Signed 1 - SOL Response and Systems Officer 720BHA22R00002.pdf

U.S. Agency for International Development 1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov

SOLICITATION NUMBER: 720BHA22R00002

ISSUANCE DATE: September 26, 2022

CLOSING DATE AND TIME: March 04, 2024, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International

Development (USAID) Office of Field and Response Operations (FARO), is seeking offers from qualified U.S. citizens to provide personal service as a Response and Systems Officer under a

United States Personal Services Contract (USPSC), as described in the solicitation.

USAID will evaluate all offerors based on stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups to respond to the solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Offerors must notate on their resume what GS level equivalent is being applied for.

Applicants may list more than one GS level on their resume.

(b) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(c) Specific duties performed that fully detail the level and complexity of the work.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(e) U.S. Citizenship

(f) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

720BHA22R00002

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2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

NOTE REGARDING ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS

Please be advised that upon award, the contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated. USPSCs performing overseas must follow the Mission policies and/or directives from the U.S. Department of State regarding COVID-19 requirements.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal

Numbering System (DUNS) number and be registered in the System for Award Management

(SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the

DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume must be emailed to:

FARO Recruitment Team

E-Mail Address: BHA.FARORecruitment@usaid.gov

Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the FARO Recruitment Team via the information provided above.

Sincerely, Sonja Stroud-Gooden

Contracting Officer http://sam.gov/ https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& mailto:BHA.FARORecruitment@usaid.gov http://www.bhajobs.net/

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I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA22R00002

2. ISSUANCE DATE: September 26, 2022

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and continuous until March 04, 2024. The following are the closing dates for each review period:

November 04, 2022, 12:00 P.M. Eastern Time

March 03, 2023, 12:00 P.M. Eastern Time

July 03, 2023, 12:00 P.M. Eastern Time

November 03, 2023, 12:00 P.M. Eastern Time

March 04, 2024, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be canceled at

HBMO’s discretion.

4. POINT OF CONTACT: FARO Recruitment Team, BHA.FARORecruitment@usaid.gov

5. POSITION TITLE: Response and Systems Officer (Multiple Positions)

6. MARKET VALUE: Depending on the qualifications of the offeror, this position can be filled at either the GS-11 ($56,983- $ 74,074), GS-12 ($68,299- $ 88,792) or GS-13 ($81,216- $

105,579) equivalent level (includes locality).

Offerors who meet the minimum qualifications for a GS-11 will be considered for the GS-11 level positions. Offerors who meet the minimum qualifications for a GS-12 will be considered for the GS-12 level only. Offerors who meet the minimum qualifications for a GS-13 will be considered for the GS-13 level only.

Offerors selected at the GS-11 may have an opportunity for advancement to the GS-12 equivalent after at least two years at the GS-11 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation. Advancement to the GS-12 level is not guaranteed.

Offerors selected at the GS-12 may have an opportunity for advancement to the GS-13 equivalent after at least two years at the GS-12 level, if the individual receives a recommendation from the supervisor for advancement along with an Exceeds Fully Successful performance evaluation. Advancement to the GS-13 level is not guaranteed.

Final compensation will be negotiated within the listed market value and will include Locality

Pay for domestic USPSCs based on the location of the Official USAID Worksite, or the approved alternative worksite when remote work is authorized. USPSCs performing overseas are not entitled to Locality Pay.

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Salaries over and above the top of the pay range will not be entertained or negotiated.

If the position is for a Washington-based PSC, offerors who live outside the Washington, D.C.

area will be considered for employment, but no relocation expenses will be reimbursed.

7. PERIOD OF PERFORMANCE: Five (5) years

8. PLACE OF PERFORMANCE: Remote Work

This position has been designated as suitable for remote work. The contractor will be authorized to perform the services under this contract from an alternative worksite. For PSCs authorized to remote work, the alternative worksite determines the locality pay for compensation purposes.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Secret

11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian

Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.

● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate, and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and

5 | Page systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.

BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe. Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

The Field Platform Operations Team sits within the Field Operations Division within FARO. The

Field Platform Operations Team oversees the financial management of BHA’s administrative budgets and procurement activities for its field offices, coordinates administrative operations and ensures consistency in the application of policy across all BHA field offices. It administers entitlements for field staff, as well as for civil-military staff. The Field Platform Operations Team manages a budget of $56 million and oversees the operational and administrative support of about

56 field offices.

The Field Platform Operations Team enhances and supports BHA/FARO’s capacity to respond to disasters by serving as the Responsible Unit for the Administrative Coordinator/Officer (AC/AO) positions on Disaster Assistance Response Teams (DARTs) and Response Management Teams

(RMTs). DART ACs/AOs liaise and coordinate all administrative matters between USAID

Mission and U.S. Embassy staff and DART members, inclusive of local procurements, funds

6 | Page management, human resource actions, hotel reservations, vehicle use, and any other field-based needs that require coordination with mission or embassy management teams. RMT ACs/AOs manage the administrative budget, oversee DART member readiness and deployment, track personnel movement abroad, and coordinate with their DART counterpart to support any administrative requests in-country.

The Response and Systems Officers will play a critical role in BHA’s response efforts by activating as ACs/AOs and/or advising/mentoring activated ACs/AOs. It will also play a critical role by supporting the AC Responsible Unit in staffing, strategy, and cross-bureau engagements, developing and leading AC/AO trainings, and building out AC Responsible Unit operational systems and processes.

The Response and Systems Officers will also fill a crucial role on the Field Platform Operations

Team by establishing and maintaining processes and resources that enable consistency of support, enhance the team’s internal control mechanisms, and provide essential operational management, administrative, and budgetary support to BHA field operations at USAID Missions and U.S.

Embassies worldwide.

The Response and Systems Officers will help develop the skills and knowledge of Field Platform

Operations Team staff and ACs/AOs on DARTs and RMTs via the development and implementation of toolkits, onboarding materials, and additional resources.

OBJECTIVE

The Field Platform Operations Team requires the services of Response and Systems Officers to develop systems, trainings, and processes to enhance the internal controls of the Field Platform

Operations Team; to develop systems, resources, and trainings for sourcing, developing, and supporting the AC/AO Cadre; and to serve on responses as part of the AC/AO Cadre to provide essential administrative management for BHA responses.

DUTIES AND RESPONSIBILITIES

At the GS-11 Level:

The Response and Systems Officers will:

● Support the development of systems and processes to control inherent management vulnerabilities that emanate from implementing new initiatives, such as establishing new field and DART offices, or deploying field humanitarian personnel.

● Support the development of standard operating procedures and toolkits to enable Field

Platform Operations staff to more efficiently and effectively support their customers.

● Support development and improvement of onboarding tools and resources for the team.

● Support the development and maintenance of an online resource portal that serves as a central collection site for reference materials and a forum to provide information to the field.

● Support the design, coordination, and facilitation of training sessions for Field Platform

Operations team staff, RMT and DART ACs/AOs; and other internal customers as needed.

● Activate on responses, primarily in the RMT AC position, likely multiple times per year.

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● Provide support mentoring/advising to activated ACs/AOs.

● Support the management of all actions in the Personnel, Experience, Training, Equipment, Readiness (PETER) database

● Support AC/AOs in navigating the Responsible Unit Position Task Book process for the

AC/AO positions.

● Contribute to the maintenance of systems and processes that enhance the operational efficiency and effectiveness of the administrative response positions, including the development of handbooks and toolkits.

● Complete rotations with other functional areas in the Field Platform Operations Team, including desk officer support.

● As a core member of the Field Platform Operations Team, provide relevant and timely feedback and recommendations to team leadership to help encourage discussion on new initiatives.

● Review actions for leadership clearance and/or approval.

