SHTG-FY-22-03_CB FOA.pdf

U.S. DEPARTMENT OF LABOR

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

FUNDING OPPORTUNITY ANNOUNCEMENT/NOTICE OF AVAILABLE FUNDING:

Susan Harwood Training Grant Program, FY 2022 Funding

CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 17.502

FUNDING OPPORTUNITY NUMBER: SHTG-FY-22-03

GRANT CATEGORIES: 1. Capacity Building Developmental

2. Capacity Building Pilot

ACTION: This Funding Opportunity Announcement (FOA)/Notice of Available Funding will assist eligible nonprofit organizations in building organizational capacity for delivering quality occupational safety and health training programs for workers and employers.

ELIGIBLE APPLICANTS: Nonprofit organizations including qualifying labor unions, community-based, faith-based, grassroots organizations, employer associations, Native American tribes, tribal organizations, Alaska Native entities, Native Hawaiian organizations, and native-controlled organizations that are not an agency of a state or local government, and public/state-controlled institutions of higher education may apply.

APPLICATION REQUIREMENTS: Applicants must follow the guidelines stated in this FOA before submitting a complete application package including attachments at www.grants.gov (Grants.gov). Submission instructions are available at Grants.gov.

APPLICATION DEADLINE: This FOA closes on August 1, 2022, at 11:59 p.m. eastern time.

Applications not validated by Grants.gov, or submitted after this deadline, are ineligible for consideration.

NOTICE OF CONCURRENT FUNDING OPPORTUNITY ANNOUNCEMENT: This FOA (SHTG-FY-22-03) is for Capacity Building Developmental or Capacity Building Pilot grant applicants. Applicants competing for a Targeted Topic Training grant (SHTG-FY-22-01), Training and Educational Materials Development grant (SHTG-FY-22-02), or Follow-on grant must submit their application for the appropriate FOA. Applications submitted under the wrong FOA number are non-viable and will not be considered.

FURTHER INFORMATION: This FOA does not itself obligate any federal funds.

Information about the Susan Harwood Training Grant Program is located on the OSHA website at www.osha.gov/harwoodgrants. Email your FOA questions to HarwoodGrants@dol.gov, or call 847-725-7805, weekdays between 8:00 a.m. and 5:00 p.m. eastern time.

The Grants.gov Support web page, www.grants.gov/web/grants/support.html, may have answers to your questions or problems regarding your application submission. In addition, you may http://www.grants.gov/ https://www.osha.gov/harwoodgrants mailto:HarwoodGrants@dol.gov https://www.grants.gov/web/grants/support.html contact them by email, Support@grants.gov, or telephone, 1-800-518-4726, 24 hours a day, 7 days a week (except federal holidays).

mailto:Support@grants.gov

SHTG-FY-22-03 CAPACITY BUILDING GRANTS INSTRUCTIONS

TABLE OF CONTENTS

I. EXECUTIVE SUMMARY

II. PROGRAM OVERVIEW AND FUNDING OPPORTUNITY DESCRIPTION

III. AWARD INFORMATION

A. AWARD CATEGORIES

B. PERFORMANCE PERIOD

C. FUNDING

D. ELIGIBLE TRAINEES

E. TARGETED AUDIENCES

IV. GRANT APPLICATION AND SUBMISSION

A. ELIGIBLE APPLICANTS

B. APPLICATION SUBMISSION

C. REQUIRED APPLICATION CONTENT

D. MEETINGS, REPORTING, AND DOCUMENTATION

E. SUBMISSION FORMAT

F. INTERGOVERNMENTAL REVIEW

G. APPLICATION EVALUATION CRITERIA, REVIEW, AND SELECTION PROCESS

H. ANTICIPATED AWARD ANNOUNCEMENT DATE AND NOTIFICATION

I. REQUEST FOR APPLICATION COMMENTS

V. POST AWARD ADMINISTRATIVE AND NATIONAL POLICY

A. APPLICABLE FEDERAL LAWS

B. GRANT PROGRAM CONDITIONS

APPENDIX A – TARGETED AUDIENCES

APPENDIX B – APPLICATION CHECKLIST

APPENDIX C – GRANTS.GOV APPLICATION SUBMISSION AND RECEIPT PROCEDURES

APPENDIX D –VIABLE APPLICATION REQUIREMENTS

APPENDIX E – ADMINISTRATIVE AND PROGRAM COSTS DEFINITION

APPENDIX F – EXAMPLE OF BUDGET FORMS

APPENDIX G – APPLICATION FORMATTING REQUIREMENTS

APPENDIX H – APPLICATION SUMMARY FORMAT

APPENDIX I – PROGRAM ABSTRACT NARRATIVE

APPENDIX J – ALLOWABLE/UNALLOWABLE USE OF GRANT FUNDS

APPENDIX K – CAPACITY BUILDING EVALUATION CRITERIA

APPENDIX L – GRANT-FUNDED MATERIALS SUBMITTAL PROCESS

REFERENCES

I. EXECUTIVE SUMMARY

Under the authority of Section 21 of the Occupational Safety and Health Act of 1970 (OSH Act), the U.S. Department of Labor (DOL) Occupational Safety and Health Administration (OSHA) established its discretionary grant program in 1978. In 1997, OSHA renamed the program in honor of the late Susan Harwood, former director of the OSHA Office of Risk Assessment. The grant program offers opportunities for nonprofit organizations to compete annually for funding so they may develop and conduct training and educational programs for small business employers and workers.

