Solicitation_for_SPAN_PRINTING_for_posting.pdf

Embassy of the United States of America

New Delhi, India

June 26, 2013

To: Prospective Quoters

Subject: Request for Quotations number S-IN650-13-Q-0019 for printing of bi-monthly publication SPAN.

Enclosed is a Request for Quotations (RFQ) for printing of bi-monthly publication SPAN. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the

Standard Form 1449 that follows this letter.

A pre-proposal conference to discuss the requirements of this solicitation will be held on July 10, 2013 at 11 A.M. sharp at the American Center Building, 24 Kasturba Gandhi Marg, New Delhi

110001. Offerors interested in attendance should register the names of the participants by close of business on July 8, 2013, with vedij@state.gov for registration. Due to parking restrictions, participants are advised to arrive early, so that they can park their vehicles on their own and walk down to the designated meeting location specified above. No substitutes or additional persons may attend the conference.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Even though the request for quotation is issued with two pricing options as mentioned in the attached solicitation, only one pricing option shall be included in the contract.

Except for the concerned Sections of the solicitation, please do not submit the entire printout, or copy of this solicitation along with your quotation. For a quotation to be considered, you shall complete and submit the following:

1. SF-1449

2. Section 1, Block 23

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3.

mailto:vedij@state.gov

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number S-IN650-13-Q-0019, Prices, Block 23

Continuation To SF-1449, RFQ Number S-IN650-13-Q-0019, Schedule Of Supplies/Services, Block

20 Description/Specifications/Work Statement

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Attachment A - Performance Work Statement – required for services

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SIN65013Q0019

6. SOLICITATION ISSUE DATE

June 26, 2013

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Jaya Vedi

b. TELEPHONE NUMBER

24198000

8. OFFER DUE DATE/LOCAL TIME

July 26, 2013 by 1700 hours

9. ISSUED BY CODE

IN650 10. THIS ACQUISITION IS

AMERICAN EMBASSY NEW DELHI

9000 NEW DELHI PL, ATTN: S/GSO

WASHINGTON DC 20521-9000

UNITED STATES

x UNRESTRICTED

_ SET ASIDE: % FOR

_ SMALL BUSINESS _ EMERGING SMALL

_ HUBZONE SMALL BUSINESS SMALL BUSINESS _ 8(A)

_ SERVICE-DISABLED VETERAN OWNED

NAICS:

SIZE STD:

11. DELIVERY FOR FOB 12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700) DESTINATION UNLESS BLOCK IS MARKED

x SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION

xRFQ _ IFB _ RFP

15. DELIVER TO: Code 16. Administered by:

AMERICAN EMBASSY NEW DELHI

PUBLIC AFFAIRS SECTION, AMERICAN

CENTER BUILDING, 24, KASTURBA GANDHI

MARG, NEW DELHI 110001, INDIA

AMERICAN EMBASSY NEW DELHI

9000 NEW DELHI PL, ATTN: S/GSO

WASHINGTON 110021

UNITED STATES

117a. CONTRACTOR/OFFEROR

NOVENDOR

CODE 0 FACILITY CODE

TELEPHONE NO:

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY NEW DELHI

SHANTI PATH, CHANAKYAPURI,

NEW DELHI 110021

INDIA

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED _ SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

AS ATTACHED

AS

ATTAC

HED

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) x 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA x ARE _ ARE NOT ATTACHED.

_ 27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA _ ARE _ ARE NOT ATTACHED.

_ 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

_ 29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR

OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV3/2005)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER S-IN-650-13-Q-0019

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this Indefinite-Delivery, Indefinite-Quantity type contract with firm fixed unit prices is for providing printing and binding services of the bi-monthly multi-lingual magazine SPAN and its annual calendar, to the Public Affairs Section, The US Government – New Delhi, India in accordance with the detailed specifications provided in the ―Schedule Of Supplies/Services‖.

B. The contract will be for a one-year period from the date of the contract award, with two one-year renewal options.

C. This is an Indefinite-Delivery Indefinite-Quantity type contract with firm fixed prices.

II. PRICING

The firm-fixed unit prices below shall include all direct and indirect costs, overhead, and profit. The prices include all expenses and materials required to complete the work.

The currency of this contract is ___________ (oferror to identify currency.)

PRICING OPTION 1 – INCLUDING PAPER AND INK

II.1. BASE PERIOD PRICES

SPAN Magazine in 3 languages

Performance Term: Starting on date of award and continuing for a period of twelve months

Unit of Rate Estimated Total Est.

