Signed SOL Humanitarian Assistance Officer 720BHA23R00056 (2).pdf

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720BHA23R00056

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I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA23R00056

2. ISSUANCE DATE: August 28, 2023

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: July 10, 2024, 12:00 P.M. Eastern Time

This solicitation is open and continuous until July 10, 2024. The following are the closing dates for each review period:

October 12, 2023, 12:00 P.M. Eastern Time January 10, 2024, 12:00 P.M. Eastern Time

April 10, 2024, 12:00 P.M. Eastern Time July 10, 2024, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be canceled at the Contracting Officer’s discretion.

4. POINT OF CONTACT: OA, ALAC, and MENAE Recruitment Team, BHA.MENAERecruitment@usaid.gov

5. POSITION TITLE: Humanitarian Assistance Officer (Multiple Positions)

6. MARKET VALUE: Depending on the qualifications of the offeror, this position can be filled at either the GS-9 ($64,957 - 84,441), GS-11 ($78,592 - 102,166), GS-12 ($94,199 - $122,459) or GS-13 ($112,015 - $145,617) equivalent level, including Washington, D.C. locality pay.

Final compensation will be negotiated within the listed market value and will include Locality

Pay for domestic USPSCs based on the location of the Official USAID Worksite, or the approved alternative worksite if approved for remote work. USPSCs performing overseas are not entitled to Locality Pay.

Offerors who meet the minimum qualifications for a GS-9 will be considered for the GS-9 level positions. Offerors who meet the minimum qualifications for a GS-11 will be considered for the GS-11 level only. Offerors who meet the minimum qualifications for a GS-12 will be considered for the GS-12 level only. Offerors who meet the minimum qualifications for a GS- 13 will be considered for the GS-13 level only.

Candidates selected at the GS-9 may have an opportunity for advancement to the GS-11 equivalent after at least two years at the GS-9 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful mailto:BHA.MENAERecruitment@usaid.gov

3 | Page performance evaluation. Advancement to the GS-11 level is not guaranteed. Candidates selected at the GS-11 may have an opportunity for advancement to the GS-12 equivalent after at least two years at the GS-11 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation.

Advancement to the GS-12 level is not guaranteed. Candidates selected at the GS-12 may have an opportunity for advancement to the GS-13 equivalent after at least two years at the GS-12 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation. Advancement to the GS-13 level is not guaranteed.

Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PLACE OF PERFORMANCE: Washington, D.C.; Relocation expenses will not be reimbursed for U.S.-based positions.

8. PERIOD OF PERFORMANCE: Five (5) years, tentatively 145 day estimated start date from closing.

9. ELIGIBLE OFFERORS: U.S. Citizens Only

BHA’s DIVERSITY PHILOSOPHY

Your Uniqueness is Welcome Here!

It takes talented people with unique experiences to provide the best humanitarian aid possible.

We are committed to having a workforce that reflects the global communities we serve. We strive to create an inclusive workplace, where everyone brings their authentic selves to work. We invite you to join us in providing humanitarian assistance to save lives and alleviate the suffering around the world.

10. SECURITY LEVEL REQUIRED: Secret

If there is a change in circumstances requiring access to National Security information classified at the Top-Secret level, the offeror may be asked to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

11. STATEMENT OF DUTIES

GENERAL STATEMENT OF PURPOSE OF THE CONTRACT

The United States Agency for International Development (USAID) Bureau for Humanitarian Assistance (BHA) works to save lives, alleviate human suffering, and reduce the impact of disasters by helping people in need become more self-reliant. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian https://www.usaid.gov/

4 | Page assistance falling into two conceptual areas: 1) Humanitarian Response during emergencies and

2) Early Recovery, Risk Reduction, and Resilience activities to address longer-term recovery after emergencies. You can learn more about BHA on our website.

The Humanitarian Assistance Officer (HAO) supports the work of BHA and works closely with program, technical, and policy units in BHA/Washington and overseas to plan, implement, oversee, and analyze BHA humanitarian programs. As an HAO, you will be based in Washington, D.C. and may occasionally travel to other assigned regions.

This position is located within one of BHA’s three geographical offices: the Office of Africa (OA), the Office of Asia, Latin America, and the Caribbean (ALAC), or the Office of the Middle East, North Africa, and Europe (MENAE). Each Office manages the programming done in those regions of the world. You will be placed on a regional team based on experience and BHA needs.

