, advanced technician training provided exclusively by certified Haas Automation technicians .
5. Market Research: Due to the propitiatory elements of this requirement open market solicitation is unlikely to result in qualified vendor capable of performing this requirement.. The manufacturer (HAAS CNC Lathe & Mill repair) assigns Services work to affiliate companies or regional offices. The company assigned to us is Philips Corporation, Federal Division. Small business participation is limited to a single Haas authorized vendor assigned to serve the Federal Government. Philips Corporation, Federal Division is a registered Small Business (CAGE: 3MPQ0), and a GSA Vendor.
Attempts have been made through communications with Haas representatives to provide additional options for certified Haas services dealers, but so far Haas has not agreed to assist in this manner. The contract specialist on this requirement has been in contact with other national guard states also with Haas equipment that are experiencing similar barriers to competition.
To comply with posting requirements found in FAR 5.201, this requirement will be posted on SAM.gov. This will be posted as an intent to sole source. Soliciting quotes from the other small business in the authorized dealer network is unlikely to yield better results due to locality, available qualified technicians (specifically trained on legacy machines) and the assigned regional authority granted by Haas Automation technicians for operations.
6. Determination of Fair and Reasonable Price: Price will be evaluated against historical pricing for similar HAAS CNC Lathe & Mill repair services and the manufacturer's published commercial price list to ensure the government receives a fair and reasonable price.
7. POC for this memorandum is SSG James Sparkes and can be reached at james.d.sparkes.mil@army.mil or 785-646-0853 .
Respectfully, Vernon L. Verschelden Supervisory Contract Specialist U.S. Property & Fiscal Office for Kansas 2737 S. Kansas Ave Topeka, KS 66611-1170 Office Phone: 785.646.0852 mailto:james.d.sparkes.mil@army.mil
| 2026-08-07T12:20:02-0500 | |
| VERSCHELDEN.VERNON.LEROY.1150775724 |
File details come from the government source that posted it. Updated .