Measure per Unit Annual Quantity* Amount

A. Processing:

1. Scanning

a) for minimum size up to 300 sq.cm: ea _________ 100 _________

2. Per page rate for processing of pages for output includes cost of one time page corrections, image enhancements, pagination/repagination, saving of images in DVD etc.:

a) Four colors page each page _________ 828 __________

b) Extra- additional pages each page _________ 207 __________

3. Digital proofing charges:

(Including cost of paper)

b) Extra additional pages each page _________ 207 __________

4. System Charges: per hour _________ __________

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

B. Printing:

1. Four color form including plate making Computer to plate (CTP), printing, folding, binding, packing and delivery: (Including the cost of four color inks and paper)

For 8 Printed Page (PP) form

For minimum 5,000 copies or part per 8 page form _________ 90 __________

Per additional 1,000 copies or part (max 9000) _________ 360 __________

For minimum 10,000 copies or part per 8 page form _________ 90 __________

Per additional 1,000 copies or part (max 14000) _________ 360 __________

For minimum 15,000 copies or part per 8 page form _________ 90 __________

Per additional 1,000 copies or part (max 19000) _________ 360 __________

For minimum 20,000 copies or part per 8 page form _________ 90 __________

Per additional 1,000 copies or part (max 25000) _________ 450 __________

For 4 PP form

For minimum 5,000 copies or part per 4 page form _________ 18 __________

Per additional 1,000 copies or part (max 9000) _________ 72 __________

For minimum 10,000 copies or part per 4 page form _________ 18 __________

Per additional 1,000 copies or part (max 14000) _________ 72 __________

For minimum 15,000 copies or part per 4 page form _________ 18 __________

Per additional 1,000 copies or part (max 19000) _________ 72 __________

For minimum 20,000 copies or part per 4 page form _________ 18 __________

Per additional 1,000 copies or part (max 25000) _________ 90 __________

For PP form

For minimum 5,000 copies or part per 2 page form _________ 18 __________

For minimum 10,000 copies or part per 2 page form _________ 18 __________

For minimum 15,000 copies or part per 2 page form _________ 18 __________

For minimum 20,000 copies or part per 2 page form _________ 18 __________

1(a). Extra (additional) - Four color form including plate making (CTP), printing, binding, packing and

For 8 PP form

For minimum 5,000 copies or part per 8 page form _________ 18 __________

Per additional 1,000 copies or part (max 9000) ________ 72 __________

For minimum 10,000 copies or part per 8 page form _________ 18 __________

For minimum 15,000 copies or part per 8 page form _________ 18 __________

For minimum 20,000 copies or part per 8 page form _________ 18 __________

Per additional 1,000 copies or part (max 25000) _________ 72 __________

CALENDER - 28 PP

1. Per page rate for processing of pages for output includes cost of one time page corrections, image

a) Four colors page each page _________ 28 __________

b) Extra- additional pages each page _________ 7 __________

2. Digital proofing charges: (including cost of paper)

b) Extra additional pages each page _________ 7 __________

3. System Charges: per hour _________ __________

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

1. Four color form including plate making, printing, folding, binding, packing and delivery:

(Including the cost of four color inks and paper)

For minimum 20,000 copies or part per 8 page form _________ 3 _________

Per additional 1,000 copies or part (max 39000) _________ 57 __________

For minimum 40,000 copies or part per 8 page form _________ 3 __________

Per additional 1,000 copies or part (max 59000) _________ 57 __________

For minimum 60,000 copies or part per 8 page form _________ 3 __________

Per additional 1,000 copies or part (max 80000) _________ 60 __________

For minimum 20,000 copies or part per 4 page form _________ 1 __________

Per additional 1,000 copies or part (max 39000) _________ 19 __________

For minimum 40,000 copies or part per 4 page form _________ 1 __________

Per additional 1,000 copies or part (max 59000) _________ 19 __________

For minimum 60,000 copies or part per 4 page form _________ 1 __________

Per additional 1,000 copies or part (max 80000) _________ 20 __________

TOTAL FOR BASE YEAR: _______________

_*This quantity is based on total estimated Government requirements. The Government provides no guarantee of meeting this estimated quantity, except the minimum amount provided below.

MINIMUM AND MAXIMUM AMOUNTS

During this contract performance period of one year, the Government shall place orders totaling a minimum of

Rs. 200,000. This reflects the contract minimum for this period of performance. The amount of all orders shall not exceed Rs. 5,000,000. This reflects the contract maximum for this period of performance.

