Signed Contract for 36C24925P0046.pdf

PDF 2 MB Posted Nov 7, 2024

Attached to: Radiation Dosimeters and Exposure Reporting Software Subscription for James H. Quillen VAMC 37684
Solicitation number: 36C24924P1304
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9

About this file

Written by GovTribe AI · Nov 7, 2024

This document is a signed contract between the Department of Veterans Affairs and Radiation Detection Company for the provision of radiation dosimeter badge and exposure reporting services at the James H. Quillen VA Medical Center in Mountain Home, Tennessee. The contract has a base period from November 1, 2024 to October 31, 2025, with four option years through October 31, 2029. The total contract value is $122,282.20. Key requirements include the issuance, collection, processing, and analysis of radiation film badges for approximately 386 VA employees, as well as providing monthly and annual radiation exposure reports. The contract is set aside for small businesses and includes various FAR clauses related to government contracting requirements. Pricing is provided per unit for different badge types and services, with additional line items for lost/damaged badges, rush shipments, and return shipments.

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

621-25-1-159-0007

36C24925P0046 621C50053

AWARDED:

EFFECTIVE: 11-01-2024

N/A

Mark Miezin 615-347-2129

90C

Department of Veterans Affairs

Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204

Murfreesboro TN 37129

334517

1200 Employees

NET30

N/A

James H. Quillen VAMC

Lamont Street and Veteran's Way

Mountain Home TN 37684

Network Contracting Office 9

Department of Veterans Affairs

Network Contracting Office (90C)

1639 Medical Center Parkway Suite 204

Murfreesboro TN 37129

1YSQ6

RADIATION DETECTION COMPANY

3527 SNEAD DR

GEORGETOWN TX 78626

FXCXNV4EY2Z6

FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp

Invoice Setup Information 1-877-489-6135

Invoice must be submitted electronically

Setup 1-877-489-6135

The purpose of this firm fixed price contract is to provide dosimeter badge and exposure reporting service to Mountain

Home Medical Center.

See B.2 Cost/Price Schedule and B.3 SOW

Base Year 11/01/2024 - 10/31/2025 $24,456.44

Option Year 1 11/01/2025 - 10/31/2026 $24,456.44

Option Year 2 11/01/2026 - 10/31/2027 $24,456.44

Option Year 3 11/01/2027 - 10/31/2028 $24,456.44

Option Year 1 11/01/2028 - 10/31/2029 $24,456.44

Total: $122,282.20

Ensure to use purchase order 621C50053 on payment invoices and pack slips to ensure prompt delivery & payment.

Contract POC: Mark Miezin Email: Mark.Miezin@va.gov

Tel: 615-347-2129

Delivery POC: Ashley Shortt Email: Ashley.Shortt@va.gov

Tel: 423-926-1171 x 7457

$24,456.44

621-3650160-159-822200-2560-C50053 010022251

X X

X 1

Scott Dickey

Contracting Officer

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 Statement of Work - Radiation Film Badge Monitoring

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ACCOUNTING AND APPROPRIATION DATA

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.5 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.7 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.8 VAAR 852.247-72 MARKING DELIVERABLES (OCT 2018)

C.9 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Radiation Detection Co.

ATTN: Gamah Toney, gamah.toney@radetco.com 3527 Snead Drive Georgetown, TX 78626

b. GOVERNMENT: Contracting Officer Scott Dickey, 36C249

Network Contracting Office 9 (90C), NCO 9 1639 Medical Center Parkway, Suite 204 Murfreesboro, TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly in arears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

None

B.2 Statement of Work - Radiation Film Badge Monitoring

Radiology Service James H. Quillen VA Medical Center Mountain Home, TN 37684 Project: Radiation Badge Monitoring of Personnel

1. Background

This Statement of Work (SOW) defines the scope of services and terms for the radiation badge monitoring contract for James H. Quillen VAMC to provide radiation badge monitoring services for the purpose of monitoring radiation exposure levels of government employees. This outlines the requirements, deliverables, and terms of the contract.

2. Objective

The objective of this project is to contract a vendor to supply radiation monitoring devices of different types deemed appropriate by facility. Vendor will also supply Mountain Home VA with electronic monthly reports to designate COR of each personnel being monitored.

Services will include the provision of radiation badges, periodic collection of badges, and analysis of radiation exposure data. Monitoring will be conducted in compliance with all relevant federal regulations and guidelines.