The Offices respond to humanitarian needs, build resilience, mitigate disasters, and help communities transition from crisis through grants, cooperative agreements, and contracts with non-governmental organizations (NGOs); international organizations including United Nations (UN) agencies; and other partners.

● OA consists of five (5) geographic divisions: East Africa; Central Africa; Sudans; West Africa; and Southern Africa.

● MENAE consists of three (3) geographic divisions: Europe and North Africa; Middle East Arabian Peninsula and Iran; and Middle East and the Levant.

● ALAC consists of three (3) geographic divisions: Latin America and the Caribbean; East Asia and the Pacific; and South and Central Asia.

STATEMENT OF DUTIES TO BE PERFORMED

At the GS-9 equivalent level

Contextual Knowledge and Learning

● Monitor humanitarian context for assigned country/team, tracking emerging disasters and crises; changes in engagement with host country governments, partners, and other donors; and opportunities for transitions to resilience programs.

Manage and administer emergency and/or early recovery, risk reduction, or resilience-related grants:

● With support from senior team members, coordinate the entire award cycle with external partners, including UN agencies and NGOs.

● Input award data, including proposals, feedback to partners, financial data, and program reports, into administrative and financial tracking systems.

● Review grant applications for completeness, alignment with BHA funding priorities and technical guidance, and suitability to the country context.

● Identify trends and challenges in award implementation.

https://www.usaid.gov/humanitarian-assistance

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● Track and process all post-award management issues to ensure timely response to partner requests.

● Ensure award administration complies with Agency and Bureau guidance (e.g., USAID Automated Directives Systems (ADS), USAID policies, US Code of Federal Regulations, BHA Emergency Application Guidelines).

● Participate in the award evaluation process.

● Monitor awards for compliance with the terms of the contracts or grants and address irregularities according to USAID guidance.

Award problem solving:

● Working with senior team members, troubleshoot award processing and management issues using a variety of sources, including USAID and BHA policies and regulations.

Coordinate portfolio activities:

● Maintain ongoing communication with partners to monitor implementation progress.

● Provide time-sensitive updates or responses to requests for information on portfolio activities to the Deputy Team Lead or Team Lead.

● Participate in program-related planning efforts, such as country strategies, budget development/planning, or scenario-based contingency planning.

● Ensure filing systems are maintained and updated.

● Occasionally travel to regions in the assigned portfolio to meet with partners and monitor award implementation.

Frequently used written and oral communication:

● Draft official U.S. Government (USG) communications related to requests for assistance for disaster response.

● Use written and oral communication to coordinate within BHA and USAID, and with other USG agencies, and external partners.

● Regularly attend and participate in team, division, bureau and other USAID meetings, and meetings with external stakeholders.

● Provide written or verbal program or award updates to stakeholders.

● Provide written input on reports, award applications, disaster declarations, memos, and other pertinent documents.

● Use Google Suite and Microsoft Office, as well as other USAID-specific systems.

Financial management:

● Initiate funding requests in USAID financial management software, track and manage award financial information, and provide financial information to various requestors as needed.

Attend required trainings:

● This role requires mandatory training by USAID to meet federal and agency requirements.

Training for USAID and BHA systems is provided. HAOs must ensure all training and certifications remain current.

Responsibility and decision-making:

● Consults with senior team members, including Deputy Team Lead or Team Lead, for direction and priority setting.

Additional Duties and Responsibilities

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● This position is expected to be able to qualify, train for, and routinely serve on disaster/humanitarian responses in Washington DC or in the disaster area for 2 to 6 weeks (or more) intervals. These can either be Disaster Assistance Response Teams (DARTs) and/or Response Management Teams (RMTs). DARTs are deployed to the field in response to disasters and operate in the field, providing staff an opportunity to deploy overseas for an extended period of time (e.g., 6-8 weeks). RMTs are based in Washington, DC and provide services to support DARTs, such as coordination and external engagement, communications, planning, logistics, travel coordination, or other similar duties (depending on the RMT role).

● As needed, may serve on temporary short-term assignments (“detail”) on other teams within the office or bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with existing duties and responsibilities and will be directly related to the position’s scope of work.

● As needed, staff is expected to support BHA’s hiring efforts and serve on PSC hiring committees. Training will be provided.

At the GS-11 equivalent level (If the PSC is promoted during contract performance).