II.2. FIRST OPTION YEAR PRICES

Performance Term: twelve (12) months

a) for minimum size up to 300 sq.cm: ea _________ 100 ________

2. Per page rate for processing of pages for output includes cost of one time page corrections, image

3. Digital proofing charges: (including the cost of paper)

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

1. Four color form including plate making (CTP), printing, folding, binding, packing and delivery:

For 2 PP form

1(a). Extra (additional) - Four color form including plate making (CTP), printing, binding, packing and

1. Per page rate for processing of pages for output includes cost of one time page corrections, image

2. Digital proofing charges: (including the cost of paper)

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

1. Four color form including plate making, printing (CTP), folding, binding, packing and delivery:

For minimum 40,000 copies or part per 4 page form _________ 1 __________

Per additional 1,000 copies or part (max 59000) _________ 19 __________

For minimum 60,000 copies or part per 4 page form _________ 1 __________

TOTAL FIRST OPTION YEAR: _____________

*This quantity is based on total estimated Government requirements. The Government provides no guarantee of meeting this estimated quantity, except the minimum amount provided below.

During this contract performance period of one year, the Government shall place orders totaling a minimum of

Rs. 200,000. This reflects the contract minimum for this period of performance. The amount of all orders shall

II.3. SECOND OPTION YEAR PRICES

2. Per page rate for processing of pages for output includes cost of one time page corrections, image

a) Four colors page each page _________ 828 _________

b) Extra- additional pages each page _________ 207 _________

3. Digital proofing charges:

(including cost of paper)

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

1(a). Extra (additional) - Four color form including plate making (CTP), printing, binding, packing and

For minimum 10,000 copies or part per 8 page form _________ 18 ___________

Per additional 1,000 copies or part (max 25000) __________ 72 __________

1. Per page rate for processing of pages for output includes cost of one time page corrections, image

a) Four colors page each page _________ 28 _________

2. Digital proofing charges :( including cost of paper)

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

For minimum 20,000 copies or part per 4 page form _________ 1 ___________

Per additional 1,000 copies or part (max 39000) _________ 19 ____________

For minimum 40,000 copies or part per 4 page form _________ 1 ____________

Per additional 1,000 copies or part (max 59000) _________ 19 ____________

For minimum 60,000 copies or part per 4 page form _________ 1 ___________

TOTAL SECOND OPTION YEAR: _____________

*This quantity is based on total estimated Government requirements. The Government provides no guarantee

During this contract performance period of one year, the Government shall place orders totaling a minimum of

Rs. 200,000. This reflects the contract minimum for this period of performance. The amount of all orders shall

II.6. GRAND TOTAL OF ALL THREE YEARS:

BASE YEAR (First year of contract) _________________

FIRST OPTION YEAR (Second year of contract) _________________

SECOND OPTION YEAR (Third year of contract) _________________

GRAND TOTAL _________________

PRICING OPTION 2 – EXCLUDING PAPER AND INK

II.1. BASE PERIOD PRICES

Performance Term: Starting on date of award and continuing for a period of twelve months

a) for minimum size up to 300 sq.cm: ea ________ 100 _________

2. Per page rate for processing of pages for output includes cost of one time page corrections, image

a) Four colors page each page ________ 828 __________

b) Extra- additional pages each page ________ 207 __________

a) Four colors page each page ________ 828 __________

b) Extra additional pages each page ________ 207 __________

4. System Charges: per hour ________ __________

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

(Excluding the cost of four color inks and paper)

For minimum 5,000 copies or part per 8 page form ________ 90 __________

Per additional 1,000 copies or part (max 9000) ________ 360 __________

For minimum 10,000 copies or part per 8 page form ________ 90 __________

Per additional 1,000 copies or part (max 14000) ________ 360 __________

1(a). Extra (additional) - Four color form including plate making, printing, binding, packing and delivery:

1. Per page rate for processing of pages for output includes cost of one time page corrections, image

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

For minimum 20,000 copies or part per 8 page form _________ 3 __________

For minimum 40,000 copies or part per 4 page form _________ 1 ___________

Per additional 1,000 copies or part (max 59000) _________ 19 ___________

For minimum 60,000 copies or part per 4 page form _________ 1 ___________

Per additional 1,000 copies or part (max 80000) _________ 20 ___________

TOTAL FOR BASE YEAR: Rs. _____________

*This quantity is based on total estimated Government requirements. The Government provides no guarantee

During this contract performance period of one year, the Government shall place orders totaling a minimum of

Rs. 200,000. This reflects the contract minimum for this period of performance. The amount of all orders shall