Estimated Usage:

Line Unit Description Quantity

0001 Month OSL Badge - Monthly Annual (Estimated)

James H Quillen VAMC (260 Monthly) Knoxville Radiology (20 Monthly)

3,360

0002 Quarter OSL Badge - Quarterly Annual (Estimated)

James H Quillen VAMC (76 Quarterly) Knoxville Radiology (16 Quarterly)

0003 Month TLD Saturn Ring badges monthly

Annual (Estimated) James H Quillen VAMC (14 Monthly)

0004 Annual Rush Shipment 6

0005 Quarter Thermal Fast Neutron JA – Quarterly (4 Quarterly)

0006 Month Lost/Damaged Dosimeters (Estimated) 120

0007 Month Return Shipment 36

0008 Month Lost/Damaged Ring Dosimeter

(Estimated)

0009 Annual Equivalent Form 5- Annual Reporting

(Estimated)

0010 Month Departmental Group/Series- Same Site

(12 per month) (Estimated)

Contractor shall supply a base contract with 4 option years as follows:

Base November 1, 2024, to October 31, 2025

Option Year 1 November 1, 2025, to October 31, 2026

Option Year 2 November 1, 2026, to October 31, 2027

Option Year 3 November 1, 2027, to October 31, 2028

Option Year 4 November 1, 2028, to October 31, 2029

3. Scope

The Contractor/Vendor shall provide radiation film badge monitoring services for employees working in radiation sensitive environments.

The monitoring shall include the issuance, collection, processing, and analysis of radiation film badges worn by employees.

The Contractor/Vendor will ensure availability and functionality of dosimeters.

The Contractor/Vendor will establish and adhere to a schedule for dosimeter issuance and collection.

The Contractor/Vendor will process and analyze dosimeters using approved methods and equipment.

The Contractor/Vendor will maintain confidentiality of employee radiation exposure data.

The Contractor/Vendor will provide timely and accurate reports. Contractor/Vendor shall provide monthly reporting via mail and/or electronic access available within 10 days of receiving returned badges.

The Contractor/Vendor will secure transportation of collected badges to the Contractor’s facility for processing.

The Contractor/Vendor will provide accurate processing and analysis of radiation exposure levels indicated by the badges.

The Contractor/Vendor will generate a detailed report summarizing radiation exposure levels for each employee.

The Contractor/Vendor shall supply radiation monitoring devices prior to the first day of each month.

The Contractor/Vendor shall insure shipping and handling of all monitoring devices at standardized line-item cost to include standard shipping and rush shipping option. Shipments must include a return shipment label.

The Contractor/Vendor shall communicate all problems with monitoring devices and reports to the James Quillen VAMC RSO (Radiation Safety Officer)

The Contractor/Vendor shall secure and protect all personal identification of all staff in agreement with VA policy. Contractor/Vendor shall be available for service during Monday through Friday 8am to 5pm.

The Contractor/Vendor shall provide a detailed line-item monthly invoice which correlates to contract line items description and cost.

The Contractor/Vendor will not charge for unused radiation badges provided to government employees.

The Contractor/Vendor will agree to not impose late fees for the return of radiation badges beyond the specified collection date if returned within 60-day period. However, prompt return of badges will be encouraged to ensure accurate monitoring.

The Contractor/Vendor shall provide access to lifetime radiation exposure reports upon request to the RSO and/or COR (Contracting Officer Representative) by email to Kristi.Street@va.gov.

Or at the request of the RSO (Radiation Safety Officer) John.Mullins@va.gov

The Contractor/Vendor will be required to perform all aspects of this contract to include manufacture, process, and administrative activities at facility on site and not through a third party.

The Contractor/Vendor shall provide pre labeled mailers for badges going to other locations/groups at no extra charge.

The Contractor/Vendor upon mutually agreed upon 14-day notice and timely return will offer credit or reimbursement for unused badges.

Site:

• Shall assure that information provided is accurate. Shall assure that invoicing is correct.

• Shall return radiation monitoring devices in a timely manner for processing. Shall contact the vendor to add or cancel individual monitoring devices.

• Shall provide written notice via email for all requests of lifetime exposures report.

• Shall designate employees for radiation monitoring and ensure compliance with badge wearing and return procedures.

• Shall promptly communicate any issues or concerns related to the radiation monitoring service.