● Through participation in Technical Evaluation Committees (TEC), support staff recruitment for positions across BHA.

● Sign up for, and serve, as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.

● As needed, serve on DARTs, which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, serve on temporary details within the office to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the statement of duties provided.

● Become certified and serve as an Agreement Officer’s Representative/Contracting

Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance

Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement

Officer (CO/AO) to ensure performance is compliant with the terms and conditions of the contract/agreement, the Federal Acquisition Regulation (FAR), and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

At the GS-12 level: (if the PSC is hired at or promoted during contract performance)

● Provide project management support to the Field Platform Operations Team’s systems-related projects.

● Contribute to the development of systems and processes to control inherent management vulnerabilities that emanate from implementing new initiatives, such as establishing new field and DART offices, or deploying field humanitarian personnel.

● Ensure that risks are minimized and that basic management principles and internal controls are reflected and followed in operations.

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● Contribute to the development of standard operating procedures and toolkits to enable Field

Platform Operations staff to more efficiently and effectively support their customers.

● Develop and enhance onboarding tools and resources for the team.

● Contribute to the development and maintenance of an online resource portal that serves as a central collection site for reference materials and a forum to provide information to field.

● Design, coordinate, and facilitate training sessions for Field Platform Operations Team staff, RMT and DART ACs/AOs, and other internal customers as needed.

● Activate on responses, primarily in the RMT AC position, but with the opportunity to also activate as a DART AC, likely multiple times per year.

● Provide mentoring/advising to activated AC/AOs.

● Provide input to the Responsible Unit on overall strategy and operations, including management of all actions in the PETER database, and contribute to cross-bureau Response

Management Systems efforts.

● Facilitate the Responsible Unit Position Task Book process for the AC/AO positions to ensure a cadre of qualified ACs/AOs.

● Actively participate in the design and implementation of systems and processes that enhance the operational efficiency and effectiveness of the administrative response positions, including the development of handbooks and toolkits.

● As a core member of the Field Platform Operations Team, provide relevant and timely feedback and recommendations to team leadership to help encourage discussion on new initiatives.

● Do rotations with other functional areas in the Field Platform Operations Team, including desk officer support.

● Review actions for leadership clearance and/or approval.

● Participate in TECs to support staff recruitment for positions across BHA.

● Sign up for, and serve, as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.

● As needed, serve on DARTs, which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, may serve on temporary details within the office to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the statement of duties provided.

● Become certified and serve as an AOR/COR, as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract;

this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in CPARS/APARS.

They prepare and review contract/assistance modifications documentation and assist the

CO/AO to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

At the GS-13 level (if the PSC is hired at or promoted during contract performance)

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● Serve as Project Manager for Field Platform Operations Team systems-related projects.

● Provide expert advice on the development of systems and processes to control inherent management vulnerabilities that emanate from implementing new initiatives, such as establishing new field and DART offices, or deploying field humanitarian personnel.

● Ensure that risks are minimized and that basic management principles and internal controls are reflected and followed in operations.

● Lead development of standard operating procedures and toolkits to enable Field Platform

Operations staff to more efficiently and effectively support their customers.

● Lead development and enhancement of onboarding tools and resources for the team.

● Lead development and maintenance of an online resource portal that serves as a central collection site for reference materials and a forum to provide information to the field.

● Lead the design, coordination, and facilitation of training sessions for Field Platform

Operations Team staff, RMT and DART ACs/AO, and other internal customers as needed.

● Activate on responses, primarily in the RMT AC position, but with the opportunity to also activate as a DART AC.

● Provide substantial mentoring/advising to activated AC/AOs on complex or unique response challenges..

● Provide expert advice to the Responsible Unit on overall strategy and operations, including, management of all actions in the PETER database, and contribute to cross-bureau Response

Management Systems efforts.

● Lead the Responsible Unit Position Task Book process for the AC/AO positions to ensure a cadre of qualified ACs/AOs.