The Susan Harwood Training Grant Program aims to advance the job quality of the American workforce by providing disadvantaged, underserved, low-income, or other hard-to-reach, at-risk workers hazard awareness, avoidance, and control training to protect them from on-the-job hazards, and to inform workers of their rights and employers of their responsibilities under the OSH Act.

The program and this funding opportunity announcement prioritizes investment and funding to train workers and employers impacted by working in in high-hazard industries, industries with high fatality rates, or whose workforce has historically had disadvantaged access to occupational safety and health training, including young workers, temporary, minority, low literacy, limited- English speaking, and other disadvantaged and hard-to-reach workers and worker communities.

The Susan Harwood Training Grant Program seeks to increase access to life-saving training by encouraging grantees to provide the training in other languages. Technical assistance, guidance, and support for this funding opportunity is presented in OSHA’s FY 2022 Susan Harwood Training Grant Funding Opportunity Overview available on YouTube at:

www.youtube.com/watch?v=nd6ajG3VXrs.

The program is designed to support and enable nonprofit organizations to serve in providing this important occupational safety and health training to disadvantaged workers. These nonprofit organizations include qualifying labor unions, community-based, faith-based, grassroots organizations, employer associations, Native American tribes, tribal organizations, Alaska Native entities, Native Hawaiian organizations, and native-controlled organizations that are not an agency of a state or local government, and public/state-controlled institutions of higher education. The program provides education and training on advancement of workers’ workplace rights and protections against discrimination and reprisal.

The Susan Harwood Training Grant Program seeks applications based on proven strategies to reach the target training populations while also developing innovative solutions to expand access. Grantees agree to participate in the data collection and training impact evaluations described in this funding opportunity announcement.

The Susan Harwood Grant Program awards funds to qualifying organizations who have demonstrated capabilities to achieve the program’s performance expectations outlined in this FOA. This includes experience in becoming subject matter experts, delivering and administering adult training programs, recruiting students, and managing grants. Following the grant awards, OSHA monitors each organization’s progress in achieving their performance goals and training https://www.youtube.com/watch?v=nd6ajG3VXrs targets. OSHA accomplishes this by conducting orientation meetings, training material reviews, training observations, program and financial monitoring visits, and quarterly and year-end report reviews.

For FY 2022, OSHA announces the availability of not more than $6.5 million to fund Susan Harwood Training Program Capacity Building grants. Susan Harwood Training Program grants are contingent on the availability of federal funding and appropriations. OSHA expects to award multiple grants to eligible nonprofit organizations under this competitive Funding Opportunity Announcement (FOA). This FOA does not itself obligate any federal funds. The obligation of funds occurs when grant recipients acknowledge receipt and acceptance of award documents.

Program funding is for a 12-month period beginning no later than September 30, 2022, and ending on September 30, 2023. Two types of capacity building grant opportunities are available.

Applicant may apply for either a Capacity Building Developmental grant or a Capacity Building Pilot grant. The maximum award for a Capacity Building Developmental grant is $180,000 and for a Capacity Building Pilot grant is $80,000. Applicants are encouraged to carefully read this opportunity so their application supports the type of grant they are requesting funding for.

Capacity Building Developmental applications must provide a four year plan describing the training capacity they plan to build. This is not a requirement for the Capacity Building Pilot application, but Pilot applicants must describe the training program they wish to build. Pilot grantees are required to test their plan, by attempting a small part of the program activities to see if they will be successfully in building new capacity. Pilot grantee must provide one pilot training on their chosen topic, where a Developmental grantee must have the ability to conduct multiple trainings. By the end of the Pilot year, pilot grantees must have developed a four-year plan so they are prepared to apply for a new Developmental grant.

Organizations are restricted to one Susan Harwood Targeted Topic Training grant, Training and Educational Materials Development grant, Capacity Building Developmental or Capacity Building Pilot grant award in a fiscal year. If an organization submits multiple applications for a Capacity Building grant, OSHA will review the last complete and viable application package submitted. An exception this year allows an organization to have a FY 2021 or FY 2022 Susan Harwood Workplace Safety and Health Training on Infectious Diseases, Including COVID-19 grant award in addition to one of the grants awards listed above.

Once submitted, applications are not available for additions, corrections, or revisions. To make changes to a submitted application, the organization must submit a new application package.

This FOA closes on August 1, 2022, at 11:59 p.m. eastern time. Applications not validated by Grants.gov, or submitted after this deadline, are ineligible for consideration.

Eligible nonprofit applicants include qualifying labor unions, community-based, faith-based, grassroots organizations, and employer associations that are not an agency of a state or local government. Public/state-controlled institutions of higher education are eligible to apply in accordance with OMB 2 CFR 200 and DOL exceptions in 2 CFR 2900. Native American tribes, tribal organizations, Alaska Native entities, Native Hawaiian organizations, and native-controlled organizations that are not an agency of a state or local government are eligible to apply in accordance with Executive Order 13175.