4. Requirements and Deliverables

Requirements and Deliverables will be required to perform all aspects of this contract to include the provision of radiation badges, collection of radiation badges at specified intervals, analysis and reporting of radiation exposure levels, timely delivery of reports detailing radiation exposure data.

Provide access to a secure online interactive portal to include the following services:

• Track shipments.

• Track returns.

• Ability to configure badge wearers.

• Ability to add/remove badges.

• Access to reports.

The Contractor/Vendor will provide availability to customer service by phone if needed. Metric reports will be included with no additional cost.

5. A requirement for Annual Security/Privacy Awareness Training

Before contractor/vendor is granted access to VA information or information systems, all contractor employees and subcontractor employees requiring access shall complete on an annual basis either: (I) the VA security/privacy awareness training (VA security/privacy requirements) within l week of the initiation of the contract, or (II) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided by the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the CO, COR and Privacy Officer, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees, involved in VA's contract have received their annual security /privacy training that meets VA's requirements and the total number of employees trained. VA Handbook 6500.6, Appendix C, paragraph 9.

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and

VA personnel regarding information and information system security.

Please see attached addendum for security requirements.

6. A requirement to sign VA 's Rules and Behavior:

Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis an acknowledgement that they have read, understand, and agree to abide by VA's Contractor

Rules of Behavior which is attached to this contract. VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the

Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems.

7. Security Requirement:

Radiology Service will supply vendor/contractor with appropriate badges that will identify them as vendors while on VA campus. All vendor/contractors are required to sign-in with the

Maintenance Shop Program Support Clerk.

Radiology Service will be disclosing employee names and date of birth to vendor/contractor (per

OSHA and OIG, see requirements below) for the purpose of lifetime radiation dose reporting.

The Radiation Safety Officer and/or alternate designees will be the only individual(s) who will have access to this information and will review proper procedures with IT services to ensure privacy of employee information is maintained.

36.55 Personnel monitoring

(a) Irradiator operators shall wear a personnel dosimeter while operating a panoramic irradiator or while in the area around the pool of an underwater irradiator. The personnel dosimeter must be capable of detecting high energy photons in the normal and accident dose ranges. Each personnel dosimeter must be assigned to and worn by only one individual. Film badges must be replaced at least monthly and all other personnel dosimeters that require replacement must be replaced at least quarterly. All personnel dosimeters must be evaluated at least quarterly or promptly after replacement, whichever is more frequent.

(b) Other individuals who enter the radiation room of a panoramic irradiator shall wear a dosimeter, which may be a pocket dosimeter. For groups of visitors, only two people who enter the radiation room are required to wear dosimeters. If pocket dosimeters are used to meet the requirements of this paragraph, a check of their response to radiation must be done at least annually. Acceptable dosimeters must read within plus or minus 30 percent of the true radiation dose.

8. Statutory Requirement, A Prohibition unauthorized disclosure:

Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of this contract shall be used only for hose purposes and shall not be used in any other way without the prior written agreement of the VA. VA Handbook 6500.6, Appendix C, paragraph 3.a.

9. Payment/ Invoicing

Monthly invoicing will be submitted in arears by contract CLIN number through Tungsten system. Vendor will invoice CLINs for quarterly items by CLIN within monthly invoices. Prior to submission of invoice, coordination with COR at least 10 days before invoice submission to ensure both parties concur with data supporting each CLIN.

10. Compliance

Contractor/Vendor will ensure compliance with all applicable federal regulations and guidelines about radiation monitoring and reporting.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3,360.00 EA $4.280000 $14,380.80

OSL Badge - Monthly

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

Funding/Req. Number: 1 $14,380.80 621-25-1-159-0007

368.00 EA $8.550000 $3,146.40

OSL Badge - Quarterly

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Funding/Req. Number: 1 $3,146.40 621-25-1-159-0007

168.00 EA $8.160000 $1,370.88

TLD-Saturn Ring Badges - Monthly

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Funding/Req. Number: 1 $1,370.88 621-25-1-159-0007

6.00 EA $50.000000 $300.00

Rush Shipment - Freight Charges

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Funding/Req. Number: 1 $300.00 621-25-1-159-0007

4.00 EA $79.760000 $319.04

Thermal Fast Neutron JA

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Funding/Req. Number: 1 $319.04 621-25-1-159-0007