● Lead the design and implementation of systems and processes that enhance the operational efficiency and effectiveness of the administrative response positions, including the development of handbooks and toolkits.

● As a core member of the Field Platform Operations Team, provide relevant and timely feedback and recommendations to team leadership to help encourage discussion on new initiatives.

● Do rotations in other functional areas in the Field Platform Operations Team, including desk officer support.

● Review actions for leadership clearance and/or approval.

● Participate in TECs to support staff recruitment for positions across BHA.

● Sign up for, and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.

● As needed, serve on DARTs, which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, may serve on temporary details within the office to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the statement of duties provided.

● Become certified and serve as an AOR/COR, as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract;

this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in CPARS/APARS.

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They prepare and review contract/assistance modifications documentation and assist the

CO/AO to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:

The USPSC will take direction from and will report to the Field Platform Operations Team Lead or his/her designee.

SUPERVISORY CONTROLS:

For positions GS-11 equivalent:

Supervisor sets overall objectives and resources available and works with the USPSC to develop deadlines, work to be done, and methodology. The USPSC is responsible for carrying out assignments and consults with the supervisor for policy interpretations.

For positions GS-12 equivalent to GS-13 equivalent:

Supervisor sets overall objectives and resources available; the USPSC consults with the supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments and keeping the supervisor informed of progress. The

USPSC is responsible for planning approaches or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

For the GS-11 equivalent level:

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High School Diploma plus a minimum of seven (7) years of experience working in a professional setting with responsibilities related to emergency relief or humanitarian assistance; instructional design or training project management, or operational or administrative management.

OR

Bachelor’s degree with significant study in, or pertinent to, the specialized field, including, but not limited to: international relations, human rights, public or business administration, instructional design, or disaster management, plus a minimum of three (3) years of experience working in domestic or international emergency relief or humanitarian assistance, instructional design or training, project management, or operational or administrative management.

Master’s degree with significant study in or pertinent to the specialized field, including, but not limited to, international relations, human rights, public or business administration, instructional design, or disaster management, plus a minimum of two (2) years of experience working in

For the GS-12 equivalent level:

High School Diploma plus a minimum of nine (9) years of experience working in government, a large organization, a business setting, or an overseas setting, with responsibilities related to domestic or international emergency relief or humanitarian assistance, project management, or operational or administrative management.

Bachelor’s degree with significant study in, or pertinent to the specialized field, including, but not limited to, international relations, human rights, public or business administration, instructional design, or disaster management, plus a minimum of five (5) years of experience working in

Master’s degree with significant study in, or pertinent to, the specialized field, including, but not design, or disaster management, plus a minimum of four (4) years of experience working in

For the GS-13 equivalent level:

High School Diploma plus a minimum of eleven (11) years of experience working in

12 | Page government, a large organization, a business setting, or an overseas setting, with responsibilities related to domestic or international emergency relief or humanitarian assistance, instructional design or training, project management, or operational or administrative management.

Bachelor’s degree with significant study in, or pertinent to, the specialized field, including, but not limited to, international relations, human rights, public or business administration, instructional design, or disaster management, plus a minimum of seven (7) years of experience working in

Master’s degree with significant study in, or pertinent to, the specialized field, including, but not design, or disaster management, plus a minimum of five (5) years of experience working in

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR

52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret level clearance.

● Ability to obtain and maintain a Department of State medical clearance throughout the contract.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

https://www.acquisition.gov/browse/index/far

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The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (12 points)

● Experience with the operations, systems, and structures of agencies or organizations involved with disaster response or relief agencies. (4 points)

● Experience developing standard operating procedures (SOPs), handbooks, or other resources, systems, or processes to improve an organization’s efficiency and performance.(4 points)

● Ability to design, coordinate, facilitate, or improve training. (4 points)

Skills and Abilities (8 points)

● Experience providing mentorship or otherwise supporting others’ growth and performance.