Ineligible applicants are individuals, for profit organizations, federal, state, and local agencies, 501(c)(4) nonprofit organizations, and FY 2021 Susan Harwood Targeted Topic Training grant or Training and Educational Materials Development grantees with more than a 90-day time extension to their grant. Note: Capacity Building grantees are not eligible for a 90-day time extension.

Information and forms needed to apply for this funding opportunity announcement are published on the www.grants.gov website. Prior to submitting an application, the applicant’s registration must be accurate, up-to-date, and active with Grants.gov and the System for Award Management (SAM). To maintain an active registration in the SAM database, an applicant must review and update their information every 12 months. Inaccurate or expired information may result in rejection of the grant application.

If an applicant is using Grants.gov for the first time, it is strongly recommended that the organization complete the steps to “Register as an Organization” with Grants.gov at www.grants.gov/web/grants/applicants/organization-registration.html as soon as possible. It can take up to five weeks to complete the registration process.

Starting on April 4, 2022, the Data Universal Numbering System (DUNS) number was replaced by a “new, non-proprietary identifier” that must be requested in, and is assigned by, the System for Award Management (SAM.gov). This new identifier is called the Unique Entity Identifier (UEI) and is now required by Grants.gov (in lieu of the now-defunct DUNS number). If you have any questions on the UEI please reach out to SAM.gov for assistance. The required SAM registration may take from two to more than five weeks to complete and requires an employer identification number (EIN) and a notarized letter from the organization’s authorized representative. It is free to register with SAM at www.sam.gov, To avoid delays that could result in the rejection of the application, the applicant must factor these processes into their plans for submitting their application. It is strongly recommended that applicants/organizations register with SAM themselves, and not rely on third parties to engage in SAM registration on their behalf. Third parties may misrepresent (intentionally or unintentionally) that they have obtained a SAM registration for the applicant/organization when they have not in fact done so. In cases where an applicant does not obtain and maintain an active bona-fide SAM registration, a grant application will be denied even if the applicant relied in good faith on a third party’s representation that an active bona-fide SAM registration was obtained. Additional information about these requirements is located in Appendix C.

II. PROGRAM OVERVIEW AND FUNDING OPPORTUNITY DESCRIPTION

The Susan Harwood Training Grant Program funds eligible nonprofit organizations to develop new training capabilities, training materials, and training delivery on the recognition, abatement, and prevention of occupational safety and health hazards in workplaces that may include providing related assistance to the trainee. Grantees may not provide consultation services under this grant program. Applicants are encouraged but not required to develop training materials.

https://www.grants.gov/ https://www.grants.gov/web/grants/applicants/organization-registration.html https://www.sam.gov/

The program emphasizes seven areas:

• educating workers and/or employers in small businesses

• training workers and/or employers on identifying and preventing serious safety and health hazards identified by OSHA through the DOL’s Strategic Plan, as part of an OSHA special emphasis program, or other OSHA priorities (see www.osha.gov);

• training disadvantaged, underserved, low-income, or other hard-to-reach, at-risk workers and employers;

• training workers and/or employers about new OSHA standards;

• developing and disseminating materials to train and educate workers;

• providing technical assistance to employers and workers; and

• educating workers on their rights and employers on their responsibilities under the OSH

Act.

Applicants must include an overview of OSHA Whistleblower Protection Programs (www.whistleblowers.gov/) regarding employee rights and employer responsibilities in each training session. The overview will help workers better understand their labor and workplace rights as they pertain to occupational safety and health, the relevant programs, and benefits entitled to workers. Applicants who demonstrate high-level commitment to worker safety standards in their organization and have no history of major OSHA or Whistleblower violations will receive an additional bonus point during the application review. For the purposes of this FOA, a history of major OSHA violations means high-gravity serious or willful, or repeat violations within the past five years.

OSHA is committed to ensuring Diversity, Equity, Inclusion, and Accessibility (DEIA) is a focus of the Susan Harwood Training Grant Program. DEIA represents consistent and systematic fair, just, and impartial treatment of all individuals, including individuals who belong to underserved communities that have been denied such treatment, such as Black, Latino, and Indigenous and Native American persons, Asian Americans and Pacific Islanders and other persons of color;

members of religious minorities; lesbian, gay, bisexual, transgender, and queer (LGBTQ+) persons; persons with disabilities; persons who live in rural areas; and persons otherwise adversely affected by persistent poverty or inequality.

Applicants who demonstrate their commitment to DEIA in their organizational description and can demonstrate the extent they have institutionalized DEIA principles within their operations, outreach, and training will receive one bonus point.

III. AWARD INFORMATION

Capacity building grants financially support organizations in building their ability to provide occupational safety and health training. OSHA may award a grant with or without negotiations with the applicant. Funding for the Susan Harwood Training Grant Program is subject to the availability of federal funding and appropriations.