The GS-11 level includes all responsibilities in the GS-9 level (above), with the addition of:

Contextual Knowledge and Learning:

● Assist in identifying issues, lessons learned, and opportunities for new programming across the humanitarian-resilience spectrum.

● Review and monitor national and international disaster risk reduction, disaster management, and resilience strategies, plans, and programs in the area of responsibility.

● Communicate and coordinate with BHA teams overseas to maintain current understanding of existing and impending humanitarian crises.

grants:

● Review grant applications for alignment with BHA country strategies and technical requirements and for budget feasibility.

● Ensure current programming aligns with BHA country strategies.

● Coordinate review and feedback of partner program reports to make sure program objectives have been achieved and identify issues with partner performance.

● Share trends in program progress with country team members, and Deputy Team Lead and Team Lead, as appropriate.

● Monitor and track risk mitigation plans and reports of diversion, waste, fraud, or abuse, including coordination across BHA and advising team members on required processes, as required.

Award problem solving:

● Develop fluency in USAID rules and regulations and award management processes to be able to propose or provide input to solutions to address award management issues.

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Coordinate portfolio activities:

● Coordinating closely with BHA teams overseas, regularly analyze partner performance.

Frequently use written and oral communication:

● Represent BHA in meetings with implementing partners, other USAID Bureaus, the interagency, and external organizations to discuss program implementation and strategies.

● Coordinate responses to requests for assistance to respond to disasters, including drafting official USG communications and leading coordination meetings.

● Provide written and oral responses to requests for information on BHA’s activities in the area of responsibility for internal and external audiences. This may include briefing papers, memoranda, talking points, formal presentations, and informal briefings.

Financial management:

● Make recommendations in support of strategic decisions about financial and budgetary factors in programming.

Responsibility and decision-making:

● Under direction of a supervisor, perform with a moderate level of independent judgment, discretion, and personal responsibility.

● Provide input on planning, designing, and carrying out projects and programs.

● Provide input on the development of procedures and processes for the assigned team;

may provide input into Office and BHA procedures.

● The PSC may be expected to obtain an Agreement Officer's Representative (AOR) or

Contracting Officer's Representative (COR) certification. The AOR/COR oversees agreements and/or contracts. This includes but is not limited to reviewing invoices, approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, financial/budget reports, contractor performance evaluations, and compliance. More information about the AOR/COR responsibilities and related requirements can be found in the COR designation letter and the AOR designation letter. In the event that this role requires an AOR/COR certification, mandatory training will be provided.

At the GS-12 equivalent level (If the PSC is promoted during contract performance).

The GS-12 level includes everything in the GS-11 level (above), with the addition of:

Contextual Knowledge and Learning

● Serve as a primary point of contact/specialist in the area of responsibility for BHA team leadership.

grants and/or contracts:

https://www.usaid.gov/ads/policy/300/302mar https://www.usaid.gov/ads/policy/300/303mai

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● In close coordination with BHA teams overseas, ensure a timely and appropriate response to the requests for BHA assistance to respond to disasters and crises. This includes reviewing USAID Mission and U.S. Embassy recommendations for assistance and providing guidance on resources and strategies to respond to the disaster.

● Research or provide input into solutions to address award management problems.

● Will serve as AOR for BHA grants and, with the support of the Team Lead, may serve as

COR for contracts, reviewing, and coordinating approvals for contract staffing, work plans, deliverables, and financial management.

● Participate actively in the development of programmatic strategies for disaster responses and disaster risk reduction efforts, providing analysis and recommendations for needs prioritization and award mechanism options.

● Ensure implications of policy decisions at BHA, USAID, and interagency levels on the portfolio are understood by country or regional team leadership.

Frequently use written and oral communication:

● Independently serve as BHA’s representative in bureau and agency meetings, and with external partners, as assigned by the Team Leader.

● With guidance from the Team Leader, lead bureau-wide humanitarian coordination meetings.

● May review written communications from team members to ensure documents are grammatically correct, error-free, and in-line with BHA, USAID, and USG policy.

Financial management:

● Participate in and make recommendations about strategic decisions involving financial and budgetary issues.

Responsibility and decision-making:

● Share award management expertise with junior team members, through mentorship, training, and problem-solving support.

● Provide significant input or take ownership of team planning initiatives (strategy development, work planning, etc.).

● Under the general direction of the supervisor, perform with a moderately high level of independent judgment, discretion, and personal responsibility.