(4 points)

● Experience managing projects from conception to completion, involving the input and coordination of multiple stakeholders. (4 points)

Communication and Interpersonal (10 points)

● Ability to synthesize and communicate complex concepts orally or in writing. (4 points)

● Experience working in a fast-paced, demanding humanitarian environment.(3 points)

● Experience responding to an internal customer base on a near-daily basis.(3 points)

Interview Performance (50 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection

Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror

Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided

14 | Page by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Offerors must notate on their resume what GS level equivalent is being applied for.

Applicants may list more than one GS level on their resume.

(b) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates

(month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(c) Specific duties performed that fully detail the level and complexity of the work.

(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(e) U.S. Citizenship

(f) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

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Via email: BHA.FARORecruitment@usaid.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of

Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained;

the offer may be rescinded.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE: REGARDING ADEQUATE SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS

Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021

(published in the Federal Register on September 14, 2021, 86 FR 50985). (c) Personal Services

Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

NOTE REGARDING UNIQUE ENTITY IDENTIFIER (UEI) NUMBERS AND THE SYSTEM FOR AWARD

MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Unique Entity

Identifier (UEI) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: Registration for a UEI number is FREE.

For general information about UEI Numbers, please refer to Federal Acquisition Regulation

(FAR) Clause 52.204-6, Unique Entity Identifier at https://www.acquisition.gov/far/part-

52#FAR_52_204 and FAR 52.204-6, System for Award Management at https://www.acquisition.gov/far/part-52#FAR_52_204 or www.sam.gov.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.

mailto:BHA.FARORecruitment@usaid.gov https://www.acquisition.gov/far/part-52#FAR_52_204 https://www.acquisition.gov/far/part-52#FAR_52_204 https://www.acquisition.gov/far/part-52#FAR_52_204 http://www.sam.gov/

16 | Page

Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. USPSC Offeror Form (AID 309-2)

3. Medical History and Examination Form (DS-6561). **

4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

5. Questionnaire for Non-Sensitive Positions (SF-85). **

6. Finger Print Card (FD-258). **

7. Employment Eligibility Verification (I-9 Form). **

** Forms 3 through 7 shall be completed ONLY upon the advice of the Contracting Officer that an offeror is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES

Section numbers refer to rules from the Department of State Standardized Regulations

(Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Lodging Allowance (Section 120).

(b) Living Quarters Allowance (Section 130).

(c) Post Allowance (Section 220).

(d) Supplemental Post Allowance (Section 230).

(e) Separate Maintenance Allowance (Section 260).

(f) Education Allowance (Section 270).

(g) Education Travel (Section 280).

(h) Post Differential (Chapter 500).

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay (Section 650).

NOTE: Family members of USPSC's seeking employment in the local economy overseas need to be aware of the work permit regulations in the host country.

http://www.usaid.gov/forms/ http://www.forms.gov/bgfPortal/main.do https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

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If a country does not have a bi-lateral work agreement with the U.S. Government, USPSCs must seek Chief of Mission and Contracting Office approval to seek employment in the local economy; approval is not guaranteed.

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a

U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause

“General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

Five Year Table – Response and Systems Officer

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTIT

Y

(C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Year 1 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0002 Base Year 2 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0003 Base Year 3 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0004 Base Year 4 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

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0005 Base Year 5 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 21-05 – Revised and Expanded Fringe Benefits for U.S. Personal Services

Contractors

AAPD No. 21-05 is hereby incorporated as Attachment 2 to the solicitation.

AAPD 18-02 REVISED - Medical Evacuation (MEDEVAC) Services

AAPD No. 18-02 is hereby incorporated as Attachment 3 to the solicitation.

FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 4 to the solicitation.

FAR 52.223-99—Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

FAR Clause 52.223.99 is hereby incorporated as Attachment 5 to the solicitation.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for

Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-

DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER

2006)

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation

(see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider

(FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision

10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6

Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0

20 | Page provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by

USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has…