Shredding Services for MPT - RFQ.pdf

REQUEST FOR

QUOTATION

OF

1. REQUEST NO. 2. DATE ISSUED

May 30, 2024

3. DESCRIPTION

Shredding Services for MPT

4a. ISSUED BY:

Maryland Public Television 11767 Owings Mills Boulevard Owings Mills, MD 21117

5. DELIVER BY (Date)

6. DELIVERY

X FOB DESTINATION FOB ORIGIN

7. FOR INFORMATION CALL (NO COLLECT CALLS) 8. DESTINATION

a. NAME

Debra Simms

b. TELEPHONE NUMBER: 4 a. NAME OF CONSIGNEE/ DEPARTMENT DESIGNEE

Sam Mann c. FAX NUMBER:

d. EMAIL ADDRESS:

dsimms@mpt.org

b. STREET ADDRESS 11767 Owings Mills Boulevard

9. TO:

a. NAME b. COMPANY

c. FAX NUMBER / EMAIL ADDRESS c. CITY Owings Mills

d. CITY e. STATE f. ZIP CODE d. STATE

MD

e. ZIP CODE 21117

10. PLEASE SUBMIT ALL QUOTES VIA

eMMA only by June 20, 2024, 3:00 pm All quotes are to be valid for 120 days from the date of receipt.

IMPORTANT: This is a request for quotations. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit MPT to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Any representations and/or certifications attached to this Request for Quotation must be completed by the bidder.

11. SCHEDULE

ITEM

NO.

(a)

SUPPLIES/SERVICES

(b)

QUAN

TITY

(c)

UNIT

(d)

UNIT

PRICE

(e)

AMOUNT

(f)

001 Supply of bins and performance of shredding service year one.

month

002 Supply of bins and performance of shredding service year two.

003 Supply of bins and performance of shredding service year three.

004 Supply of bins and performance of shredding service year four.

005 Supply of bins and performance of shredding service year five. 12 month $ $

BPM044618

mailto:dsimms@mpt.org

Price for individual Large 96-gallon locking bins

Price for individual Medium 64-gallon locking bins ea ea

NOTE: Additional provisions and representations are attached.

TOTAL BID EQUALS ITEMS 001 THROUGH 005 TOTAL BID $

13. NAME AND ADDRESS OF BIDDER 14. SIGNATURE OF THE PERSON AUTHORIZED

TO SIGN THE QUOTATION

15. DATE OF

QUOTATION a. COMPANY NAME OF BIDDER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE NO.

c. COUNTY

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) EMAIL ADDRESS

MARYLAND PUBLIC TELEVISION PURCHASE ORDER TERMS AND CONDITIONS

I. lncor11oralion by Reference - All tenns and conditions of the solicitation, and any changes thereto, arc made a part of this contract.

2. Tax Exemption • The State of Maryland 1s generally exempt from Federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes, aud transponation taxes.

Exemption ccnificatcs shall be completed upon request. Where a contractor is required to furnish and install material in the construction or improvement of real propeny in perfonnance of a contract. the Contractor shall pay the Maryland Sales Tax and the exemption does not apply.

3. Specifications - All materials, equipment, supplies or services shall conform lo federal and State laws and rcgulat10ns and to the specifications conlamed in the solicitation.

4. Delivery and Acceptance, - Delivery shall be made in accordance with the solicitation specifications. MPT al its sole discret10n may extend the term of performance for excusable delays due to unforeseeable causes beyond the Contractor's control. MPT unilaterally may order in wnting the suspension, delay, or interruption of performance hereunder. MPT reserves the right to test any materials, equipment, supplies, or services delivered to dctennine if the specifications have been met.

The material listed 111 the quote/bid or proposal shall be delivered roe the point or points specified pnor to or on the date specified in the bid or proposal. Any material that is defective or foils to meet the terms of the solicitation spccificat,ons shall be rejected. Rejected materials shall be promptly replaced. MPT rcser\es the right to purchase replacement materials in the open market. Contractors fa1lin11to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement, plus applicable expenses, 1f any.

!I. Non-Iii ring of Employees • No employee of the State of Maryland or any umt thereof, whose duties as such employee include matters relating to or affectmg the subject matter of this contract shall, wlulc so employed, become or be an employee of the party or ponies hereby contracting with the Stale of Maryland or any 111111 thereof.