At the GS-13 equivalent level (If the PSC is promoted during contract performance).

The GS-13 level includes everything in the GS-12 level (above), with the addition of:

Contextual Knowledge and Learning

● Maintain an in-depth understanding of the political and humanitarian interests of USG and other stakeholders specific to the country or region of responsibility.

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● Prepare regular strategic and analytical reports on current or anticipated emergencies and disaster preparedness efforts.

● Serve as a resource for BHA and other senior officials for program-related planning efforts to include event and scenario-based contingency planning.

grants and/or contracts:

● In coordination with BHA teams overseas, work with implementing partners on concept papers and proposals for BHA funding to ensure they align with BHA’s objectives and application guidelines.

● Provide support to the overseas country or regional team on program monitoring, assessments, and strategy development.

● Independently manage BHA/Washington engagement and coordination with BHA overseas staff in regional or country strategy development process.

● Monitor program funding and implementation against established strategies, analyze trends, and advise the Team Leader of recommendations.

● Influence programmatic policy in the area of responsibility, drawing upon expertise in humanitarian programming and principles and understanding of portfolio strategies.

● Identify overarching trends and programming issues and propose new methodologies, processes, or solutions, in coordination with other BHA offices, as necessary.

● Coordinate the regional team’s program efforts with field-based BHA staff, other BHA colleagues, USAID bureaus, and other humanitarian stakeholders.

Frequently use written and oral communication:

● Independently represent BHA interests in a wide range of senior-level gatherings across USAID, as well as at the desk officer level within the USG interagency.

● Develop and review communications to ensure they are consistently error-free, professional, and comprehensive.

Financial management:

● Make strategic decisions about financial and budgetary factors in programming.

Responsibility and decision-making:

● Lead projects and team activities, and provide mentorship, guidance, and training to other team members, at the Team Leader’s direction.

● Serve as the team’s expert on USAID and BHA policy and programming requirements and guidelines across the area of responsibility, drawing on expertise across different types of awards/portfolios.

● Develop procedures and processes for the core team; provide input into Office and BHA procedures.

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● This role does not have supervisory responsibilities; however, the PSC may serve in an acting leadership role within the bureau in order to meet short-term staffing needs, not to exceed 120 days in a 12-month contract year.

In times of emergency humanitarian assistance, the PSC will serve on temporary details within the bureau. Duties performed while on detail will correspond to the level and market value for the position and the work specified to be performed in the Statement of Duties.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the Team Lead or Deputy Team Lead or their designee.

SUPERVISORY CONTROLS:

GS-11 equivalent and below:

The supervisor sets overall objectives and resources available, and works with the USPSC to develop deadlines, work to be done and methodology; the USPSC is responsible for carrying out assignments, consulting with the supervisor on policy interpretations, work is evaluated for technical soundness and effectiveness in meeting work objectives.

GS-12 equivalent:

The supervisor sets overall objectives and resources available and works with the USPSC to develop deadlines, work to be done; the USPSC is responsible for planning and carrying out assignments, coordinating with others and interpreting policy in terms of established objectives.

May also determine the approach to be taken and the methodology to be used, keeping supervisor informed of progress.

GS-13 equivalent:

The supervisor sets overall objectives. USPSC and supervisor together develop deadlines, projects, and work to be done. The USPSC independently plans, designs, and carries out project, studies, and programs. Completed work is reviewed only from an overall standpoint in terms of feasibility, compatibility with other work, or effectiveness in meeting requirements, or expected results. Technical problems are generally resolved without reference to supervisors.

12. PHYSICAL DEMANDS

The work requested is primarily sedentary and does not involve undue physical demands.

Work is primarily performed in an office setting.

During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). During deployment on DARTs (if required), and

11 | Page during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

At the GS-9 level:

● A High School Diploma and at least five (5) years of experience in providing administrative support (filing, scheduling, written communications), data entry and management, or facilitating grant or award management processes. A Bachelor’s degree in any discipline can be substituted for four (4) years of experience, and a Master’s in any discipline can be substituted for six (6) years of experience.

● Specialized experience: Experience working or volunteering in government, non-governmental or private voluntary organizations (NGOs or PVOs), nonprofit or charity organizations, or research or policy institutions.

