Signed SOL Humanitarian Officer_Specialist Tandem 720BHA21R00071.pdf

U.S. Agency for International Development 1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov

SOLICITATION NUMBER: 720BHA21R00071

ISSUANCE DATE: September 7, 2021 CLOSING DATE AND TIME: September 28, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Global Policy, Partnerships, Programs, and Communications (G3PC) is seeking offers from qualified U.S. citizens to provide personal service as a Humanitarian Officer/Specialist (HO/HS) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

720BHA21R00071

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NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume must be emailed to:

G3PC Recruitment Team E-Mail Address: BHA.G3PCRecruitment@usaid.gov Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the G3PC Recruitment Team via the information provided above.

Sincerely, Sonja Stroud-Gooden Contracting Officer http://sam.gov/ https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& mailto:BHA.G3PCRecruitment@usaid.gov http://www.bhajobs.net/

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I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA21R00071

2. ISSUANCE DATE: September 7, 2021

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: September 28, 2021, 12:00

P.M. Eastern Time

4. POINT OF CONTACT: G3PC Recruitment Team, BHA.G3PCRecruitment@usaid.gov

5. POSITION TITLE: Humanitarian Officer/Specialist (Multiple Positions)

6. MARKET VALUE: Depending on the qualifications of the offeror, this position can be filled at either the GS-11 ($72,750 - $94,581) or GS-12 ($87,198 - $113,362) equivalent level, including Washington, D.C. locality pay.

Offerors who meet the minimum qualifications for a GS-11 will be considered for the GS-11 level positions. Offerors who meet the minimum qualifications for a GS-12 will be considered for the GS-12 level only.

Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington based PSC, offerors who live outside the Washington, D.C.

area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Five (5) years.

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top

Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-mailto:BHA.G3PCRecruitment@usaid.gov

4 | Page made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.

● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.

BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America, and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations, and infrastructure.

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The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

The Office of Global Policy, Partnerships, Programs, and Communication (G3PC) directs the Bureau’s leadership in global humanitarian policy, showcases BHA’s life-saving work through strategic communication and information, and manages collaboration with external stakeholders, including public and private partners, international and multilateral organizations, non-governmental organizations (NGOs), academic institutions, and the U.S. Interagency. The G3PC office is organized into seven divisions, namely, Humanitarian Policy and International Systems;

Humanitarian Multilateral; Humanitarian Organizations and Partnerships; Private Sector Engagement, Diaspora, and Innovation; Global Capacity and Leadership Development; U.S.

Engagement, Strategy, and Programs; and Strategic Communications and Humanitarian Information.

OBJECTIVE

G3PC requires the services of a Humanitarian Officer/Specialist in order to meet its objectives of programming, coordinating with other donors, and situational analysis on humanitarian policy issues and developing policy guidance.

DUTIES AND RESPONSIBILITIES

The primary responsibility of the Humanitarian Officer/Specialist will be to help manage a portfolio of BHA programs, policy initiatives and practices related to BHA’s engagement with key institutional partners, particularly as it relates to BHA’s equities within the international humanitarian system. The position requires a thorough understanding of the international humanitarian assistance environment, operations, related policies, regulations, and inter-relationships among the USG, donors, and other international organizations.

The Humanitarian Officer/Specialist’s duties and responsibilities include the following:

At the GS-11 Equivalent Level:

Award Portfolio Management:

● Provide award-making and award management support, including contributing to application review, preparation of application review and award package documentation, data entry into Office and Agency administrative and financial tracking systems, file maintenance, and communication with relevant BHA or other USAID staff, as needed.

● Track program reports from grantees and ensure reports are received in a timely manner.

● Assist with reviewing program reports to ensure that program objectives are achieved and share reports with appropriate team members. Provide grantees with feedback on program reports, as appropriate.

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● Assist in supporting the quarterly accruals process.

● Support the design of humanitarian capacity strengthening activities, develop appropriate program guidance, and provide technical assistance.

Award Guidelines and Regulations:

● Assist in serving as a Bureau-wide resource on pertinent regulations and guidelines in awarding grants to Public International Organizations (PIOs) and NGOs.

● Help to develop and promote uniform BHA policies and procedures on PIO and NGO grant management.

External Relations:

● Provide support for BHA’s engagement in PIO executive board or governance meetings, including event planning, agenda development, and note-taking.