II.2. FIRST OPTION YEAR PRICES

2. Per page rate for processing of pages for output includes cost of one time page corrections, image

3. Digital proofing charges:(including the cost of paper)

a) Four colors page each page _________ 828 ___________

b) Extra additional pages each page _________ 207 ___________

4. System Charges: per hour _________ ___________

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

For minimum 5,000 copies or part per 8 page form _________ 90 ___________

Per additional 1,000 copies or part (max 9000) _________ 360 ___________

For minimum 10,000 copies or part per 8 page form _________ 90 ___________

Per additional 1,000 copies or part (max 14000) _________ 360 ___________

For minimum 15,000 copies or part per 8 page form _________ 90 ___________

Per additional 1,000 copies or part (max 19000) _________ 360 ___________

For minimum 20,000 copies or part per 8 page form _________ 90 ___________

Per additional 1,000 copies or part (max 25000) _________ 450 ___________

For minimum 5,000 copies or part per 4 page form _________ 18 ___________

Per additional 1,000 copies or part (max 9000) _________ 72 ___________

For minimum 10,000 copies or part per 4 page form _________ 18 ___________

Per additional 1,000 copies or part (max 14000) _________ 72 ___________

For minimum 15,000 copies or part per 4 page form _________ 18 ___________

Per additional 1,000 copies or part (max 19000) _________ 72 ___________

For minimum 20,000 copies or part per 4 page form _________ 18 ___________

Per additional 1,000 copies or part (max 25000) _________ 90 ___________

1(a). Extra (additional) - Four color form including plate making (CTP), printing, binding, packing and delivery: (Excluding the cost of four color inks and paper)

For minimum 5,000 copies or part per 8 page form _________ 18 ___________

For minimum 15,000 copies or part per 8 page form _________ 18 ___________

For minimum 20,000 copies or part per 8 page form _________ 18 ___________

Per additional 1,000 copies or part (max 25000) _________ 72 ___________

1. Per page rate for processing of pages for output includes cost of one time page corrections, image

2. Digital proofing charges :(including the cost of paper)

a) Four colors page each page _________ 28 ___________

b) Extra additional pages each page _________ 7 ___________

3. System Charges: per hour _________ ___________

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

For minimum 20,000 copies or part per 8 page form _________ 3 __________

Per additional 1,000 copies or part (max 39000) _________ 57 ___________

For minimum 40,000 copies or part per 8 page form _________ 3 ___________

Per additional 1,000 copies or part (max 59000) _________ 57 ___________

For minimum 60,000 copies or part per 8 page form _________ 3 ___________

Per additional 1,000 copies or part (max 80000) _________ 60 ___________

For minimum 20,000 copies or part per 4 page form _________ 1 ___________

For minimum 60,000 copies or part per 4 page form _________ 1 ____________

Per additional 1,000 copies or part (max 80000) _________ 20 ____________

TOTAL FIRST OPTION YEAR: _____________

*This quantity is based on total estimated Government requirements. The Government provides no guarantee

During this contract performance period of one year, the Government shall place orders totaling a minimum of

Rs. 200,000. This reflects the contract minimum for this period of performance. The amount of all orders shall

II.3. SECOND OPTION YEAR PRICES

2. Per page rate for processing of pages for output includes cost of one time page corrections, image

b) Extra- additional pages each page _________ 207 ___________

b) Extra additional pages each page _________ 207 ___________

4. System Charges: per hour _________ ___________

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

For minimum 5,000 copies or part per 8 page form _________ 90 ___________

Per additional 1,000 copies or part (max 9000) _________ 360 ___________

For minimum 10,000 copies or part per 8 page form _________ 90 ___________

Per additional 1,000 copies or part (max 14000) _________ 360 ___________

For minimum 15,000 copies or part per 8 page form __________ 90 ___________

Per additional 1,000 copies or part (max 19000) _________ 360 ___________

For minimum 20,000 copies or part per 8 page form _________ 90 ___________

Per additional 1,000 copies or part (max 25000) _________ 450 ___________

For minimum 5,000 copies or part per 4 page form _________ 18 ___________

For minimum 10,000 copies or part per 4 page form _________ 18 ____________

Per additional 1,000 copies or part (max 14000) _________ 72 ____________

For minimum 15,000 copies or part per 4 page form _________ 18 ____________

Per additional 1,000 copies or part (max 19000) _________ 72 ____________

For minimum 20,000 copies or part per 4 page form _________ 18 ____________

Per additional 1,000 copies or part (max 25000) _________ 90 ____________

For minimum 5,000 copies or part per 2 page form _________ 18 ___________

For minimum 10,000 copies or part per 2 page form _________ 18 ___________

For minimum 15,000 copies or part per 2 page form _________ 18 ___________

For minimum 20,000 copies or part per 2 page form _________ 18 ___________

Per additional 1,000 copies or part (max 25000) _________ 90 ___________

1(a). Extra (additional) - Four color form including plate making (CTP), printing, binding, packing and delivery: (Excluding the cost of four color inks and paper)

For minimum 5,000 copies or part per 8 page form _________ 18 ___________

For minimum 15,000 copies or part per 8 page form _________ 18 ___________

For minimum 20,000 copies or part per 8 page form _________ 18 ___________

Per additional 1,000 copies or part (max 25000) _________ 72 ___________

CALENDER - 28PP

1. Per page rate for processing of pages for output includes cost of one time page corrections, image

b) Extra- additional pages each page _________ 7 ___________

b) Extra additional pages each page _________ 7 ___________

3. System Charges: per hour _________ ___________

(System charges will be allowed only where some collage; special effects etc. are required. These hourly charges will only be paid by the Government if the COR has provided prior approval AND where the order for the work ―orders‖ the use of the system and funds that use with funding for a not-to-exceed quantity of hours.