A. AWARD CATEGORIES

The two grant categories, Capacity Building Development or Capacity Building Pilot, are https://www.osha.gov/ available under this FOA. They have different requirements and applicants must propose activities specific to the grant category for which they are applying.

CAPACITY BUILDING DEVELOPMENTAL grants support and assist organizations that have established a capability to provide occupational safety and health training, education, training materials, and/or technical assistance. Applicants will conduct a significant number of trainings that address occupational safety and health hazards. Additionally, applicants are encouraged to develop educational materials and to provide technical assistance. Organizations who have completed a capacity building project funded by a previous grant may not propose a new project on the same subject areas. They have built training capacity and must continue training workers including through affiliate member without the assistance of grant funding.

Applicants must develop a comprehensive four-year capacity building plan to becoming a reliable source for safety and health training. The plan should focus on developing and/or expanding the capacity of the organization to provide safety and health training, education, and related educational assistance to the targeted audiences. Based on satisfactory performance and congressional funding, Capacity Building Developmental grants may be eligible for no more than three additional 12-month follow-on grants. This allows grantees the opportunity to continue building capacity and achieve their objective with follow-on grants. Applicants are expected to integrate this new training capacity into their organization. The four-year plan must state how the applicant will become programmatically and financially self-sufficient after the four-year capacity building period so they can continue providing their new training program after the end of the final follow-on grant.

CAPACITY BUILDING PILOT grants allow the applicant time to formulate and test their program objective before committing to a full-scale Capacity Building Developmental training program. The grant is for organizations that demonstrate a potential for meeting the objectives of the Capacity Building Developmental program, but need to assess their organizational capabilities, priorities, and needs. The Capacity Building Pilot allows an organization to complete a needs assessment, pilot training activity, and solidify the organization’s capacity building developmental plans.

Recipients of a Capacity Building Pilot grant are expected to perform limited program activities during the 12-month pilot period by performing small-scale trial projects including one pilot training session. Upon successful completion of the Capacity Building Pilot grant, the organization may apply for a Capacity Building Developmental grant in the next fiscal year the grant opportunity is available. Due to the limited performance requirements, Capacity Building Pilot grantees do not qualify for a follow-on grant, and are not eligible for a no-cost time extension to their performance period.

B. PERFORMANCE PERIOD

Grant awards are for a 12-month performance period beginning no later than September 30, 2022, and ending on September 30, 2023. Capacity Building

Developmental grantees are ineligible for a 90-day no-cost extension to their performance period. Activities that cannot be completed during the award year must be incorporated into their next year’s follow-on grant application work plan.

C. FUNDING

Not more than $6.5 million available for FY 2022 Capacity Building grants. Capacity Building Developmental grant applicants may request federal funding up to $180,000.

Capacity Building Pilot grant applicants may request federal funding up to $80,000.

Applicants may commit non-federal resources to their proposed grant program, but it is not a requirement. If non-federal resources are included they must be identified, include in the budget, and must be expended in accordance to this funding opportunity.

Successful Capacity Building Developmental grantee may be eligible for up to three additional 12-month follow-on grants to continue developing their capacity as an occupational safety and health training program. Funding for Capacity Building Developmental follow-on grants are contingent on the grantee’s performance, congressional approval, and federal funding. Follow-on grant awards may be non-competitive and funded at a level less than the previous year’s grant award.

Capacity Building Pilot grantees do not qualify for a follow-on grant.

D. ELIGIBLE TRAINEES

OSHA covers most private sector employers and workers. Under this grant program, grantees may train only eligible workers and employers covered under the OSH Act of 1970, SEC. 4, codified at 29 U.S.C. 653 (Appendix A). This may include temporarily unemployed workers who are planning to reenter the workforce in a position covered by the OSH Act within the next three months. Grant funds may not be used to train the applicant’s staff and employees.

This grant program does not cover activities that benefit state and local government employees unless the employees are responsible for occupational safety and health duties within their agency. These employees include agency’s safety and health trainers/program managers/committee members, or other employees who may be responsible for the abatement of unsafe and unhealthy working conditions in their agency. Most state and local government employees are ineligible trainees under this program, including those who may have occupational safety and health protection under a state operated OSHA-approved State Plan occupational safety and health program. For information about OSHA-approved State Plan occupational safety and health programs, go to www.osha.gov/stateplans.

E. TARGETED AUDIENCES

Training and training materials must be in a language the participants can understand, and must serve employers and workers. Applicants providing non-English training must list https://www.osha.gov/stateplans/ the languages and estimate the percentage of training to be conducted in each language.

Training planned for workers and employers in any of the 28 OSHA-approved State Plan states may include a reference to the state OSHA requirements, however, final training materials provided to OSHA as a requirement of this award may reference only federal OSHA regulations. Applicants proposing to provide training programs and materials to workers with limited English proficiency including Spanish, Asian American, Pacific Islanders, and other languages will receive special consideration.

The targeted audiences are:

• small businesses;

• limited English proficiency workers;

• illiterate/low literacy workers;

• young workers;

• temporary workers;

• disadvantaged workers;

• underserved workers;

• low-income workers;

• minority and other hard-to-reach workers; and

• workers in high-hazard industries and industries with high fatality rates.