6. Nondiscrimination in Employment • 111c Contractor agrees not to discriminate m any manner against an employee or applicant for employment because of race, color, religion, creed, age. sex, mantal status, national origin, ancestry, or physical or mental handicap unrelated in nature and extent so as reasonably to preclude the performance of such employment and to post and to cause subcontractors to post in conspicuous places available lo employees and applicants for employment, notices setting fonh the substance of this clause.

7. Commercial Nondiscrimination Clause • Contractor represents and warrants that, as a condition of entering this Agreement, it will comply with the State's Commercial Nondiscrimination Pohcy, as descnbed under Title 19 of the State Finance and Procurement Anicle of the Annotated Code of Maryland. Contractor understands that a material violation of this clause shall be considered a matenal breach of this Agreement and may result in tcnnination of this Agreement. disqualification of Contractor from panic1patmg in State contracts, or other sanctions. ·n,is clause is not enforceable by or for the benefit of, and creates no obligation to, any third party.

8. Financial Disclosure - The Contractor shall comply with the provisions of Section IJ-22 l of the State Fmancc and Procurement Anicle of the Annotated Code of Maryland, which reqmres thal every busmess that enters mto contracts, leases, or other agreements with the State of Maryland or its agencies durmg a calendar year in which the aggregate Sl00,000 or more, shall, within 30 days of the time when the aggregate value of these contracls, lenses or other agreements reaches $100,000 tile with the Secretary of State of Maryland cenain specified information to include disclosure of beneficial ownership of the business.

9. Political Contribution Disclosure - The Contractor shall comply with the provisions of Section 14-101 ct seq. of the Election Law Anicle of the Annotated Code of Maryland. which requires that every person that enters into contracts, leases, or other agreements with the State of Maryland or a political subdivision of the Stale, includmg its agencies, dunng a calendar year in which the person receives in the aggregate $100,000 or more. shall file with the State Administration Board of Election Laws a statement disclosing cenam campaign or political contributions in excess of $500.

10. Anti-Bribery - The Contractor warrants that neither it nor any of its officers, directors, or panners nor any of its employees who are directly in\'olved in obtaining or performing contracts with any public body has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any stale or of the federal government or has engaged in conduct since July I, 1977. which constitute bribery, attempted bnbery, or conspiracy to bribe under the laws of any state or the federal government.

11. Registration - Pursuant to§ 7-201 ct seq. of the Corporations and Associations Article of the Annotated Code of Maryland, corporations and other legal entities not incorporated or formed m the State shall be registered with the State Depanment of Assessments and Taxation, 301 West Preston St., Baltimore, Maryland 2120 I, before domg any interstate or foreign business in this Stoic. Before doing any intrastate business in this state, a foreign corporation or legal entity shall qualify with the Dcpanmcnl of Assessments and Taxation.

12. Contingent Fees- The contractor warrants that it has not employed or retained any person, panucrship, corporation, or other entity. other than a bona fide employee or agent working for the Contractor. to solicit or secure this agreement, and that it has not paid or agreed to pay any person, pnnnership, corporation, or other entity, other than a bona fide employee or agent, any fee or any other consideration contingent on the making of1his agreement.

lJ. EPA Compliance- Materials, supplies, equipment, or services shall comply in nll respects with the Federal Noise Control Act of 1972, ,-here applicable.

14. Changes-1l1is Contract may be amended, in writing, with the consent of both panics.

Amcudmenls may not change significantly the scope of the Contract.

IS. Occupational Safely and Health Act (O.S.H.A.) - All materials, supplies, equipment, or services supplied as a result of this contract shall comply with the applicable U.S. and Maryland Occupational Safety and Health Act standards.

16. Termination for Convenience - Upon written notice to the Contractor, MPT may tenninate tlus contract, in whole or in pan, whene\'cr MPT shall determine that such terminations 1s in the best interest of MPT or the State of Maryland. MPT shall pay all reasonable costs incnrrcd up to the date of tcnnination and all reasonable costs associated with tennination of the contract. However, the Contractor may not be reimbursed for anticipatory profits. Termin,111011 hereunder, including the determination of the nghts and obligations of the panics, shall be governed by the provisions of COMAR 2l.07.0l.12A(2).