For planning/combination purpose, picture color enhancement/correction no System charges shall be paid.)

For minimum 20,000 copies or part per 8 page form _________ 3 ___________

Per additional 1,000 copies or part (max 39000) ________ 57 ___________

For minimum 40,000 copies or part per 8 page form _________ 3 ___________

Per additional 1,000 copies or part (max 59000) _________ 57 ___________

For minimum 60,000 copies or part per 8 page form _________ 3 ___________

Per additional 1,000 copies or part (max 80000) _________ 60 ___________

For minimum 20,000 copies or part per 4 page form _________ 1 ____________

For minimum 60,000 copies or part per 4 page form _________ 1 ____________

Per additional 1,000 copies or part (max 80000) _________ 20 ____________

TOTAL SECOND OPTION YEAR: _____________

*This quantity is based on total estimated Government requirements. The Government provides no guarantee

During this contract performance period of one year, the Government shall place orders totaling a minimum of

Rs. 200,000. This reflects the contract minimum for this period of performance. The amount of all orders shall

II.6. GRAND TOTAL OF ALL THREE YEARS:

BASE YEAR (First year of contract) _________________

FIRST OPTION YEAR (Second year of contract) _________________

SECOND OPTION YEAR (Third year of contract) _________________

GRAND TOTAL _________________

III. ORDERS.

A separate written Task Order shall be issued to the Contractor for the printing of each issue of SPAN Magazine and the annual Calendar. This task order will contain the following information:

(a) Name of contractor

(b) Contract number

(c) Date of purchase

(d) Task Order number

(e) Name of the Contracting Officer placing the order

(f) Itemized list of services to be furnished

(g) Quantity (number of pages, number of copies), unit price, and estimated total price of each item or service, less applicable discounts if any

Orders may be placed orally initially, but shall be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

IV. KEY PERSONNEL.

The Contractor shall assign to this contract the following key personnel who shall act as the liaison with the

COR for performance of work ordered against this contract.

Position/Function Name

The key personnel shall be fluent in the English language. During the first 90 days of performance, the

Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

V. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

VI. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

CONTINUATION TO SF-1449, RFQ NUMBER S-IN650-08-Q-0003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

GENERAL SPECIFICATIONS

Frequency: SPAN Magazine is a bi-monthly publication, i.e. six issues in a year.

Calendar (Optional) one annual calendar is also published.

Printing process: Sheet fed Offset printing

Quantity of magazine: Currently SPAN Magazine publishes approximate 60,000 copies per issue in three different languages:

English-23,000

Hindi-22,000

Urdu-15,000

These quantities may vary per issue.

Exact quantities for each issue and language shall be specified in the delivery order.

Quantity of calendar: Estimated annual Calendar requirement is 60,000 copies.

Magazine size: 212 x 274 mm (approximate 8.25‖ x 10.75‖) trimmed, with four pages of insert in the size 106 x274 mm

(Approximate- 4.12‖ x 10.75‖) (optional).

Calendar size: 212x274 mm (approximate 8.25‖ x 10.75‖) trimmed

Magazine paper: Text: 22.5"x35" or 23"x36"/100 GSM Magnostar art paper (SAPPI).

Cover paper: 22.5"x35" or 23"x36"/150 GSM Magnostar art paper (SAPPI).

Insert Paper 23‖ x 36‖/120 GSM Ballarpur offset paper.

Calendar paper: 22.5"x35" or 23"x36"/150 GSM Magnostar art paper (SAPPI).

Paper: For Pricing Option 1 (INCLUDING PAPER AND INK)

Contractor shall procure the paper and use Sappi Magnostar or equivalent make.

For Pricing Option 2 (EXCLUDING PAPER AND INK)

US Embassy will supply the paper.

No. of pages in magazine: Text: 40 pages of magazine size

Cover: 4 pages of magazine size

Insert: 2 pages of magazine size or 4 pages in the half size of magazine.

Number of pages may be reduced or increased and exact number of pages will be specified in the delivery order.

