SIMPLIFIED SOLICITATION FORM KO APPROVED.pdf

SIMPLIFIED SOLICITATION FORM

THIS SECTION OF THE FORM IS TO BE COMPLETED BY THE GOVERNMENT

DATE: RFQ #: PRON #:

Contract Specialist: Phone Number: Email Address:

Contracting Officer: Phone Number: Email Address:

THIS RFQ IS:

Unrestricted Restricted Competition

(FAR Part 6) Sole Source (FAR Part 6)

Mandatory Source (FAR Part 8)

EDWOSB WOSB TOTAL SBSA

DESCRIPTION

Noun: NSN: Part Number: FAT Qty: Production Qty:

SERIALIZATION

REQUIRED

Yes [ ] No [ ]

IUID

REQUIRED

Yes [ ] No [ ]

DPAS

Rating

DO [ ]

DX [ ]

PACKAGING AND MARKING

PACKAGING/PACKING/SPECIFICATIONS:

MIL-STD-2073-1 & MIL-STD-129 MARKINGS SHALL APPLY

UNIT PACK: ____ INTERMEDIATE PACK: ____

LEVEL PRESERVATION: ________

LEVEL PACKING: _____

ESTIMATED MAXIMUM UNIT PACKAGE WEIGHT (POUNDS) AND SIZE (INCHES)

Weight (WT) ______ Length (LN) ______ Width (WD) ______ Depth (DP) ______

ALL WOOD PACKAGING MATERIAL (WPM) MUST BE ISPM-15 COMPLIANT

MIL-STD-2073-1 CODES, APPENDIX J

JI/A/MP [ ] JII/CD [ ] JIII/PM [ ] JIV/WM [ ] JV/CD [ ] JVI/CT [ ]

JVII/UC [ ] JVII/IC [ ] JIX/A/PK [ ] JX/SM [ ] JVIIIA/OPI [ ]

Supplemental Packaging Instructions: _______________________________

TESTING REQUIREMENT

Contractor First Article Test

Government First Article Test

Government Production Lot Test

No Test Required

SHIP TO:

** CFAT Report to be delivered to:

FIRST ARTICLE TEST REPORT WILL BE SENT ELECTRONICALLY

TO: DLAHSVPOSTAWARDTEAM@DLA.MIL . IF THE FILE IS TOO LARGE OR ENCRYPTION IS NEEDED, A DOD SAFE LINK WILL BE SENT TO YOU FOR UPLOAD USING HTTPS://SAFE.APPS.MIL/ PLEASE USE THE

DLAHSVPOSTAWARDTEAM@DLA.MIL EMAIL ADDRESS TO REQUEST THE LINK

INSPECTION: ACCEPTANCE: FOB POINT:

EXPORT

CONTROLLED

Yes [ ] No [ ]

SIMPLIFIED SOLICITATION FORM CONTINUED

THIS SECTION OF THE FORM IS TO BE COMPLETED BY THE OFFEROR

DATE: QUOTE #: QUOTE VALID FOR:

Company Name: Cage Code/Facility Code: Address:

Point of Contact: Phone Number: Email Address:

QUOTE

First Article Unit(s) (Contractor and Government) Quantity:

Price:

Production Lot Units Quantity:

Price:

Delivery Days (if applicable):

FAT Unit:

Production Unit:

Test Report:

ADDITIONAL VENDOR NOTES

Service Fee:Note: The Service Fee block is intended for any separate fee associated with First Article Testing (FAT) that is not included in the FAT unit price. If applicable, enter the fee separately in this block.

SUPPLEMENTAL INFORMATION

The following supplemental information is incorporated as part of this solicitation and applies to all submitted quotations.

