Signed SOW Scrub Techs.pdf

Department of Health and Human Services Indian Health Service

Claremore Indian Hospital

Statement of Work (SOW) OR/Surgery Scrub Techs

1. PURPOSE OF THE PROJECT

The Claremore Indian Hospital (CIH), Indian Health Services (IHS) has a requirement for assistance in maintaining a clean and sterile OR to ensure continued excellent patient care at CIH. This assistance will be in the form of a scrub techs who will support the OR/Surgery team.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide two (2) full time scrub techs and one (1) part time scrub tech who will report to the CIH OR/Surgery supervisor.

The scrub techs, also referred to as surgical technologists, will assist the surgeons in the operating room.

Primary duties will be providing sterile equipment to the surgeon. Other tasks will include helping prepare the patient for surgery, transferring the patient to the operating table, sterilize equipment to be used in the surgery, maintain cleanliness of the operating room, and to help the surgical team scrub in before entering the OR.

The scrub tech will have to complete tasks including but not limited to:

• Clean the OR before and after each procedure

• Set out necessary instruments

• Ensure instruments are sterilized

• Position the patient on the operating table

• Arrange sterile drapes ensuring the surgical field is exposed

• Will assist the surgical team scrubbing in to include putting on their gloves and gowns

• Will pass instruments, sponges, and dressings as needed

• Retract tissue, apply suction, and assist with suturing

• Clean reusable instruments prior to sterilization

• Restock the supply room with supplies

• Correctly identify the patient

• Prepare the surgical field via shaving and cleaning

• Keep records during the procedure

• Maintains assigned equipment for cleanliness and requests repairs when needed

• Assists in moving patients in case of fire, disaster or emergency evacuation

This need will be fulfilled by two (2) full-time and one (1) part time scrub tech:

• Three (3) - Scrub Techs o Standard Working Hours are 7:00 AM to 3:30 PM o 30 Minute Unpaid Lunch o Works Weekends, Weekdays, and Holidays as needed o 40 Hour Week o On call for nights, weekends and holidays

• Paid weekly

I

Claremore Indian Hospital

The exact days and hours during the week will be assigned by the OR/Surgery Supervisor.

3. PERIOD OF PERFORMANCE

October 25, 2023 through October 24, 2024.

4. LEVEL OF EFFORT

4.1. Overtime is permitted on this contract.

4.2. There is one set rate for all hours, regardless of weekdays or weekends.

4.3. The contractor may be required to adjust processes based on screening service recommendations from the CDC or other relevant government agency.

4.4. The contractor will follow PPE requirements of CIH which are subject to change but are currently as follows:

Mask or respirator 4.4.1.1.

4.4.1.2. Gloves or appropriate cleaning attire for EVS.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region - Human Resources, Security Clearance Guidance - Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor's pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services)

5.2. The US PHS Claremore Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Claremore Indian Hospital official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Claremore Indian Hospital. Such action(s) could result in violation of the contract.

5.5. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the Contracting Officer Representative (COR).

6. DELIVERABLES AND REPORTING REQUIREMENTS

Claremore Indian Hospital

6.1. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government's designated representative for coordination of services. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.2. Contractor's Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6.3. Personnel Qualifications:

6.3.1. Training: Must have one year of specialized experience as a Surgical Technologist. Certification is preferred but not required.

6.3 .2. Required Certifications

6.3.3.1. CPR/BLS-all employees

6.3.3.2. CBSPD-preferred, but not required

6.3.3.3. IAHCSMM-preferred, but not required

6.3.4. Degree - Diploma or higher

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall provide the facilities, equipment and PPE of the CIH for the use by the contractor for the provision of the services required under this contract.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel to perform work under the contract.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

9.1. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.