No. of pages in calendar: Text including self cover: 28 pages

Colors of magazine and calendar: 1. An average magazine issue consists of 40 pages of text + four pages of cover + 2 pages of Insert all in four colors.

2. An average annual calendar consists of 28 pages in four colors

Processing and proofing: The US Government will supply finished files/art works; Transparencies;

Bromides; CD etc. The Contractor shall be required to process and digitally proof every page. Only after approval shall actual printing start.

If there is a need to enhance or color correct pages/images because proofs are unacceptable, the Contractor shall do so at their own cost.

Ink: For Pricing Option 1 (INCLUDING PAPER AND INK)

The Contractor shall procure and use the NIK process color inks or equivalent make.

The US Embassy will supply the Inks

Binding of magazine: Center stitched and cut to size with perforation on the Insert duly bound with the magazine.

Binding of calendar: Center stitched and cut to size. Plastic stickers of 1.5 cm diameter shall be pasted on cover, bound calendar including sticker to be punch hole to facilitate hanging on wall.

Packing: 25 copies of SPAN or 50 copies of the calendars shall be packed in the packing paper and fixed with cello tape. Bundles shall not be packed with string.

Input Return Upon completion of the printing of each issue all manuscripts, artwork, transparencies, proofs, dummies and other US Government furnished materials (except paper and ink) provided to the Contractor shall be returned to the COR. The Contractor shall save the final files with the links/final images in CD/DVD and submit to the COR for the future use.

Whereas the paper and ink, supplied by USG to the contractor for the purpose of printing, shall be returned to USG after completion of contract.

Delivery: To the US Government, American Center, Circulation Section, 24

Kasturba Gandhi Marg, New Delhi at the Contractor‘s cost.

PROCESSING, PRINTING, BINDING AND STORAGE SPECIFICATIONS

Processing:

The US Government shall supply complete finished files electronically consisting of all digital images or transparencies/color bromides/B/W original of all pictures with dummy printouts. The Contractor shall process these images/pictures on a high quality drum scanner, color correct the same and replace the pictures in the final artwork and provide one set of digital color proof, form wise, to the COR. The proofs shall be returned with appropriate marking for corrections. The Contractor shall carry out corrections and re-operate pictures not found satisfactory, and submit revised proofs whenever necessary.

After the approval of digital color proofs, the Contractor shall provide two sets of digital format proofs (Blue

Prints), form wise for approval by the COR.

Printing: After the receipt of the approved digital format proofs, the Contractor shall proceed with the preparation of Printing Plates with the help of Thermal Plate Setter. Printing shall precede form wise. The final printing shall start only after the COR has given approval on the machine after matching the digital color proofs with initially printed sheets. After the COR‘ approval, it shall be Contractor‘s responsibility to complete the printing of approved form within the minimum set standards of color deviations.

Should the Contractor proceed with the printing on any form without the COR‘s approval, the Contractor shall be held liable for all costs, including paper consumed. In addition, the Contractor shall not be compensated for the extra press time. The Contractor shall also be responsible for any mistakes/errors which occur after the approval of the form by the COR.

Upon examination of the printed forms/copies, The US Government reserves the right to reject any copies that are considered unsatisfactory. The Contractor shall be held liable to reimburse the cost of the paper or shall replace an equivalent quantity of paper consumed in the rejected copies. Printing and binding shall be completed and delivery of each issue shall begin as per mutually agreed and approved printing schedule.

Please note that for ‗minimum quantity‘, the printing rates are charged on per 1000 basis. For example for 5,100 copies, payment shall be made for first minimum 5,000 copies. For next 100 copies payment shall be made for additional charges for 1,000 copies. This rate would continue up to 9000 and next slab would apply from 10000 onwards and same is applicable for other slabs as is in the solicitation.

Binding:

SPAN magazine shall be saddle-stitched, with two staples, suitably placed for maximum durability of binding and maximum handling. Trimming shall be accurate to size. All pages including the cover shall be accurately folded by folding machine.

SPAN calendar shall be saddle-stitched, with two staples, suitably placed for maximum durability of binding and maximum handling. Trimming shall be accurate to size. All pages including cover shall be accurately folded by folding machine. Plastic sticker of 1.5 cm diameter to be pasted on cover, bound calendar including plastic sticker to be punch hole to facilitate hanging on wall.