IV. GRANT APPLICATION AND SUBMISSION

This announcement includes instructions for developing and organizing the application package.

Application submission information and standard forms are on the Grants.gov website. An organization may receive only one FY 2022 Susan Harwood training grant in any fiscal year;

therefore, applicants should apply for only one grant under this FOA, either a Capacity Building Developmental or a Capacity Building Pilot grant. If an organization submits more than one application for this funding opportunity, OSHA will review the last application accepted by Grants.gov.

A. ELIGIBLE APPLICANTS

Eligible applicants are restricted to nonprofit organizations and include qualifying labor unions, community-based, faith-based, grassroots organizations, employer associations, Native American tribes, tribal organizations, Alaska Native entities, Native Hawaiian organizations, and native-controlled organizations that are not an agency of a state or local government, and public/state-controlled institutions of higher education.

Organizations that maintain a network of affiliated members are eligible to apply.

All applicants, other than public/state-controlled institutions of higher education must submit evidence of their nonprofit status. Organizations having a FY 2021 or FY 2022 Workplace Safety and Health Training on Infectious Diseases, Including COVID-19 grant, may apply for and receive a FY 2022 Susan Harwood training grant. OSHA allows organizations to receive both grants.

All organizations listed in an application as a partner, or as a part of a consortium, must be an eligible nonprofit organization as defined by this FOA, and must adhere to program requirements. An organization cannot be a grantee and a partner/subcontractor for another grantee during the same grant year. Grant duties may not be sub-awarded, or passed through to other organizations or contractors. If contracting services, provide a description of the duties of each contractor and justify why the contractor is necessary and how the contractor will support grant goals. These contracts may require a full and open competition to meet the requirements of the award and 2 CFR 200.

The applicant is the lead partner and must have the ability to perform some or all the program activities. The authorized representative and the financial certifying official must be identified in the application, and employed by the applicant organization. The authorized representative must work for the applicant organization and have the authority to enter into a grant agreement. The authorized representative will be the primary contact for OSHA communications regarding the grant.

Ineligible applicants are individuals, federal, state, and local agencies, and FY 2021 Susan Harwood Targeted Topic Training and Training and Educational Materials Development grantees with more than a 90-day time extension to their grant.

Additionally, 501(c)(4) nonprofit organizations that engage in lobbying activities are not eligible to receive federal funds that constitute an award, grant, or loan.

B. APPLICATION SUBMISSION

Prepare your grant application package using the checklist in Appendix B. After reviewing the Grants.gov application submission and receipt procedures in Appendix C, submit your application at www.grants.gov (Grants.gov) prior to this announcement’s closing date and time. Refer to Appendix D for important information about application viability.

For Grants.gov questions, use the online answers section at Grants.gov Support (www.grants.gov/web/grants/support.html), or contact Grants.gov Applicant Support by emailing Support@grants.gov, or calling 1-800-518-4726. Grants.gov support is available 24 hours a day, 7 days a week except federal holidays.

If applying online poses a hardship, applicants must contact the OSHA Office of Training and Education (OTE) office at least three weeks prior to the application closing date. An OSHA representative will advise the applicant on how to submit an application online prior to the closing date. Send an email to HarwoodGrants@dol.gov, or call the Susan Harwood Grants Coordinator at 847-725-7805, weekdays between 9:00 a.m. and 5:00 p.m. eastern time excluding federal holidays.

C. REQUIRED APPLICATION CONTENT

OSHA will review complete applications only. Use the checklist in Appendix B to ensure you submit all the required documents listed below.

http://www.grants.gov/ https://www.grants.gov/web/grants/support.html mailto:Support@grants.gov

1. SF-424 APPLICATION FOR FEDERAL ASSISTANCE

• Funds requested must be rounded to the nearest dollar.

• The amount entered on the SF-424, box 18a., is the official federal funding request.

• The applicant information must be consistent on all documents.

• The authorized representative’s electronic signature on the SF-424, block 21, constitutes a binding offer by the applicant.

• The authorized representative listed on the SF-424 must be the same authorized representative on the application summary document.

2. SF-424A BUDGET INFORMATION – NON-CONSTRUCTION PROGRAMS

• The projected budget must cover the 12-month performance period.

• The projected budget must be allocated by cost categories on the SF-424A and the detailed budget support documentation.

• The projected program and administrative costs must be shown in separate columns (defined in Appendix E).

• Costs must be rounded to the nearest dollar.

• Budget information provided on the SF-424A must match the information provided by the applicant on the detailed budget support and budget narrative documents. Examples of the SF-424A and the detailed budget support documents are in Appendix F.

3. SF-424B ASSURANCES – NON-CONSTRUCTION PROGRAMS

The authorized representative’s electronic signature certifies the applicant’s agreement to comply with federal laws, executive orders, regulations, policies, grant requirements, certifications, and assurances governing this program.

4. PROJECT/PERFORMANCE SITE LOCATION(S)

The completed form identifies the sites and locations where grant activities will take place.