At the GS-11 level:

● A High School Diploma and at least eight (8) years of experience in administrative support, international policy research or analysis, humanitarian or development assistance, or portfolio management (including, but not limited to, grant or award administration, determining budget levels, budget oversight, or monitoring and evaluating programs). A Bachelor’s degree in any discipline can be substituted for four (4) years of experience, and a Master’s in any discipline can be substituted for six (6) years of experience.

● Specialized experience: supporting grant management (proposal development, budget development or management, grant administration or implementation, monitoring or evaluation) in a humanitarian or development context.

At the GS-12 level:

● A High School Diploma and at least nine (9) years of experience in administrative management, international policy research or analysis, humanitarian or development assistance, or portfolio management (including proposal development, grant or award administration, determining budget levels, budget oversight, or monitoring and evaluating programs). A Bachelor’s degree in any discipline can be substituted for four (4) years of experience, and a Master’s in any discipline can be substituted for six (6) years of experience.

● Specialized Experience: Responsible for managing humanitarian or development assistance awards or grants.

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● Specialized Experience: Field experience in international humanitarian assistance.

At the GS-13 level:

● A High School Diploma and at least ten (10) years of experience in administrative management, international policy research or analysis, humanitarian or development assistance, or portfolio management (including, but not limited to, managing grants or awards, selecting programs for funding, determining budget levels, or developing program strategies.) A Bachelor’s degree in any discipline can be substituted for four (4) years of experience, and a Master’s in any discipline can be substituted for six (6) years of experience.

● Specialized Experience: Responsible for managing humanitarian or development assistance awards or grants.

● Specialized Experience: Field experience in international humanitarian assistance.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See section IV for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures may be accepted.

● Ability to obtain and maintain a Secret clearance. If there is a change in circumstances requiring access to National Security information classified at the Top-Secret level, the offeror may be asked to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

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● Ability to obtain and maintain a Department of State medical clearance throughout the contract. More information on medical clearance classifications can be found in 16 FAM

211.2 Clearance Classifications or the Department of State webpage on medical clearances.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Education and General Experience

Required years of general experience and education

Pass or Fail

Specialized Experience Experience in required specialized skills, industry knowledge to complete the duties/tasks

30 points

Offeror Interview Validation of required skills and knowledge for suitability for the position.

50 points

Professional Reference Checks

Written confirmation of current or previous professional colleagues or supervisor.

20 points

Total Possible Points: 100

Offerors are required to complete the Specialized Experience Requirement Verification form in order to be considered. Please download, complete, and submit the application package.

SCORING OF OFFERORS

Specialized Experience: (30 points)

Interview Performance: (50 points) https://www.state.gov/popular-topics-medical-clearances/#Clearance https://www.state.gov/popular-topics-medical-clearances/#Clearance https://docs.google.com/document/d/1Qz0grFGO-tn9ga7VKoFV-GbNWg8aawaNbwEzrJnd-BI/edit

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Satisfactory Professional Reference Checks: (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection.

Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during the future phase of the selection process.

IV. SUBMITTING AN OFFER

1. Eligible Offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

4. Specialized Experience Requirement Verification. Offerors are required to complete the Specialized Experience Requirement Verification form in order to be considered. Please download, complete, and submit with the application package.

5. Complete resume. In order to fully evaluate your offer, your resume must include:

A. Offerors must notate on their resume what GS level equivalent is being applied for. Applicants may list more than one GS level on their resume.

B. Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include http://www.usaid.gov/forms

15 | Page dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

C. Specific duties performed that fully detail the level and complexity of the work.

D. Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

E. U.S. Citizenship F. Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career

Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation [for each grade level(s) for which you are applying]. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

Reasonable Accommodation Policy:

USAID is committed to equal employment opportunity; therefore, reasonable accommodations are available to applicants and employees with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the Reasonable Accommodation Division in the Office of Civil Rights at reasonableaccommodations@usaid.gov. Reasonable accommodation decisions are made on a case-by-case basis. To learn more about the Reasonable Accommodation Division, please visit our website at:

https://www.usaid.gov/careers/reasonable-accommodations.

6. NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

mailto:reasonableaccommodations@usaid.gov https://www.usaid.gov/careers/reasonable-accommodations

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7. NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained; the offer may be rescinded.

8. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION: This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.

Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. USPSC Offeror Form (AID 309-2)

3. Specialized Experience Requirement Verification. Offerors are required to complete the

Specialized Experience Requirement Verification form in order to be considered. Please download, complete and submit with the application package.