Packing and Delivery

The Contractor shall pack SPAN magazine copies in paper packets of 25 each with cello tape. SPAN calendars shall be packed in packets of 50 each. In no case shall strings be used for packing. The Contractor is required to deliver SPAN magazines and SPAN calendars at their own cost to the US Government, American Center, 24

Kasturba Gandhi Marg, New Delhi 110001 within the business hours – 9:00 am to 5:00 pm. The Contractor shall be responsible for obtaining permission from the local police authorities for plying their delivery vans/trucks. The contractor should provide the vehicle number and the names of the labors for the access permission in the US Embassy premises one day prior (24 Hrs in advance) to the delivery so that COR may obtain their clearance well in time. The driver and helpers should carry a valid photo ID otherwise they shall be denied to enter the premises. Any delay/error in providing the complete/correct names of helpers, Driver and the vehicle number plate from the vendor‘s end would result in denial of the access or unnecessary wait outside the

Embassy. This may cause return of the vehicle to the vendor‘s factory and Embassy shall not pay the cost of the extra trip.

Paper and Ink storage, consumption and safe handling:

For Pricing Option 1 (INCLUDING PAPER AND INK)

The vendor should store the adequate quantities of specified paper and Inks (Magno Star paper of Saapi Mill for text and cover and 120 GSM Ballarpur offset paper for insert and NIK Process Color inks or equivalent make) in his stock. Contractor is liable for the availability of specified paper and Inks or equivalent make.

For Pricing Option 2 (EXCLUDING PAPER AND INK)Coated art paper (Indian or imported) or offset paper, suitable in size and quality shall be supplied and delivered to the premises of the Contractor by the US

Government. Normally 100 tons of paper is supplied once in a year. The paper is delivered in five/six 20‘ containers, duly packed in bales of 600 to 700 kg. The Contractor may also have leftover paper stock for two/three SPAN from a previous year. At any given point of time, the Contractor may have to store up to 100 tons of paper in their warehouse. The Contractor shall quote four color printing rates without the cost of paper accordingly.

Four color process ink sets consisting of Yellow, Magenta, Cyan and Black are supplied by the US Government for printing four color forms. The Contractor shall quote four color printing rates without the cost of four color process inks.

Inks shall be supplied once a year for the projected annual yearly ink consumption. Currently the projected quantity is 1.5 tons per year.

It shall be the responsibility of the US Government to supply paper and ink to the Contractor‘s warehouse. It shall be the responsibility of the Contractor to unload the paper and ink and then storing these in their warehouse.

The Contractor shall carefully store the US Government‘s supplied paper and ink in their warehouse at no additional cost to the US Government.

The Contractor shall have adequate administrative mechanisms and a proper warehouse with a controlled environment to warehouse paper and ink.

For all the paper and ink supplied, it shall be the responsibility of the Contractor to adhere to a first in/first out inventory policy.

It shall be responsibility of the Contractor to furnish actual consumption plus wastage of paper and actual consumption of ink for printing each issue of SPAN to the COR. The wastage allowed for paper is 6 % per 4 color form. While there are no set consumption rules for inks, but its consumption quantity should be as per industry practice.

The Contractor acknowledges that the US Government supplied paper and ink shall be used only for the production of SPAN Magazine and its annual Calendar and not for any other purpose.

The Contractor shall be responsible for loss or damage to the paper and ink while in their custody. These shall not be removed from the Contractor's premises, except for the purpose of printing SPAN, or without specific written instructions from the US Government, or in the case of an emergency (for example, protection from flood or fire). The US Government supplied paper and ink shall not be pledged against loans, charged or hypothecated in any other way.

If The US Government paper or ink is damaged or misused while in the Contractor's custody, or if the wastage allowance is exceeded, the Contractor shall, at their cost, replace the damaged quantity with paper and/or ink of equal quality.

Wastage Allowance:

The Contractor shall be allowed the wastage of paper. The Contractor shall use its own paper for digital proofing.

There are no specific set terms for the inks wastage, but it should be as per industry practice. The COR shall determine on a case by case basis if ink wastage is acceptable, or unacceptable.

Short Delivery:

In the event that the Contractor delivers fewer copies than the specified print order, the Contractor shall be required to reprint the shortfall and supply the balance copies. If the Contractor has used up the specified quantity of paper required for the original number of copies ordered, the Contractor shall use their own paper of equivalent standard for printing the shortfall. The US Government shall not accept fewer copies than specified in the Task Order.

Return of US Government furnished Materials:

Upon completion of the printing of each issue all manuscripts, artwork, transparencies, proofs, dummies and other US Government materials (except USG provided paper and inks), provided to the Contractor shall be returned to the COR. The Contractor shall save the final files with the links/final images in CD/DVD and submit to the COR for the future use. Whereas the paper and ink, supplied by USG to the contractor for the purpose of printing, shall be returned to the COR immediate after completion of contract.

Unused Materials:

There may be occasions when the Contractor has completed processing/printing, but the final product is not be used. The cost of this processing/printing shall be paid to the Contractor by the US Government at the prices provided in the Pricing Schedule. The unused material shall be forwarded to the COR for appropriate disposal.

