Single Source J and A ARFF P 19 Lease KO Signed.pdf

Single Source Justification (Simplified Acquisition)

CONTROLLED UNCLASSIFIED INFORMATION

April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 3April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 3

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 27 SOCONS/PKA

Project/Program Name: ARFF P-19 1,500 Lease

Purchase Request / Local ID Number:

Estimated Contract Cost (including Options): $83,000.00

Section B: Description of the Supplies/Services Required

NSN: 4210-01-681-2089 - One (1) ARFF P-19 1,500 crash vehicle lease

PoP: 1 March to 31 December 2025 (9 months // 305 days) - Initial lease period of 3 months required with optional 6 months to meet 9 months of total use. Follow on sustainment costs are predicated on successful repair and return-to-service of 27 SOCES/ CEF's ARFF fleet (5 of 7 are out-of-service with lengthy repairs required).

Section C: Justification for Soliciting from a Single Source or Brand Name

FAR 6.302-2(a)(2) - The Cannon AFB Fire Department is currently facing a critical shortage of operational crash trucks, resulting in a significant imbalance in their fire response capabilities. This shortage poses a substantial risk to the safety of the personnel and assets.

Currently, 5 out of 7 crash trucks are in maintenance, leaving only 2 operational vehicles to respond to emergencies across two locations - Cannon AFB and MAFR. A loaner vehicle from Goodfellow AFB is being utilized, but this temporary solution is insufficient to meet CEF's response needs. Moreover, the loaner ARFF will be returned to Goodfellow AFB Fire Department by the end of February. The loaner vehicle does not provide the same level of capability and reliability as a fully functional fleet.

The required firefighting gallonage required is dependent on the largest assigned aircraft (i.e., C-130) or the largest transient aircraft with a specific number of landings and take-offs in a year period. Though it does not meet the threshold for gallonage requirements the Boeing 767 is a regular rotator aircraft that requires a minimum of 3 ARFF trucks responding per Federal Aviation Administration's (FAA) Circular AC150/5220-4B_AAS 100. The C-130, and variants, require a minimum 1st-strike agent of 3,740-gallons. Cannon FES can achieve this gallonage total with a combination of the following vehicles.

Crash-3 -- 500-gallons (out-of-service)

Crash-5 -- 1,500-gallons (out-of-service)

Crash-7 -- 3,300-gallons (out-of-service)

Crash-8 -- 1,500-gallons

Crash-9 -- 1,500-gallons

Crash-11 -- 3,000-gallons (out-of-service)

Crash-12 -- 1,500-gallons (out-of-service)

The remaining in-service vehicles are distributed to FES mission as: CAFB - Cr-7 + Loaned P-19 (sub for Cr-12) for a total of 4,800-gals available; MAFR - Cr-8 & Cr-9 for a total of 3,000-gals avail. Without the presently loaned P-19 from Goodfellow AFB, CAFB would meet gallonage requirements with Cr-7 but does not meet number of ARFF vehicles required on scene. Gallonage at MAFR is at a reduced level of service but within agency accepted risk tolerance. Additional vehicle outages will cripple FES'

April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 2 of 3April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 2 of 3 ability to deliver airfield/aircraft services to CAFB and MAFR presenting the 27 SOW with the extremely high potential for loss of life or loss of government assets/property. Additionally, Cr-7 also went out of service recently, now significantly reducing our gallonage and number of vehicles required for landing.

The triangle effect of risk, mission, and resources should be in-balance to have less risk. The reduction in the fire response capabilities has significant implications for our mission and risk posture. Our mission remains unchanged, as the 27 SOW must continue to fly and train at current levels. However, our decreased resources have resulted in an increased risk to our personnel and assets. The triangle of risk, mission, and resources is out of balance, with:

• Resources decreased due to maintenance needs

• Mission unchanged

• Risk increased

Section D: Efforts to Obtain Competition

Committee for Purchase From People Who Are Blind or Severely Disabled:

- Committee for Purchase From People Who Are Blind or Severely Disabled rendered zero results ARFF truck

Excess from other agencies:

- Typically, the USAF maintains "command spare" ARFF vehicles that fall under the ARFF fleets' Allowance Source Code 034.

AFCEC manages use and distribution of the 034 assets; however, the FES Operations Program Manager advised CAFB that no 034 assets are available 27 SOCES FES to use. Moreover, Mr. Hearn (Operations Program Manager, DAF Fire & Emergency Services) stated that, "We have become more stringent on using our 034 Contingency Assets for backfill purposes as it hinders “real-world” priority missions. We have 5 assets and VSCOS and our office have agreed that these vehicles are in standby for those priority missions versus backfill. VSCOS and our office also agree that the best COA is utilization of rent/lease options to alleviate sourcing these vital assets so they can remain available for active crises."

- Review of available vendors listed in MAS-Transportation and Logistics Services/Motor Vehicles (non-Combat), Category-532120 Leased Heavy Duty Vehicles Leasing of heavy duty vehicles including Fire Trucks. NO VENDORS capable of fulfilling TRK FIRE CRS RESCUE P-19 lease.

GSA eLibrary Listed Contractors (7):

- ACTIVE DEPLOYMENT SYSTEMS, LLC

-- "fire" and "NAICS" search yielded: Mobile Kitchen Unit, Dining Facility-300 PAX, no ARFF truck lease options

- GLOBAL ENTERPRISE, INC

-- "fire" and "NAICS" search yielded: Service Life Extension for various fire truck types/styles, no ARFF truck lease options

- MOBILE MEDICAL INTERNATIONAL CORPORATION

-- "fire" search yielded: 2330 Trailers (medical supply specialty), no ARFF truck lease options

- MPX SALES & SERVICE LLC

-- "fire" and "NAICS" search yielded: mobile CT & MR scanning services, no ARFF truck lease options

- SALVADORINI CONSULTING LLC

-- "fire" and "NAICS" search yielded: Audible alarms/smoke detectors/detection systems, fire extinguishers, no ARFF truck lease

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- STERIS CORPORATION

-- "fire" and "NAICS" search yielded: Mobile central sterile services department facility unit (trailer), no ARFF truck lease options

- TOP NOTCH SECURITY INC.

-- "fire" and "NAICS" search yielded: security/guard services, security monitoring services, no ARFF truck lease options

Two companies where contracted: Fire Truck Unlimited and Company Two Fire. Fire Trucks Unlimited stated that they could not fill the request. Company Two Fire provided a quote of $83,000.00.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

Cannon AFB will conduct Market Research to supplement current findings for future requirements and to support any changes or development of the base in terms of ARFF apparatus leasing.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

31-Jan-2025

Typed Name and Rank/Grade of Contracting Officer

Arti P Smeddal, GS-11, Contracting Officer

Signature of Contracting Officer

April 2021 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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