4. Medical History and Examination Form (DS-6561). **

5. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

6. Questionnaire for Non-Sensitive Positions (SF-85). **

7. Finger Print Card (FD-258). **

8. Employment Eligibility Verification (I-9 Form). **

** Forms 4 through 8 shall be completed ONLY upon the advice of the Contracting Officer that an offeror is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Leave and Holidays http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do

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2. ALLOWANCES

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Lodging Allowance (Section 120).

(b) Living Quarters Allowance (Section 130).

(c) Post Allowance (Section 220).

(d) Supplemental Post Allowance (Section 230).

(e) Separate Maintenance Allowance (Section 260).

(f) Education Allowance (Section 270).

(g) Education Travel (Section 280).

(h) Post Differential (Chapter 500).

(i) Payments during Evacuation/Authorized Departure (Section 600)

(j) Danger Pay. (Section 650)

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S.

Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at:

https://www.usaid.gov/ads/policy/300/aidar

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F) https://aoprals.state.gov/content.asp?content_id=282&menu_id=101 https://www.usaid.gov/ads/policy/300/aidar

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0001 Base Year 1 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ _TBD $_TBD at Award after negotiatio ns with Contracto r

0002 Base Year 2 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ _TBD $_TBD at Award after negotiatio ns with Contracto r

0003 Base Year 3 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ _TBD $_TBD at Award after negotiatio ns with Contracto r

0004 Base Year 4 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ _TBD $_TBD at Award after negotiatio ns with Contracto r

0005 Base Year 5 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ _TBD $_TBD at Award after negotiatio ns with Contracto r

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at: http://www.usaid.gov/work-usaid/aapds-cibs

AAPD 06-10 – PSC Medical Expense Payment Responsibility http://www.usaid.gov/work-usaid/aapds-cibs http://www.usaid.gov/work-usaid/aapds-cibs

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AAPD No. 06-10 is hereby incorporated as Appendix 1 to the solicitation.

AAPD 21-05 – Revised and Expanded Fringe Benefits for U.S. Personal Services Contractors AAPD No. 21-05 is hereby incorporated as Appendix 2 to the solicitation.

FAR 52.222-50 – Revised Combating Trafficking in Persons FAR Clause 52.222-50 is hereby incorporated as Appendix 3 to the solicitation.

FAR 52.204-27 Prohibition on a ByteDance Covered Application.

FAR Clause 52.204-27 is hereby incorporated as Appendix 4 to the solicitation.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

5. PSC Ombudsman

The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information:

https://www.usaid.gov/work-usaid/personal-services-contracts-ombudsman

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov https://www.oge.gov/web/oge.nsf/OGE%20Regulations https://www.usaid.gov/work-usaid/personal-services-contracts-ombudsman mailto:PSCOmbudsman@usaid.gov

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APPENDIX 1

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) MEDICAL

EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation.

(see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0

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10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.

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(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting AAPD 06-10 PSC Medical Expense Payment Responsibility 7 Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).

[End of Provision]

APPENDIX 2

GP. 5 Leave and Holidays [Deviation (NOV 2021)]

Leave and Holidays (NOV 2020)

(a) Annual Leave

(1) The contractor may accrue annual leave at the rate specified in paragraph (a)(2) of this clause as follows:

(i) If the contract period of performance is ninety (90) calendar days or more, and the contractor's performance is continuous for the contract period of performance, the contractor is entitled to accrue annual leave as of the start date of the contract.

(ii) If the contract period of performance is ninety (90) calendar days or more, and the contractor's performance is not continuous during the contract period of performance, the contractor is entitled to accrue annual leave only for each instance of continuous performance of ninety (90) calendar days or more.

(iii) If the contract period of performance is less than ninety (90) calendar days, the contractor is not entitled to accrue annual leave.

(2) The rate at which the contractor will accrue annual leave is based on the contractor's time in service according to the table of this paragraph (a)(2). The accrual rates are based on a full-time, 40-hour workweek, which will be prorated if the contract provides for a shorter workweek:

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Time in Service Annual Leave (AL) Accrual Rate 0 to 3 years 4 hours of leave for each 2-week period over 3, and up to 15 years 6 hours of AL for each 2-week period

(including 10 hours AL for the final pay period of a calendar year) over 15 years 8 hours of AL for each 2-week period

(i) USAID will calculate the time in service based on all the previous service performed by the contractor as—:

(A) An individual personal services…