5. GRANTS.GOV CERTIFICATION REGARDING LOBBYING FORM

The authorized representative’s electronic signature certifies the applicant agrees to comply with lobbying restrictions. If item 2 is applicable, complete the SF-LLL, Disclosure of Lobbying Activities form.

6. SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES (IF APPLICABLE)

Complete only if the organization makes payments to lobbying entities with the intent to influence an officer, employee, or member of any federal agency or Congress in connection with a covered federal action.

Refer to Appendix G for approved formatting for the following documents:

7. APPLICATION SUMMARY (NOT TO EXCEED 2 PAGES)

Follow the example in Appendix H to provide basic information about the application.

8. PROGRAM ABSTRACT (NOT TO EXCEED 1/2 PAGE)

Follow the guidance in Appendix I to describe briefly the proposed capacity building plan and expected outcome.

9. TECHNICAL PROPOSAL (NOT TO EXCEED 20 DOUBLE-SPACED PAGES – APPENDIX G)

Organizations who have completed a capacity building project funded by a previous grant may not propose a new project on the same subject areas. They have built training capacity and must continue training workers including through affiliate member without the assistance of grant funding.

Describe the applicant’s business, training experience, interaction with the target audience, successes in completing program obligations, staff’s occupational safety and health knowledge and experience, and planned activities for accomplishing project training goals. Use the following outline for the proposal.

a. PROPOSAL IDENTIFICATION

• Applicant/organization name

• Grant category: (Capacity Building Developmental or Capacity Building

Pilot)

• Targeted population and/or industry

• Training languages

• Four-year capacity building plan

• Sustainability plan for maintaining new capacity after the end of the four-year period

• Training topic(s) selected for each of the capacity building grant years

b. PROPOSAL NARRATIVE

1) ORGANIZATION BACKGROUND AND EXPERIENCE

Provide a brief overview of the organization’s purpose, function, daily business activities, and the past five years of experience with governmental (federal, state, or local) grant programs. Discuss the organization’s commitment to workers safety within the organization. Discuss the organization’s experience with occupational safety and health, conducting training and interacting with adults including how the organization reaches a diverse audience and promotes equity and inclusion within its organization and trainings.

• List organizational experience that is specific to the selected target audience, industry, and/or training topics.

• Discuss the organization’s experience with recruitment, training, and other services involving the targeted audience, industry, and training topics. If the organization has experience conducting the proposed type of training program, briefly describe the program, type(s) of training materials developed, numbers of workers and/or employers trained, and the associated trainee contact hours for the past five years.

• Describe the organization’s experience in conducting and using level 1 training session evaluations, level 2 learning assessments, and level 3 training impact assessments.

2) STAFF EXPERIENCE

The applicant must use knowledgeable staff to support this grant program.

Describe the occupational safety and health qualifications and relevant project experience of the professional staff as it pertains to the work activities proposed in the application. Include their experience in conducting training and/or developing training materials for adult learners, the targeted audience, occupational safety and health subject, and other experience relevant to the work activities proposed in the application. Attach resumes to support the staff’s qualifications. If some positions are vacant or being proposed, include position descriptions and/or minimum hiring qualifications instead of resumes. Attachments may include:

• Organizational chart (may be an attachment) o Identify by name and position the staff working on the grant

• Resumes, abbreviated curricula vitae (CVs), position description/minimum hiring qualifications (limit each to no more than seven pages to show occupational safety and health knowledge/experience) o Show occupational safety and health knowledge and experience Key staff (authorized representative, project manager, and others who spend more than 50% of their time on grant activities) Professional staff (material developers, trainers, etc.)

3) PROBLEM, PURPOSE, AND FUNDING NEEDS STATEMENT

Provide a clear and concise statement describing the project goals, issues addressed by the training, and organizational need for federal assistance. The statement may address unmet training needs of the target audience, industry, or topic. Include any issues encountered by the workers and employers in obtaining occupational safety and health training.

4) WORK PLAN PROPOSAL

The work plan allows the applicant to list the grant activities required to complete the project requirements and goals during the 12-month performance period. The proposal is comprised of two components, a work plan activity matrix table that identifies the grant activities by quarter, and a descriptive narrative about the planned activities. The work plan should describe the following activities for the initial grant year only.

• Needs assessment (for Capacity Building Pilots only)

• Basis for needing a new training program

• Anticipated benefits and results associated with training workers and employers

• Training materials development, revisions, or acquisitions

• Identify the targeted audience, including disadvantaged/underserved workers and employers

• Proposed instructor-led training session(s) and topic(s) o Development programs must provide many training session o Pilot program requires one pilot training

• Training locations (general)

• Languages for training sessions

• Trainees recruitment

• Instructor-led training delivery methods

• Anticipated number of trainees and training contact hours per training

• Planned activities for conducting levels 1 and 3 trainee assessments, and level 2 evaluation

• Anticipated organizational capacity to be built including measures showing the increase in capacity as related to the goals accomplished during the year

The work plan must propose instructor-led training and be reasonable and achievable within the 12-month grant performance period. Grantees are accountable for completing the activities listed in the work plan and meeting the proposed quarterly training projections. The work plan goals are the basis for measuring actual quarterly performance reported to the Assistant Secretary of Labor. Grantees must be mindful of performance issues and consult with OSHA as early as possible. Grantees may not be eligible for a follow-on grant if they are not performing satisfactorily or achieving the work plan goals.

