STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 1 of 2 60A-1.010, F.A.C.

AGENCY: DEPARTMENT OF TRANSPORTATION

TITLE: 2018 VAC Service Tank Replacement Short description of the commodity or service desired: 2018 Vac Service debris tank replacement and repair of vacuum relief system

CONTACT

Name: Ricardo Montalvo Address: 1773 NE 205th ST N. Miami Beach FL 33179 Telephone: 305-640-7121 Email: ricardo.montalvo@dot.state.fl.us

Internal tracking number, if any: N/A

Date posted: Last day for receipt of information:

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(3)(c), Florida Statutes and will remain posted for a period of at least 7 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

Replace and install new debris tank for 2018 vactor and repair of vacuum relief system.

Quantity or Term (as appropriate): One time purchase.

Requestor (division, bureau, office, individual, as appropriate): North Dade Autoshop

Performance and/or Design Requirements (intended use, function or application, compatibility etc. requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate): Please see attached specs.

Intended source (vendor, contractor): Sole Source - Vac-con/Southern Sewer Equipment Sales

Estimated Dollar Amount: $92,155.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

The North Dade maintenance section is requesting approval for the replacement and installation of a debris tank and repair of the vacuum relief system on a 2018 Vac-Con Vactor truck at a total cost of $92,155.00. During a recent inspection conducted by Vac-Con, several areas on the top portion of the debris tank were found to have steel thickness measurements below 3.5 mm. Per manufacturer guidance, once the tank wall thickness falls below this threshold the structural integrity of the tank is considered compromised and the tank should be reinforced or replaced to ensure safe operation. The inspection also determined the vacuum relief valves on the unit are seized and no longer allow the system to properly relieve vacuum pressure, creating both an operational and safety concern.

This Vactor truck is essential to North Dade’s daily maintenance operations and is routinely used to remove sediment and debris from drainage structures along the state roadway system. The unit plays a critical role in maintaining drainage capacity in flood-prone and low-lying areas, including Miami Beach, where keeping stormwater systems clear is vital to preventing roadway flooding during heavy rain events. Without a fully operational Vactor unit, the department’s ability to maintain drainage infrastructure and respond to restricted drains would be significantly impacted.

The replacement and repair must be performed by Vac-Con/Southern Sewer, as they are the sole authorized dealer for Vac- Con equipment sales, parts, and service within the State of Florida, excluding the panhandle region. Utilizing the authorized dealer ensures the use of manufacturer-approved components and service procedures necessary to restore the equipment to safe and reliable operating condition and extend the service life of the unit.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

FDOT DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

375-040-53

PROCUREMENT

03/19

PUR 7776 (rev.10/14) Page 2 of 2 60A-1.010, F.A.C.

Approved By: (names & titles, as appropriate to Post on Vendor Bid System (VBS), e.g., requestor, requestor management, information systems, budget, purchasing):

Authorized Signature Title

Central Office Legal Review:

Authorized Signature Title

Legal review by the Office of General Counsel is required prior to posting. Please coordinate with District Legal Counsel prior to submission to the Office of General Counsel, MS-58.

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57 (3) F.S.