Signed_Addendum Memo_04_30_24Rev.pdf

CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

SUITE 1900

55 TRINITY AVENUE, SW

ATLANTA, GA 30303

(404) 546-1000

Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation

Rev. 8.24.23

Andre Dickens Mayor

Jaideep Majumdar Chief Procurement Officer

M E M O R A N D U M

TO: Potential Proponents / Bidders

FROM: Verneicher Favors, Category Lead

CC: Brandi Stanley, Category Manager Jean-Paul Courville, Category Director Tapika Howard, Deputy Chief Procurement Officer

RE: Notice of Addendum Memo for – RFP/PS/EXE/2403-1240271,1/Mobile Community Referrals and Diversion

DATE: 4/30/2024

Dear Potential Proponents / Bidders:

Attached is one (1) copy of Addendum Number No. 1 which is hereby made a part of the above referenced project.

ADDENDUM NO. 1

This Addendum No. 1 form is a part of the Request for Proposals (“RFP”) and modifies the original solicitation package as noted below and is issued to incorporate the following:

• Responses to Twelve (12) Questions submitted by User Agency:

Responses to Twelve (12) Questions is hereto as Attachment 1

DocuSign Envelope ID: 8BA0A90C-C3B8-4D18-972F-7B7BB601CB93

Rev. 8.24.23

Addendum Memo

The Bid/Proposal due date HAS Not been modified and Proposals are due on 5/16/2024 and should be time stamped into the system no later than 2:00 P.M. ET.

**All other pertinent information is to remain unchanged**

All questions and inquiries concerning this project should be directed to Category Lead, Verneicher Favors; via e-mail: vfavors@atlantaga.gov.

Attachment (s):

• Attachment 1 - Questions and Responses mailto:vfavors@atlantaga.gov

ATTACHMENT 1

QUESTIONS AND RESPONSES

CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

SUITE 1900

55 TRINITY AVENUE, SW

ATLANTA, GA 30303

(404) 546-1000

Excellence in VALUE CREATION through Partnership, Collaboration, and Innovation

Rev. 9.25.23

Andre Dickens Mayor

Jaideep Majumdar Chief Procurement Officer

Project Number & Title: RFP/PS/EXE/2403-1240271,1/ Mobile Community Referrals and Diversion.

Date: 4/30/2024

Questions and Responses The following questions and /or clarifications were requested by various proponents:

1. Question Under the Financial Responsibility Review section (Form 3) Attachment A, does our financial institution need to copy the content on their letterhead and sign it, and then does our organization also copy the content and put it on our letterhead, and the same for our two references or does our organization put the content on our letterhead and then we get everyone’s signatures (our financial institution, two references, and our organization)? Basically, does everyone sign one document or am I submitting multiple documents?

Response The content in Attachment A is for the certification that is required to be signed by the Chief Executive Officer, Chief Operating Officer AND Chief Financial Officer that your company is financial able to perform the services required for this project. Your financial institution is only required to confirm if your company is in good standing. Also, the 2 references from previous projects only need to speak to your company’s work or performance o said projects. Your company can just have your Chief Executive Officer, Chief Operating Officer AND Chief Financial Officer sign the attach A and return that to us, along with the 2 reference letters and the letter from the financial institution.

2. Question On the Contractor Disclosure and Declaration Form (Page 2 of 12), can we put our organization name under Offeror Name and Entity Submitting this Form? We were unsure of what “entity submitting this form” meant.

Response Yes.

3. Question On the Contractor Disclosure and Declaration Form, the question that states “Is the Offeror authorized to transact business in the state of Georgia?” We are a nonprofit that is incorporated in the state of Georgia, will our Articles of Incorporation from

Questions and Responses

Rev. 9.25.23 the Secretary of State be sufficient? We also hold a valid business license in the City of Atlanta.

Response Based on the Required Submittal Form 2 Offeror must submit accompanying documentation regardless of business formation type.

4. Question On the Required Submittal (FORM 3) Financial Responsibility Review section, is the reference letter 1 and reference letter 2 separate documents from the reference list? Do we need two reference letters plus 3 references listed?

Response The 2 reference letters can come from the 3 refences that you list.

5. Question Is there an incumbent?

Response Yes.

6. Question What is the budget for this project?

Response This is a Request for Proposal; therefore, the proponent will provide the budget required to implement the project.

7. Question When is the desired launch date?

Response July 1, 2024.

8. Question What additional data needs is the city looking for?

Response Please reference Objective 7 in the Scope of Work for detail on the City of Atlanta’s data needs for this RFP.

9. Question Will there be a recording of the pre-proposal conference?

Response The Pre-Proposal Conference presentation will be posted to the ATLCloud portal.

Questions and Responses

Rev. 9.25.23

10. Question Can you clarify the proposed target areas?

Response Vendor will provide mobile diversion services across all of the City of Atlanta.

Exact response locations will be provided throughout each day by ATL311 for community referrals and the Atlanta Police Department for pre-arrest diversion.

Vendor will also provide ongoing community outreach and awareness-building across the City of Atlanta; if targeted/prioritized areas are identified at any point during vendor’s contract, City of Atlanta and vendor will select those areas collaboratively.

11. Question I am reaching out to clarify if these services would be behavioral support or physical health and wellness?

Response Generally, services will depend on/respond to both immediate/short-term and long-term needs of the individual(s) with whom vendor is engaging. Thus, services will likely include both behavioral health and/or physical health and wellness supports. Vendor must take a person-centered, holistic approach when engaging with individuals to follow their lead on the range of services they would most benefit from. For example, vendor may engage with an individual who may have immediate physical health needs benefiting from medical care, food, and shelter. In another situation, vendor may engage with an individual who may benefit from long-term case management, which may include job and/or legal navigation resources. Please reference Objectives 1-4 in the Scope of Work for additional detail.

12. Question The RFP seems a little vague on details of what kind of program referrals and services would one provide?

Response Generally, services will depend on/respond to both immediate/short-term and long-term needs of the individual(s) with whom vendor is engaging. Thus, services will likely include both behavioral health and/or physical health and wellness supports. Vendor must take a person-centered, holistic approach when engaging with individuals to follow their lead on the range of services they would most benefit from. For example, vendor may engage with an individual who may have immediate physical health needs benefiting from medical care, food, and shelter. In another situation, vendor may engage with an individual who may benefit from long-term case management, which may include job and/or legal navigation resources. Please reference Objectives 1-4 in the Scope of Work for additional detail.

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