A WORK PLAN ACTIVITY MATRIX TABLE divided by program quarter for the 12-month performance period must include the activities and tasks projected for each performance quarter.

The project’s quarters are:

Quarter 1: September 30, 2022 – December 31, 2022 Quarter 2: January 1, 2023 – March 31, 2023 Quarter 3: April 1, 2023 – June 30, 2023 Quarter 4: July 1, 2023 – September 30, 2023

Develop the work plan activity matrix table to identify the expected results and who, what, when, where, or how the activity or task supports accomplishing the work plan goals. Include all required grant-related activities in your work plan.

These include attending OSHA-required meetings and monitoring visits, submitting grant-developed materials for OSHA review, submitting quarterly reports, projecting training sessions, projecting trainee numbers and training contact hours, and other grant related activities.

WORK PLAN DETAILED NARRATIVE describes the activities, tasks, and expected results of the project’s performance goals. Program requirements are:

1. NEEDS ASSESSMENT

Pilot grantees must assess training needs to identify the gaps or deficiencies preventing training from reaching the targeted industry, audience, or geographic location. The goal is to determine what gaps exist between a present state (what is) and a desired state (what should be).

Only Capacity Building Pilot applicants must conduct a needs assessment.

Complete the needs assessment to systematically studying the knowledge, ability, interest, or attitude of a defined audience or industry involving a particular subject. Needs assessments may include formal research to gather data, or a carefully documented analysis where an advisory committee meets and follows a defined process to identify organizational needs.

Capacity Building Pilot applicants must outline the process for conducting an assessment to support the occupational safety and health capacity they plan to build. The needs assessment will provide insight about the awareness, demand, approach, impact, outcomes, and credibility of the proposed program. Needs assessments completed by an applicant within the past 6-months that support their capacity building needs are acceptable.

2. TRAINING MATERIALS

This funding opportunity focuses on developing organizational capacity to deliver instructor-led training to worker and employer in a target industry.

Applicants must identify training topic and training materials they plan to use, and how and where they will acquire the materials. They must work toward developing a complete training program that includes training objectives, outlines, sign-in sheets, presentations, instructor guides/notes, videos, student manuals/handouts, student exercises, training material content, presentations, evaluations (level 1), trainee assessments before and after the training (level 2), and long-term impact on the trainees’ safety and health knowledge, work attitude, and workplace environment (level 3). OSHA considers training advertisements and promotional materials part of the training materials.

Applicants may acquire new materials, revise previously-approved Harwood materials, or develop new materials. Applicants should not propose developing training or educational materials that duplicate existing materials, but may update previously-approved Harwood materials as needed. Grantees must adhere to all copyright laws and provide a written certification that materials are free from copyright infringements. Applicants developing new materials must explain why existing materials do not meet their needs.

Training materials must address the recognition, abatement, and prevention of occupational safety and health hazards by covering federal OSHA requirements, and address issues that impact the training audiences’ safety and health in the workplace; these include but are not limited to language, cultural, disability, and gender considerations. Training planned for workers and employers in any of the 28 OSHA-approved State Plan states may include references to the state OSHA requirements, however, the final training materials provided to OSHA may contain references to federal OSHA regulations only.

Training sessions must include an overview of OSHA Whistleblower Protection Programs (www.whistleblowers.gov) regarding employee rights and employer responsibilities. The overview will help workers better understand their labor and workplace rights as they pertain to occupational safety and health, the relevant programs, and benefits entitled to workers.

APPLICANTS ACQUIRING TRAINING AND EDUCATIONAL MATERIALS from an outside source must provide a list of the acquired training materials. These materials must follow the commonly accepted Instructional Systems Design.

Grantees must adhere to all copyright laws and provide a written certification that materials are free from copyright infringements. Acquired materials may be subject to OSHA review and approval.

APPLICANTS REVISING PREVIOUSLY-APPROVED HARWOOD TRAINING AND

EDUCATIONAL MATERIALS must provide information on how they acquired the materials and include a list of the materials, the original grant number, and the proposed revisions. OSHA must review and approve all material revisions. OSHA may review and approve only the highlighted revisions to the previously-approved grant materials, or OSHA may request to review the entire revised document. This requirement applies to training materials downloaded from the Susan Harwood Grant Products website or acquired directly from a previous Susan Harwood grantee.

https://www.whistleblowers.gov/

OSHA posts grant-developed/revised training materials on the OSHA public website at www.osha.gov/harwoodgrants/grantmaterials/bytopic/. These materials cover various topics in multiple languages. Training materials revised under this grant will increase this valuable resource.

If the capacity building plan includes developing new training or educational materials, the materials must be classroom quality. Applicants must follow the Instructional Systems Design (ISD) that focuses on quality measures for educational and training products. The five major ISD phases are analysis, design, development, implementation, and evaluation (ADDIE Model). Go to www.psu.pb.unizin.org/idhandbook/chapter/addie/ for more information.