120.00 EA $29.000000 $3,480.00

Lost/Damaged Dosimeters (Estimated)

Contract Period: Base

POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Funding/Req. Number: 1 $3,480.00 621-25-1-159-0007

36.00 EA $30.870000 $1,111.32

Return Shipment

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Funding/Req. Number: 1 $1,111.32 621-25-1-159-0007

12.00 EA $29.000000 $348.00

Lost/Damaged Ring Dosimeter

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Funding/Req. Number: 1 $348.00 621-25-1-159-0007

386.00 EA $0.000000 $0.00

Annual Form 5s reporting per person fee

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

144.00 EA $0.000000 $0.00

Departmental Series Same site single ship site sort and pack fee

Contract Period: Base POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Contract Period: Option 1 POP Begin: 11-01-2025 POP End: 10-31-2026 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Contract Period: Option 2 POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Contract Period: Option 2

POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Contract Period: Option 2 POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Contract Period: Option 3 POP Begin: 11-01-2027 POP End: 10-31-2028 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Contract Period: Option 3 POP Begin: 11-01-2027 POP End: 10-31-2028

PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Contract Period: Option 3 POP Begin: 11-01-2027 POP End: 10-31-2028 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

Contract Period: Option 4 POP Begin: 11-01-2028 POP End: 10-31-2029 PRINCIPAL NAICS CODE: 334517 - Irradiation Apparatus Manufacturing

GRAND TOTAL $122,282.20

ACCOUNTING AND APPROPRIATION DATA

ACRN APPROPRIATION REQUISITION NUMBER AMOUNT

1 621-3650160-159-822200 Diagnostic Radio-2560 Medical Care Contracts \T\- 010022251

621-25-1-159-0007 (P) $24,456.44

B.4 DELIVERY SCHEDULE

Monthly deliveries begin 11/01/2024 and Quarterly deliveries begin 01/01/2025.

Send Badges to the following Address with Exception to Knoxville Dental Quarterly Badges and Knoxville Radiology monthly badges.

James H Quillen VAMC Radiology Mail Stop 114 Attention Kristi Street Sydney & Lamont St Mountain Home, TN 37684

Send Knoxville Dental Quarterly Badges to:

Kingston Pike VA Dental Clinic Attention Amber Pearce 8401 Kingston Pike Knoxville TN, 37619

Send Knoxville Radiology Monthly Badges to:

Knoxville Radiology Annex 2 Attention Angela Crowe 1521 Downtown West Blvd.

Knoxville TN, 37919

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims

Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by

Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-

5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the

Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The

Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the

Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with

Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service

(TOS), or similar legal instrument or agreement, that includes any clause requiring the

Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of Clause)

C.4 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National

Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting

Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.5 VAAR 852.239-76 INFORMATION AND COMMUNICATION

TECHNOLOGY ACCESSIBILITY (FEB 2023)

(a) All information and communication technology (ICT) (formerly referred to as electronic and information technology (EIT)) supplies, information, documentation and services support developed, acquired, maintained or delivered under this contract or order must comply with the

‘‘Architectural and Transportation Barriers Compliance Board Electronic and Information

Technology (EIT) Accessibility Standards’’ (see 36 CFR part 1194). Information about Section

508 is available at http://www.section508.va.gov/.

(b) The Section 508 accessibility standards applicable to this contract or order are identified in the specification, statement of work, or performance work statement. If it is determined by the

Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(d) In the event of a modification(s) to this contract or order, which adds new EIT supplies or services or revises the type of, or specifications for, supplies or services, the Contracting Officer http://www.section508.va.gov/ may require that the Contractor submit a completed VA Section 508 Checklist and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the

(e) If this is an Indefinite-Delivery type contract, a Blanket Purchase Agreement or a Basic

Ordering Agreement, the task/delivery order requests that include ICT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed VA Section 508 Checklist and any other additional information necessary to assist the Government in determining that the ICT supplies or services conform to Section 508 accessibility standards. If it is determined by the Government that ICT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(End of Clause)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer

(ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.7 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to: see section B.4 Delivery

Schedule.

(End of Clause)

C.8 VAAR 852.247-72 MARKING DELIVERABLES (OCT 2018)

(a) The contract number shall be placed on or adjacent to all exterior mailing or shipping labels of deliverable items called for by the contract.

(b) Mark deliverables, except reports, for:

(End of Clause)

C.9 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Nov 7, 2024.