Single Source - Dispatch Services - fully signed - redacted.pdf

Template for Single Source or Brand Name Justification under SAT, March 2019

Single Source/Brand Name Justification United States Department of Agriculture

FAR 13.106-1(b)(1) – Simplified Acquisitions

1. Identification of the agency and the contracting office.

Wyoming Department of Transportation (WYDOT), 5300 Bishop Blvd.; Cheyenne, WY 82009, and

USDA Forest Service, Region 2 Law Enforcement and Investigations (LEI) 1617 Cole Blvd, Bldg. 17; Lakewood, CO 80401.

Agency point of contact:

Cinthia Saenz – Investigative Analyst Office - (303)-275-5394 Cell – (720)-660-0311

2. Description of supply or service required to meet the agency’s needs.

The LEI Program for the safety and communication needs of its officers, emergency personnel, and the general public requires statewide Dispatch Services in the State of Wyoming that are provided through the State of Wyoming Department of Transportation.

The services are provided through the State Agency Law Enforcement Communications System (SALECS), which is the centralized communication center based in Cheyenne, WY. SALECS provides communication links between public and emergency services, and is for use by Wyoming sworn, non-sworn officers, and emergency personnel as well as USDA – Forest Service (FS) Protection officers throughout the state of Wyoming. SALECS is proprietary to the State of Wyoming and provides dispatch and communication services if an emergency should occur, and this service is not available through the Federal Government, as each State utilizes a different system.

The officers will utilize this service for communication, safety and other concerns while on duty.

SALECS system is the only system offered in the state of Wyoming, and the USDA – FS must be provided access to the system so all USDA – FS Protection Officers operating in the State of Wyoming on Federal Land can obtain current emergency related information where they may be required to provided assistance, and/or request assistance as needed for safety and jurisdiction reasons. The Services will include, but not limited to:

A. Providing 24 hour/7day a week communications link between public and emergency services using computer, phone and radio equipment;

B. Processing officer-initiated traffic stops and/or any other situations requiring law enforcement response;

C. Tracking location and status of officers to ensure officers receive necessary assistance and backup for officer safety;

D. Directing emergency response to LEI specific events and other emergency situations;

E. Sending medical assistance to the injured;

F. Documenting officer activities and event details;

G. Providing officer with information from computerized law enforcement files.

The estimate is based on the yearly cost of $7,200.00 for these yearly services.

3. The rationale or circumstances for limiting competition.

The State of Wyoming – Department of Transportation is found to be the only entity that is capable of providing the USDA – FS access to statewide Wyoming Dispatch Services. The State of Wyoming has an established system (SALECS) for dispatch services, and is the only system authorized in the State of Wyoming to provide these services. There is no other entity that can provide state-wide dispatch services other than the State of Wyoming through SALECS.

4. A description of the market research conducted and the results or a statement of the reason market research was not conducted.

There market research conducted and found that only the State of Wyoming could provide dispatch services to the State of Wyoming.

5. Estimated price, including all options, if applicable.

Estimate: $7,200.00 per year

6. Recommended source(s).

State of Wyoming – Department of Transportation is the only entity available that is cappable of providing these services in the State of Wyoming.

Notes and Guidance. Delete these Notes prior to finalizing document for signature

For acquisitions greater than the micro-purchase threshold but less than the Simplified Acquisition Threshold (SAT) the Contracting Officer may solicit from one source only if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name, etc.). Contracting Officers must document the rationale for soliciting from a single source, including brand name in accordance with FAR 13.106- 1(b)(1)(i) and FAR 13.106-3(b)(3)(i).

Program personnel are advised to work with contracting personnel early on in order to promote and provide for full and open competition to the maximum extent practicable. In circumstances permitting other than full and open competition, program personnel shall provide necessary information to contracting personnel to support and document the circumstances limiting competition through the use of this form

Advance planning. Contracting without providing for full and open competition shall not be justified on the basis of (1) a lack of advance planning by the requiring activity or (2) concerns related to the amount of funds available to the agency or activity for the acquisition of supplies or services.

Brand Name. Items peculiar to one manufacturer can be a particular brand name, product, or feature of a product, peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer. Brand name specifications shall not be used unless the particular brand name, product or feature is essential to the Government’s requirements and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet the Agency’s needs.

Posting. When an acquisition contains brand name specifications, the Contracting Officer shall include the justification required by FAR 13.103-1(b) with the solicitation when synopsizing in the GPE (actions exceeding $25,000) or displaying in a public place (actions exceeding $15,000 but not expected to exceed $25,000), as required by FAR 5.102(1)(6).

Screening. Before posting the justification, in accordance with FAR 6.305(e) and 24.202, the Contracting Officer is responsible to redact any information that is exempt from disclosure under Freedom of Information Act or information proprietary to the contractor.

Signatures. After review and completion by the Program Office and Contracting Officer, the Word document shall be converted to an Adobe PDF file and routed for electronic signatures. Signature blocks shall include dates.