17. Termination for Default - When the Contractor has not performed or has unsatisfactoril) pcrfonncd the contract; payment shall be withheld at the discretion of MPT. Failure on the pan of a Contractor to fulfill contractual obligations shall be considered just cause for terminatmn of the contract and the Contractor is not entitled to recover any costs incurred by the Contractor up to the date of termination. Termination hereunder. including the determination of the rights ,md oblii:,1hons of the parties, shall be governed by the provisions of COMAR 21.07.01. I l(B).

18. Disputes - Except as olhenvise may be provided by law, all disputes arising under or '" a result ofa breach of this contract that arc not disposed ofby mutual agreement shall be resohcd 111 accordance with COMAR 21.10.04, Contract Clanns and Disputes. Pending resolution of a claim, the Contractor shall proceed dihgcntly with the performance of the conlract in accordance with the procurement officer's decision.

19. Multi-Year Contracts - If funds are not appropriated or othenv1se made available to suppon continuation III any fiscal year succeeding the first fiscal year, this contract shall tcnninate automatically as of the beginning of the fiscal year for wluch funds arc not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

20. Intellectual Property - Contractor agrees to indemnify and save harmless MPT. its officers, agents and employees with respect to any claim, action, cost or Judgment for patent infringement, or trademark or copyright violation arising out of purchase or use or materials. supphcs.

equipment or services covered by this contract.

21. Maryland Law Prevails - l11e laws of Maryland shall go\'ern the iuterprctat1on and enforcement of this Contract.

22. Contractor Invoices - Invoices are to be emailed to the following address:

nccou111,pnynhlea mpt.org. Questions may be addresstd to: 410-581-4112.

Contractor agrees to include on the face of all invoices billed to MPT, its Taxpayer ldcntilication Number, winch is the Social Security Number of mdividuals and sole proprietors and the Federal Employer ldcntificatmn Number for all other types of orgamzallons. If a Blanket/Purchase Order document 1s issued, the Blanket/Purchase Order Number must be included. Payments to the Contractor pursuant this Blanket/Purchase Order shall be made no later than 30 days aller the State's receipt of a proper invoice from tl1e Contractor. Charges for late payment of 111\'oiccs.

other than as prescribed by Title 15, Subtitle l. of the State Finance and Procurement Article.

Annotated Code of Maryland, or by the Public Service Commission of Maryland with respect lo regulated pubhc utilities, as applicable, are prohibited.

23. Reserved.

24. Indemnification - The Contractor shall hold harmless and indemnify the State a mnst liability for any costs, expenses, loss, suits, actions, or claims of any character arising lrom or relating to the performance of the Contractor or its subcontractors under this contract. MPT shall not assume any obligation to indemnify, hold lmnnless, or pay attorneys' fee that may arise from or in any way be associated with the perfonnance or operation of this agreement.

2!1. Conflicting Terms - Any proposal for terms in addition to or different from those set fonh in this blanket/purchase order or any attempt by the Contractor to vary any of the tcnns of this offer by Contractor's acceptonce shall not operate as n rejection of this offer, unless suc,hariance is in the tenns of the description, quantity, price or delivery schedule. but shall be deemed a material alteration thereof, and this offer shall be deemed acceptable by the Contractor wilhont the additional or different terms. If this purchase order is an acceptance of a prior offer by the Contractor, the acceptance is expressly conditioned upon Contractor's assent to any additional or different terms contained herein. l11e Contractor understands and agrees that the tenns and conditions of this purchase order may not be waived.

26. Drug and Alcohol Free Workplace - The Contractor warrants that the contractor shall comply with COMAR 21.11.08 Dmg and Alcohol Free Workplace, and that the Contractor shall remain in compliance throughout the term of this purchase order

27. Retention or Records - the Contractor shall retain and maintain all records and documents relating to this Contract for three years after final payment by the State hereunder or any applicable statute of limitations, whichever is longer, and shall make them available for inspection and audit by authorized representatives of the State, including the procurement otlicer or designec, at all reasonable times.

