Single_and_Double_Vault_Toilets.pdf

Event Description

**UPDATE 03/27/2024** Addendum No. 1 has been issued to this solicitation event. The purpose of this addendum is to revise the due date and time of the Solicitation, revise the due date and time of the Q&A period, and respond to a question received. Addendum No. 1 is not required to be submitted with your response to the solicitation.

THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.

The State of Minnesota (State) is seeking to establish contract(s) to provide Single and Double Vault Toilets as defined within Exhibit C of the Sample Contract. Responders must use the Exhibit D: Price Schedule (see the attachments posted to this event) to provide pricing. The Exhibit D: Price Schedule must be returned as part of your response. The initial term of this contract is anticipated to be from May 01, 2024, through April 30, 2026, with the option to extend up to an additional three (3) years in increments determined by the State.

The Contractor must provide adequate staff for customer service, order execution, order support, and overall contract management. The State reserves the right to use any Contract that may result from this Solicitation.

SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to paul.thomas@state.mn.us no later than April 03, 2024, 3:00 PM CT (Revised to April 10th, 2024, 3:00 PM CT- See Addendum No.1). Contact regarding this solicitation with any State personnel other than the contact listed above may result in rejection of the response. If you have any product(s) and/or material(s) that you want considered as approved equal(s) to the product(s) and/or material(s) identified within Exhibit C of the Sample Contract, you MUST submit these as questions to paul.thomas@state.mn.us before the deadline noted above. No products and/or materials will be considered for approved equals which are not emailed to the contact listed above by April 03, 2024, 3:00 PM CT (Revised to April 10th, 2024, 3:00 PM CT- See Addendum No.1).

IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman, Event Details

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Thomas,Paul Phone:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000015604 Sell RFx 1 Event Round Version 1 2 Event Name Single and Double Vault Toilets Start Time Finish Time 03/25/2024 10:35:00 04/22/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Thomas,Paul Phone:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000015604 Sell RFx 2 Event Round Version 1 2 Event Name Single and Double Vault Toilets Start Time Finish Time 03/25/2024 10:35:00 04/22/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Thomas,Paul Phone:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000015604 Sell RFx 3 Event Round Version 1 2 Event Name Single and Double Vault Toilets Start Time Finish Time 03/25/2024 10:35:00 04/22/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: Complete and submit the Exhibit D: Price Schedule. If SWIFT requires that you enter pricing at the unit line level in order to submit your response, you may enter .01. Pricing entered at the unit line level will not be evaluated.

Question Response Complete and submit the Exhibit D: Price Schedule. If SWIFT requires that you enter pricing at the unit line level in order to submit your response, you may enter .01. Pricing entered at the unit line level will not be evaluated.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Thomas,Paul Phone:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000015604 Sell RFx 4 Event Round Version 1 2 Event Name Single and Double Vault Toilets Start Time Finish Time 03/25/2024 10:35:00 04/22/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Thomas,Paul Phone:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000015604 Sell RFx 5 Event Round Version 1 2 Event Name Single and Double Vault Toilets Start Time Finish Time 03/25/2024 10:35:00 04/22/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Complete and submit the Exhibit D: Price Schedule. If SWIFT requires that you enter pricing at the unit line level in order to submit your response, you may enter .01. Pricing entered at the unit line level will not be evaluated.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT

112 ADMINISTRATION BLDG

50 SHERBURNE AVE

ST PAUL MN 55155-1402

United States

Quantity: 1 Due Date: 04/20/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Thomas,Paul Phone:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000015604 Sell RFx 6 Event Round Version 1 2 Event Name Single and Double Vault Toilets Start Time Finish Time 03/25/2024 10:35:00 04/22/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Administration Department Contact: Thomas,Paul Phone:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000015604 Sell RFx 7 Event Round Version 1 2 Event Name Single and Double Vault Toilets Start Time Finish Time 03/25/2024 10:35:00 04/22/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No