Applicants should provide a well-developed concept about the training and educational materials they propose to develop. Describe how materials will be developed and/or translated into a non-English language, if applicable, and include an estimated timeline for developing, evaluating, validating, and producing the materials. Explain how the proposed training and educational materials will fill an unmet training and/or training materials need, and describe how the materials will be applicable for other organizations and trainers.

Grantees are encouraged to review the guidance document “Best Practices for the Development, Delivery, and Evaluation of Harwood Training Grants” at www.osha.gov/harwoodgrants/best-practices. An updated publication, “Resource for Development and Delivery of Training to Workers,” is available at www.osha.gov/Publications/osha3824.pdf. These resources address needs assessments, proven adult learning techniques, effective models for worker training, and training evaluation documentation.

ACKNOWLEDGMENT OF DOL FUNDING is required on all materials developed or revised under the grant. These materials include promotional/program flyers and advertisement, training presentations, videos, handouts, student and trainer manuals, evaluations and testing instruments, student sign-in sheets, etc. Each material shall contain the following disclaimer:

This material was produced under grant number SH-____-SH_ from the Occupational Safety and Health Administration, U.S. Department of Labor. It does not necessarily reflect the views or policies of the U.S. Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.

Applicants revising previously-approved Harwood training materials must retain the original grant number in the disclaimer and acknowledge their revisions to the materials by adding the following statement after the original disclaimer:

https://www.osha.gov/harwoodgrants/grantmaterials/bytopic/ https://psu.pb.unizin.org/idhandbook/chapter/addie/ https://www.osha.gov/harwoodgrants/best-practices https://www.osha.gov/Publications/osha3824.pdf

Revisions were made to this material under grant number SH-____-SH_ from the Occupational Safety and Health Administration, U.S. Department of Labor.

OSHA MUST APPROVE THE ENGLISH VERSION OF NEW AND REVISED GRANT

MATERIALS before the grantee may use the materials to conduct training or translate them into another language. Allow at least three weeks for OSHA to review materials for technical accuracy and suitability. If the grantee revises the materials after receiving OSHA approval, the grantee must submit the updated materials to OSHA for re-approval.

Applicants providing non-English training must list the languages and estimate the percentage of trainees who would be trained in each language.

Applicants will receive additional consideration when they identify conducting training in non-English language(s). Applicants must identify and describe how they will translate and conduct the training. OSHA reserves the right to review the translated materials prior to their use. OSHA may request the grantee to certify accuracy of the translation by identifying the translator and providing the translator’s qualifications. Organizations proposing to develop Spanish-language training materials must use appropriate terminology from the OSHA dictionaries located at www.osha.gov/complianceassistance/spanish-dictionaries.

GRANTEES SHOULD PROMOTE the training they develop during the capacity building period on their website as free training until after the end of the last follow-on grant.

OSHA’S INTERNET POSTING REQUIREMENTS APPLY TO NEW AND REVISED

MATERIALS developed with grant funds. Annually, the grantees must provide two (2) electronic copies of the final training materials to OSHA no later than the last day of the grant performance period, September 30, 2023. Materials must be compliant with Section 508 of the Rehabilitation Act of 1973, as amended. This act requires electronic and information technology (EIT) documents to be accessible for people with disabilities. To view Section 508 guidance checklists, go to https://www.hhs.gov/web/section-508/accessibility-checklists/index.html.

3. TRAINING PLAN AND PROJECTIONS

A RECRUITMENT PLAN for reaching trainees from the target audience must be provided. Describe past successes in reaching the target audience as well as any plans to work with other organizations during the recruiting efforts.

THE TRAINING PROPOSAL must focus on building training capacity with an identified occupational safety and health audience, topics, or industry.

Provide a description of the methods you will use to reach multiple employers https://www.osha.gov/complianceassistance/spanish-dictionaries https://www.hhs.gov/web/section-508/accessibility-checklists/index.html https://www.hhs.gov/web/section-508/accessibility-checklists/index.html and their workers. Explain the teaching methods, training locations, geographical impact, and projected number of trainees and contact hours.

Describe the methodology used to develop the projections for total number trained and total contact hours for each type of training (train-the-trainer, worker, or employer by topic). Explain how you plan to involve workers actively during the training to create a participatory learning environment.

Grantees may not train an individual on a grant topic more than once during the capacity building period. Individuals trained at conferences or as part of a needs assessment are ineligible trainees, and are not reportable as workers trained or as training contact hours. Organizations awarded grants in consecutive years to train on the same topic must describe their processes to ensure they train different workers from the previous grant year(s).

TRAINING SESSIONS must last a minimum of 30 minutes, but may not exceed 7½ trainee contact hours per day. Contact hours refer to time spent covering course content. Trainee contact hours do not include breaks, lunchtime, or instructor-led minutes used for administrative activities such as trainee sign-in, general training site information, training presentation evaluation, or presentation of certificates of completion. If the training occurs over multiple days, the trainee must attend the entire training before the grantee may count them as trained, or include their contact hours in the quarterly report.

Training that begins in one quarter, but ends in the next quarter is…