Siemens_10-29-2025.pdf

SOLE SOURCE

CERTIFICATE OF CONDITIONS AND CIRCUMSTANCES

lnstructions: The purpose of this form is to certify conditions and circumstances for the purchase of goods and services under the sole source exception to the competitive bid process. This request is to. be executed by the Department Director and submitted to the Purchasinq Department for consideration and approval/disapproval.

Item or Services Required:

MXL FACP, hardware and software currently installed within Tampa Police Department HQ, located at411 N. Franklin Street, Tampa. FL 33602.

Name of Company considered Sole Source:

Siemens lndustry, lnc.

Gonditions and special circumstances for the Sole Source. please be specific:

siernens is the manufacturer of the equipment installed at 411 N. Franklin street, Tampa, FL 33602.

Siemens is the exclusive provider of the proprietary software utilized in this system. The company developed the custom software configuration and delivered the application engineering required for the prolect As the sole service provider with the capability to program the panels, Siemens offers unmatihed expertise.

All Siemens service and engineering personnel are factory-trained and certified specifically on Siemens equipment, ens,uring the highest level of technical support. Additionally, Siemens is the only provider with technicians certifed to perform testing and inspection services on this equipment.

SuPpgrt.rs available 2417 through Siemens' dedicated call center, complemented by responsive local service and technical teams.

Security and Maintenance: All current panels are protected by password access, pre testing or maintenance modes. Furthermore, competitors lack access to the propri properly service this equiprnent, limiting their ability to perlorm maintenance effectively.

Esti d ann penditure: $10,000

0.Q-r,,.

eq sting Department Director's Signature

Requisition Number

Purchasi ng Deparbnent Action:

ItgL\Q^- () venting unauthorized entry into etary inforrnation necessary to

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Buyer Name

Date

Approval of any Requisition or proposal related to this Sole Source Request is contingent on review for compliance with purchasing policies/proced ures, Legal Sufficiency, and lnsurance Requirements 1if applicable).

Please note

Quotation/Documentation attached

Origjnal to Purchasing

Copy to l,layor's Office by Requestjng Departrnent

Signature

SIEMETS

lu6cr^-i1y {". U'k

July 29,2025

Larry Morris Tampa Police Department 411 N Franklin St Tampa, FL 33602

Good day, tlrry, This Sole Source Letler will serve as a justiflcalion document for Siemens Smart lnfrastructure to provide Fire Alarm Life Safety Service for the Tampa Police Department facility fire alarm control panels and all hardware components associated wilh this system including but not limited to system connected initiating and indicating devices, power supplies, etc.

Siemens is the manufacturer of the exisling lire alarm control system The hardware and software associated with this system will require hardware, firmware and sofrware upgrades which are proprietary to Siemens. ln addition, all addressable initiating devices will be upgraded and replaced with current technology equipment. Siemens migration and upgrade process will eliminate substantial system downtime while maintaining the system functionality requirements lo €nsure that the system operates at maximum efficiency and meei current standards.

c Siemens will reuse the existing fire alarm system control panel back boxes to maximize eficiency and reduce costs-o Siemens will reuse the existing fire alarm wiring topology to maximize efficiency and reduce costs.

c New upgraded fire alarm panel will be assembled, programmed, and digitally tested in our office prior to the migration and upgrade. This reduces system downtime during the upgrade installation process.

o lnitiating devices will be upgraded and replaced per individual SLC loop. This process allows for flexibility in scheduling, reduced installation costs, and reduces syslem downtimes during installation.

Siemens is the only factory certified vendor authorized to install, license, program, service, maintain system components, llcensing, warranties and software for Siemens XLS/MXL systems. This includes installation, connection, licensing and programming of all system connected hardware components and third party devices associated with these syslems includjng but not limited to system connected initiating and andicating devices, power supplies, etc.

Siemens technicians are factory trained and NICET certified technicians on these systems. Training is provided on an ongoing basis to ensure that technicians are receiving the latest diagnoslic and software training.

Siemens has the highest level of engineering support. Siemens engineering staff are hctory trained and certified on our (Siemens) equipment and software.

. Siemens offers 24 hour c€ll center support along with local service and technical support. Technical Suppo( requires lhe person contacting them must be Siemens faclory trained and certified on these systems. lf the caller is not Siemens factory trained and cenified on these syslems, Siemens Technical Support will only answer basic questions perlaining to normal operation, etc. lf the question is technical or involves documentation, we refer them to the nearest Siemens Brandt.

. All critical components lhat are not available locally can be ordered and/or obtained within 24 hours to restore the system to tull operation with minimal disruption to the facility.

Please note that a third party vendor will not be able to provide these specialized installation and support services on the Tampa police Department Facility. Be advised that other vendors may offer services that appear lo be similar or comparable in scope but will be unable to support your current fire alarm system and eliminate system downtime. This includes mmpleie installalion, conneclion, licensing, and programming of connecled devices and hardware including but not limited to system connected initiating and indicting devices, power supplies, elc. Siemens is the only tactory certified vendor authorized to i;stall, service, maintai;systern components, software, licensing, warranties and critical system integrity_ lf you have any questions, please feelfree to @ntac{ me.

Best Regards, Roberl Porthouse Siemens lndustry, lnc.

Siemens Buildings 8010 Woodland Center Btvd. Suite lBOO Tampa, FL 33614 727423-1609 Robert.porthouse@siemens.com