Proprietary Clause:

The Contractor acknowledges that the US Government materials (digital files; digital images; transparencies;

bromides or some other materials given for processing) shall ONLY be used for the production of SPAN in three languages and SPAN Calendar and shall not be used for any other purposes.

Standards:

The US Government expects, and the Contractor agrees to supply technical excellence and provide efficient production at the highest standards of the Indian printing industry under local conditions, both from the printing quality of the publication, its on-schedule delivery, and in accordance with quality requirements of the US

Government.

Production and Delivery Schedule:

A. For first complete color digital proofs from the Contractor:

The contractor shall deliver to the COR within TWO working days after receiving the last page file of the particular language issue.

The Government shall provide their approval/disapproval within TWO working days. The Government turn-around time is not guaranteed but only the best estimate.

B. For further revised color digital proofs from the contractor in case of required corrections are on few

(not more than twenty) pages:

The contractor shall deliver to the COR within ONE working day after receiving the new files by the

Contractor.

C. For first Format proofs from the contractor:

The contractor shall deliver to the COR within TWO working days after receiving marked digital proofs.

The Government shall provide their approval/disapproval within ONE working day. The Government turn-around time is not guaranteed but only the best estimate.

D. For second revised Format proofs from the Contractor (if required):

The contractor shall deliver to the COR within ONE working days after receiving the new files by the contractor.

The Government shall provide their approval/disapproval within ONE working day. The Government turn-

E. Final Printing and submission of Advance Copy for each language issue by the contractor:

The contractor shall deliver to the COR advance copy within FIVE working days after receiving the approval of final Format proofs for each language respectively.

The Government shall provide their approval/disapproval within ONE working day. The Government turn-

F. Binding and complete supply of each language issue:

The contractor shall deliver to the COR full lot of bound copies within FIVE working days for each language issue after receiving the approval of advance copy.

PROCESS HOUSE, PRESS AND STORAGE SPECIFICATIONS

SPAN Magazine is the flagship publication of the US Embassy, New Delhi. SPAN Magazine also publishes an annual calendar. In order to maintain the highest standards, quality printing is critical. The finest quality of paper and ink is used and the US Government seeks the use of the latest printing technologies and systems. The

Contractor should understand the US Government‘s need for high quality processing and printing.

The contractor shall meet the following requirements:

1. Processing facility:

The Contractor should possess a powerful process house, which has digital environment capabilities to handle digital files for SPAN processing. The Process house shall have the facility to download/upload heavy digital files thru FTP server. On quite a few occasions, colors in digital images/transparencies/photographs have to be altered to suit the US Government‘s requirements. SPAN is printed in three different languages-English, Hindi

& Urdu. In order to maintain the high consistent quality and to avoid font related problems the US Government does not provide ‗native files‘ or ‗open files‘. The US Government prefers to transfer finished files to the

Contractor‘s process house in the form of ‗print files‘ or high resolution PDF files. Generally, pictures and illustrations are also transferred digitally. This requires the process house to be compatible with all printing software and specialized software, which can alter these ‗print files‘ into their ‗native files‘ in order to enhance them. Occasionally pictures are in rough layout stages and the processing house is required to assemble the different pieces together and manipulate these as per the US Government‘s requirement in order to transform these into new designs. For this, the Contractor shall have PDF editor or PDF Tuner or some other compatible software. The Contractor shall deploy their staff to collect material and deliver color proofs to the COR‘s office.

Provided below is a list of routine work that shall be completed in every file:

a) Color corrections for all the images & replace them in the final print file;

b) Checking of technical grounds like image modes whether RGB or CMYK, resolution of the image, bleed, size of file, trapping, shadow, white line around the picture box etc. and in case of any assistance respond quickly for timely corrections.

c) The Contractor‘s process house shall have qualified computer specialists; quality re-touch artists and color correction specialists having adequate knowledge of pre-press as well as printing. Color correcting specialist should have sufficient experience to color correct or enhance images according to best possible printing.

d) Digital proofing system - a high quality digital proofing system capable of giving good quality color proofs. The results of digital color proof system and printing machines should be inter-calibrated regularly on standard ink settings in order to match both of them. This regular calibration is required for ever changing machine conditions like dot gain etc.

e) Computer to Plate (CTP) - The Contractor shall have high end Thermal Plate Setter system where ripped files can be transferred directly to the printing plates.

f) The Contractor shall be capable of digitally transferring colors information from CTP files or from process files to the printing machine computer system through some software. This is required to transfer colors information on printing machine for easy and fast color maintenance.

2. Printing Press:

Printing of SPAN requires high quality and fully computerized four-color offset printing machines which have inbuilt computer controlled devices to control colors and registrations.