● Assist in the organization of regular and ad hoc meetings with partner organizations, humanitarian donors, and the U.S. Interagency.

● Under the guidance of the Team Leader or Deputy Team Leader, develop and maintain communications and relationships with key stakeholders—partner organizations/offices within and outside of the U.S.—to facilitate information exchange and coordination.

● Participate in discussions with key stakeholders and produce meeting summaries.

● Respond to inquiries, perform outreach services, and facilitate key stakeholder access to

BHA staff.

Internal Coordination:

● Facilitate communications between BHA offices and with various offices within USAID for Team-specific workstream developments and activities through information products and engagement.

● Coordinate tasks and activities with G3PC colleagues as well as other BHA and USAID staff related to PIO and NGO policy development, implementation, and practice.

● Assist with ensuring that all steps involved in managing humanitarian coordination files and relationships are performed, i.e., data entry, file maintenance, and close communication with relevant BHA or other USAID staff, as needed.

Policy Engagement:

● Track key issues, trends, and developments relating to PIO and NGO performance, the humanitarian system, and U.S. policy priorities.

● Support the review and analysis of PIO, NGO, U.S. Interagency, policies, guidance, and related documents.

● Support preparation for PIO executive board or governance meetings or principal level meetings, informal consultations with NGO, donor meetings or consultations, interagency policy coordination meetings, and U.S. Interagency or Congressional points of contact, and other key meetings.

● Assist in conducting background research and drafting memoranda for BHA and other parts of USAID on humanitarian workstreams.

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Administrative and Other General Duties and Responsibilities:

● Assist in promoting and cultivating team morale and workplace collaboration in a diverse, equitable, and inclusive work environment.

● Contribute to the implementation of Division and Teamwork plans.

● Support the development of a variety of correspondence, documentation, and reports, including memoranda and briefing papers on humanitarian issues for meetings and events.

● Assist in managing Team files, including data entry and file maintenance.

● Assist in responding to inquiries, perform outreach services, and facilitate their access to

BHA staff. Prepare background information to address requests for information on BHA programs from internal and external sources.

● Provide support to G3PC for a wide range of administrative functions.

● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.

● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and Bureau objectives.

● Participate in G3PC office-wide efforts to advance diversity, equity, inclusion, and accessibility (DEIA), including those related to Bureau programs, partners, staffing, professional development, and other key areas.

● Sign up for and serve, as needed, on Washington-based Response Management Teams (RMTs), which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will vary.

● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.

● As needed, may serve on temporary detail within the Bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.

● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the Federal Acquisition Regulation (FAR), and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

https://www.usaid.gov/ads/policy/300/302mar https://www.usaid.gov/ads/policy/300/302mar https://www.usaid.gov/ads/policy/300/303mai

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At the GS-12 Equivalent Level:

Award Portfolio Management:

● Support program management for humanitarian leadership initiatives in the broader humanitarian system working in close partnership with other G3PC Divisions, who manage related activities.

● Prepare all documentation to obtain timely award approval. This will involve properly inputting data into Office and Agency administrative and financial tracking systems for transmission to USAID’s Office of Acquisition and Assistance (M/OAA).

● Assist in coordinating across BHA to ensure timely awards to partners that consolidate funding across multiple offices/country responses and are managed by G3PC.

● Ensure that all steps involved in managing a grant portfolio are performed, i.e. data entry, file maintenance, and close communication with relevant BHA or other USAID staff, as needed.

● Track program reports from grantees and ensure reports are received in a timely manner.

● Review program reports to ensure that program objectives are achieved. Provide grantees with feedback on reports and share reports with appropriate BHA staff members.

● Ensure consistency in BHA and G3PC grant management processes across partner agencies.

● Support the quarterly accruals process.

Award Guidelines and Regulations:

● Serve as a Division and Bureau-wide resource on pertinent regulations and guidelines in awarding grants to PIOs and NGOs.

● Help develop and promote uniform policies and procedures on PIO or NGO grant management.

● Conduct quality assurance of BHA awards managed by G3PC.

● Support AOR/CORs to ensure adherence to award management policies and procedures.

External Relations:

● Develop and maintain communications and relationships with partner organizations/offices, both within and outside the USG, to ensure essential coordination of actions and information exchanges. Respond to inquiries, perform outreach services, and facilitate access to BHA staff.