1. EXPORT CONTROL (When Applicable)

“THE TECHNICAL DATA PACKAGE WILL BE PROVIDED VIA THE DoD SAFE SITE, https://safe.apps.mil/ , WHICH CONTAINS TECHNICAL DATA WHOSE EXPORT IS

RESTRICTED BY THE ARMS EXPORT CONTROL ACT (TITLE 22 U.S.C., SEC 2751 ET

SEQ.) OR EXECUTIVE ORDER 12470. VIOLATION OF THESE EXPORT LAWS ARE

SUBJECT TO SEVERE CRIMINAL PENALTIES. DUE TO CURRENT SAM.GOV

SOFTWARE CONSTRAINTS, TECHNICAL DATA PACKAGES CANNOT BE ATTACHED

TO THIS NOTICE. INTERESTED PARTIES MUST SUBMIT A REQUEST FOR

TECHNICAL DATA PACKAGES VIA EMAIL TO CONTRACT SPECIALIST POINT OF

CONTACT LISTED BELOW. ENSURE THE PRON NUMBER IS ENTERED IN THE

SUBJECT LINE OF THE EMAIL. ONCE REQUESTS ARE RECEIVED, THE TECHNICAL

DATA PACKAGES WILL BE SENT VIA THE DoD SAFE SITE, https://safe.apps.mil/.

INTERESTED PARTIES HAVE 7 CALENDAR DAYS TO RETRIEVE AND DOWNLOAD

THE TDP FROM THE DoD SAFE SITE BEFORE THE LINK EXPIRES.”

Export Control requires the applicable certifications to be current for both the quoter and manufacturer. The offeror and any source(s) of supply it will use for contract performance must have an active United States/Canada Joint Certification Program (JCP) certification to access export-controlled data. DLA does not intend to delay award in order for an ineligible offeror its source(s) supply to apply for and receive authority approval to access the export-controlled data.”

2. DEFENSE PRIORITY AND ALLOCATIONS SYSTEM (DPAS) RATED AWARDS

Defense Priorities and Allocations System (DPAS) Rated Awards (JUNE 2025)

A DPAS rated order indicates the priority the contractor must give to the performance of the award. There are two priority ratings: “DX” and “DO”. All “DX” rated orders have equal priority with each other and take preference over “DO” rated orders and unrated orders. All

“DO” rated orders have equal priority with each other and take preference over unrated orders.

(see 15 CFR 700.11 and DoDM 4400.1-M).

Mandatory Contractor Performance Scheduling

A contractor must schedule operations, including the acquisition of all needed production items, in a timely manner to satisfy the delivery requirements of each DPAS rated order. Additionally, contractors are required to use DPAS rated orders with their U.S. suppliers to obtain items needed to fill rated orders (15 CFR 700.15). Contractors may also use DPAS rated orders to obtain replacements of inventoried items used to fill rated orders (see 15 CFR 700.17(b)).

Modifying production or delivery schedules is necessary only when required delivery dates for a rated order cannot otherwise be met. Since “DX” indicates the highest rated order, the manufacturer will schedule its production before processing other lower or unrated orders. “DX” rated orders must be given production preference over “DO” rated orders and unrated orders if necessary to meet required delivery dates, even if this requires the diversion of items being processed or ready for delivery against unrated orders. Similarly, “DO” rated orders must be given preference over unrated orders. If an accepted rated order of equal priority status conflicts with other accepted rated orders of equal priority status, the contractor must prioritize the rated orders in the sequence in which the rated orders are to be delivered or performed (see 15 CFR 700.14).

Contractor Acceptance of a DPAS rated order:

[Contractors receiving an award that includes a DPAS rating shall advise DLA via the post award mailbox (DLAHSVPostAwardTeam@dla.mil) , if they cannot perform in accordance with the requirements of the applied DPAS rating. When rejecting an order in full, communication to the contracting officer must include a detailed reason for rejection. If the order can be fulfilled at a later date, the contractor must provide, a) the earliest possible delivery date, b) a detailed reason why the awarded delivery date cannot be met (e.g. reason should not simply state a production delay) and, c) an offer to accept the order based on that date. Contractors must advise DLA within fifteen (15) working days after receipt of a “DO” rated order, and within ten (10) working days after receipt of a “DX” rated order if they cannot perform in accordance with the DPAS rating. Contractors that do not contact DLA are self-attesting that they acknowledge receipt of the award and will conform to the DPAS rating requirement. If the prescribed response time has passed and the contractor learns that shipment or performance will be delayed, the contractor is still required to notify DLA immediately.

Special Priority Assistance:

Preferential scheduling is a must for DPAS rated orders (see 15 CFR 700.14). If a contractor learns that a shipment or performance will be delayed after the allotted response time has passed or any other issue arises that will affect deliveries during the duration of the contract, the contractor is required to notify DLA immediately through the use of Form BIS-999, Special Priorities Assistance (SPA). Deviations from schedules cannot be approved without the completion and submission of this form. Once submitted, DLA and its customers will discuss the SPA for approval. The Department of Commerce requires an approved BIS-999 prior to reprioritizing DPAS rated orders and its schedules (See 15 CFR 700.50). Please contact DLA post award for any SPA questions or concerns.”

3. AGENCY PROTESTS:

Interested parties may file an agency level protest with the Contracting Officer or may request an independent review by the Chief of the Contracting Office (CCO. Independent review by the CCO is an alternative to consideration by the Contracting Officer and is not availableb as an appelette review of a contracting officer's decision on a protest previously filed with the contracting officer. Absent a clear indicationn of intent to file an agency protest with the CCO for independent review, protests will be presumed to be with the contracting officer.”

4. Evaluation Criteria

1. Minimum technical requirements. To be technically acceptable and thus, eligible for award, a proposal must conform to ALL solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements provided within all sections of this solicitation and/or within its attached addenda. Proposals receiving a technical rating of “Unacceptable” will be ineligible for award.

2. Price. In addition to meeting the solicitation’s technical and quantity increment or range requirements above and cost and pricing requirements below, the Government will evaluate a proposal’s pricing for reasonableness. Evaluation of a proposal's pricing will not obligate the Government to order the estimated quantities or to distribute orders in the manner evaluated. The Government may reject a proposal as “Unacceptable”, if its pricing is determined to be materially unbalanced.

3. Cost and Pricing Data. Offerors must provide all cost or pricing information required by FAR

15.4. Failure of a proposal to provide cost or pricing information required by FAR 15.4 will result in said proposal being deemed Unacceptable, and thus, ineligible for award.

5. Basis of Award

(a) Lowest Priced Technically Acceptable (LPTA). In acquisitions in which more than one proposal is received, proposals will be evaluated using the Lowest Priced Technically Acceptable (LPTA) evaluation procedure to make a best value award decision. In these situations, the Government will award to the offeror which submits a technically acceptable proposal, with the lowest overall price. Because the Government intends to make an award based on the initial proposals, offerors are encouraged to make their best offers, initially; however, if the deemed necessary, the Government reserves the right to enter discussions.

(b) Technical Acceptability. To be technically acceptable, a proposal must conform to ALL solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements provided within the solicitation or within its attached addenda. Proposals receiving a technical rating of “Unacceptable” will be ineligible for award.

STATEMENTS REGARDING TRADE AGREEMENTS

• FAR 52.225-3, Buy American–Free Trade Agreements–Israeli Trade Act (When applicable) “One or more of the items under this acquisition is subject to Free Trade Agreements.”

• FAR 52.225-5, Trade Agreements (When applicable) “One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.”

• FAR 52.225-11, Buy American-Construction Materials under Trade Agreements, or FAR 52.225-23, Required Use of American Iron, Steel, and Manufactured Goods-Buy American Statute-Construction Materials under Trade Agreements (When applicable) “One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.”

GIBBS AND FIFTH STREETS

WAREHOUSE 6 BAY 4

TOBYHANNA, PA, 18466-5059