● Assist in the organization of meetings with partner organizations and the U.S. Interagency.

● Participate in discussions related to the work of the current emergency responses when requested and produce meeting summaries to ensure program policy consistency.

● Provide support for BHA’s engagement with The Office for the Coordination of

Humanitarian Affairs (OCHA), including the OCHA Donor Support Group.

● Provide support for BHA’s engagement in executive board or governance meetings of PIO and NGO partners, including event planning, agenda development, and note-taking.

● Represent USG positions in a complex multilateral setting based on guidance from USAID

Washington, D.C. Headquarters.

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Internal Coordination:

● Facilitate communications between BHA offices and with various offices within USAID for Team-specific workstream developments and activities through information products and engagement.

● Coordinate tasks and activities with G3PC colleagues, as well as other BHA and USAID staff, related to award policy development, implementation, and practice.

● Liaise with the USAID Office of General Counsel and the OAA, under the general guidance of your supervisor, to ensure timely and consistent grant processes for partners.

Policy Engagement:

● Support review and analysis of partner PIO and NGO policies, guidance, and related documents.

● Track key issues and developments relating to PIO or NGO partners and the U.S.

Interagency performance and policy priorities.

● Support preparation for PIO executive board or governance meetings, informal consultations with NGO and USG Interagency or Congressional points of contact, and other key meetings.

Administrative and Other General Duties and Responsibilities:

● Assist in the preparation of memoranda and briefing papers. Anticipate and prepare documents and briefing memos on humanitarian issues for meetings and events.

● Draft routine responses to PIO and NGO partner or staff inquiries and participate in making recommendations to resolve issues, as appropriate.

● Assist in promoting and cultivating team morale and workplace collaboration in a diverse, equitable, and inclusive work environment.

● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.

● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and Bureau objectives.

● Participate in G3PC office-wide efforts to advance DEIA, including those related to Bureau programs, partners, staffing, professional development, and other key areas.

● Sign up for and serve as needed on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.

● Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.

● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, may serve on temporary detail within the Bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.

● Become certified and serve as an AOR/COR, as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract;

10 | Page this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in CPARS/APARS.

They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and report to the designated Division Chief or his/her designee, with guidance from the Office Director or his/her designee.

SUPERVISORY CONTROLS:

Supervisor sets overall objectives and resources available. The USPSC consults with his/her supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments, and for planning approaches or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

For the GS-11 Equivalent Level:

Bachelor’s degree with significant study in, or pertinent to the specialized field (including, but not limited to: international relations, human rights, political science, economics, public health, disaster management, public policy, or a related field) plus three (3) years of relevant work https://www.usaid.gov/ads/policy/300/302mar

11 | Page experience with the USG, Private Voluntary Organization (PVO)/NGO, PIO, or United Nations (UN) Agency.

OR

Master’s Degree with significant study in, or pertinent to the specialized field (including, but not limited to: international relations, human rights, political science, economics, public health, disaster management, public policy, or a related field) plus two (2) years of relevant work experience with the USG, PVO/NGO, PIO, or UN Agency.

For the GS-12 Equivalent Level:

Bachelor’s degree with significant study in, or pertinent to the specialized field (including, but not limited to: international relations, human rights, political science, economics, public health, disaster management, public policy, or a related field) plus five (5) years of work experience with the USG, PVO/NGO, PIO, or UN Agency, with direct experience working in emergency relief, humanitarian assistance, development or a related field, including one (1) year working on grants or award management or one (1) year working on humanitarian issues or complex emergencies.

OR

Master’s degree with significant study in, or pertinent to the specialized field (including, but not limited to: international relations, human rights, political science, economics, public health, disaster management, public policy, or a related field) plus four (4) years of work experience with the USG, PVO/NGO, PIO, or UN Agency, with direct experience working in emergency relief, humanitarian assistance, development, or a related field, including one (1) year working on grants or award management or one (1) year working on humanitarian issues or complex emergencies.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted.

https://www.acquisition.gov/browse/index/far

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● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Ability to obtain and maintain a Department of State medical clearance throughout the contract.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses.

Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

Policy Analysis Experience (10 points)

● Demonstrated experience working with PIOs/NGOs/other organizations on humanitarian policy issues.

● Demonstrated experience analyzing policy, and supporting the development and implementation of policy recommendations.

● Demonstrated experience working with multiple stakeholders on policy issues.

External Engagement Experience (12 points)

● Demonstrated interpersonal and problem-solving skills in working effectively with USG or PIO/NGO stakeholders.

● Demonstrated experience in successfully communicating through both written and oral materials.

● Demonstrated experience supporting high-level meetings or events.

Award Management and Compliance Experience (8 points)

● Demonstrated experience managing, or supporting management of, humanitarian awards.

● Demonstrated experience managing, or supporting management of, organization budgets.

● Demonstrated experience supporting the development of internal organizational policy or budget guidance and ensuring compliance.

Interview Performance (50 points)

Timed Writing Test (15 points)

Satisfactory Professional Reference Checks (5 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors

13 | Page determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

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Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.G3PCRecruitment@usaid.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained;

the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: Registration for a DUNS number is FREE.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Unique Entity Identifier at https://www.acquisition.gov/far/part- 52#FAR_52_204 and FAR 52.204-7, System for Award Management at https://www.acquisition.gov/far/part-52#FAR_52_204 or www.sam.gov.

mailto:BHA.G3PCRecruitment@usaid.gov https://www.acquisition.gov/far/part-52#FAR_52_204 https://www.acquisition.gov/far/part-52#FAR_52_204 https://www.acquisition.gov/far/part-52#FAR_52_204 http://www.sam.gov/

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V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.

Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. USPSC Offeror Form (AID 309-2)

3. Medical History and Examination Form (DS-6561). **

4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

5. Questionnaire for Non-Sensitive Positions (SF-85). **

6. Finger Print Card (FD-258). **

7. Employment Eligibility Verification (I-9 Form). **

** Forms 3 through 7 shall be completed ONLY upon the advice of the Contracting Officer that an offeror is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Lodging Allowance (Section 120).

(b) Living Quarters Allowance (Section 130).

(c) Post Allowance (Section 220).

(d) Supplemental Post Allowance (Section 230).

(e) Separate Maintenance Allowance (Section 260).

(f) Education Allowance (Section 270).

(g) Education Travel (Section 280).

(h) Post Differential (Chapter 500).

http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

16 | Page

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay (Section 650).

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

Five Year Table – Humanitarian Officer/Specialist

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTIT

Y (C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Year 1 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0002 Base Year 2 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0003 Base Year 3 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0004 Base Year 4 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

17 | Page

0005 Base Year 5 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 – Authorization of Family and Medical Leave for U.S. Personal Services Contractors (USPSCs) AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

AAPD 18-02 REVISED - Medical Evacuation (MEDEVAC) Services AAPD No. 18-02 is hereby incorporated as Attachment 3 to the solicitation.

FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 4 to the solicitation.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

ATTACHMENT 1

18 | Page

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER

2006)

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0

19 | Page provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

[End of Provision]

ATTACHMENT 2

20 | Page

GP 5. LEAVE AND HOLIDAYS (DEC 2017)

(Pursuant to class deviation #M/OAA-DEV-AIDAR-18-1c)

(a) Annual Leave

(1) The contractor is not entitled to annual leave if the period of performance of this contract is 90 days or less. If the contract period of performance is more than 90 days, the contractor shall earn annual leave as of the start date of the contract period of performance as specified in paragraph (a)(2) below.

(2) The contractor shall accrue annual leave based on the contractor’s time in service according to the following table:

Time in Service Annual Leave (AL) Accrual Calculation 0 to 3 years Four hours of leave for each two week period over 3, and up to 15 years Six hours of AL for each two week period

(including 10 hours AL for the final pay period of a calendar year) over 15 years Eight hours of AL for each two week period

USAID will calculate the contractor’s time in service based on all the previous service performed by the contractor as a: 1) USAID PSC (i.e., the contractor has served under any USAID personal services contracts of any duration covered by Sec. 636(a)(3) of the FAA or other statutory provision applicable to USAID); and/or 2) former U.S. Government (USG) direct-hire, under either civilian and/or military service.

(3)

(i) AL is provided under this contract for the purposes of affording necessary rest and recreation during the period of performance. The contractor, in consultation with the USAID Mission or USAID/Washington, as appropriate, shall develop an AL schedule early in the contractor's period of performance, taking into consideration project requirements, employee preference, and other factors. All AL earned by the contractor must be used during the contractor’s period of performance.