MARYLAND PUBLIC TELEVISION TERMS AND CONDITIONS TAKE PRECEDENCE

OVER ANY OTHER TERMS AND CONDITIONS.

5/24/2016

State of Maryland

MARYLAND PUBLIC TELEVISION

11767 Owings Mills

Boulevard Owings Mills, MD 21117-1499

Request for Quotation

Contract #MPT-006 for

Shredding Services for MPT

ISSUE DATE: M ay 30 , 2 024 BID CLOSING DATE: J u n e 2 0 , 2 0 2 4

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors.

Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501

—14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract.

Minority Business Enterprises are strongly encouraged to respond to this solicitation.

I. INTRODUCTION

Maryland Public Television is issuing this small procurement Request for Quote (RFQ) to procure services as defined in Sections II and III, from a 5-year contract between the successful bidders(s) and MPT for on-site shredding of confidential and non-confidential documents at location at 11767 Owings Mills Blvd, Owings Mills, MD 21117.

A Bidder, either directly or through its sub-contractor(s), must be able to provide all services and meet all the requirements requested in this solicitation and the Contractor shall remain responsible for Contract performance regardless of sub-contractor(s) participation in the work.

II. SCOPE OF WORK

The Contractor shall:

A. Furnish all labor, material, equipment, and resources necessary to shred secured confidential containers and pallets on-site.

B. Provide secured (locked) and unsecured (unlocked) confidential containers as specified in the chart below:

Location of Pickups

Container Sizes MPT reserves the right to change the requested container sizes before the start of the contract.

On-Site Frequency MPT reserves the right to cancel a pickup

11767 Owings Mills Blvd, Owings Mills, MD 21117

Large -96gal (locking)

Pick-up is every 8 weeks.

Large – 96 gal (locking) Large – 96gal (non-locking) Large – 98 gal (locking) Two Medium – 64gal (locking)

C. Shred the specified materials as requested, and provide the appropriate number of dollies, hand trucks, and other special moving tools needed to perform the services.

D. Designate Key holders who have access to all security keys to shredding containers during the contract period.

E. Provide a Certificate of Destruction to the Department as proof that the documents have been destroyed.

The Certificate of Destruction must include, at a minimum, the place of destruction, time, and weight of destroyed documents.

F. Move and dispose of any bins or pallets marked for disposal by the Department located at the location listed in the Summary Statement and will sign for all material received to be shredded.

G. Complete all work is to be completed during working hours except State Holidays. The following website provides the listing of the state Holidays:

https://dbm.maryland.gov/employees/Pages/StateHolidays2024.aspx

H. Provide a representative who is available via telephone on the day of service to address any issues or concerns. The representative is required to be reachable by telephone from 8 am to 5 pm.

I. Responsible for ensuring that their employees perform the services under this agreement professionally, maintain professional attire (i.e., identifiable uniform), and use the same degree of care and skill ordinarily exercised in the industry.

J. Must provide a dedicated representative for the duration of the contract (name, title, direct phone number, and email address).

K. Provide to the Contract Monitor their policies and procedures for its shredding and destruction services within ten (10) days of Contract award.

https://dbm.maryland.gov/employees/Pages/StateHolidays2024.aspx

III. INVOICING AND PAYMENT

A. Invoicing

Invoices shall contain the following:

1. Invoice number

2. Invoice Date

3. Purchase Order number

4. Date of Service

5. Description of Services rendered

6. Location of Service

7. Signed and Dated

8. All invoices shall be sent via email to accountspayable@mpt.org

B. Payment

Payments to the Contractor shall be made no later than 30 days after MPT’s receipt of a proper invoice from the Contractor. Charges for late payment of invoices, other than as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of Maryland, or by the Public Service Commission of Maryland with respect to regulated public utilities, as applicable, are prohibited.

IV. QUESTIONS

All questions must be submitted via eMMA only, no later than Wednesday, June 12, 2024, at 3:00pm EST.

V. DUE DATE

All quotes shall be submitted via eMMA only by Thursday, June 20, 2024, at 3:00pm EST.

It shall be the responsibility of the Contractor submitting a quote to ensure that the quote is received by the stated deadline. Quotes received past the deadline will not be considered.

VI. WORKING HOURS

Work shall be performed during normal working hours (8:00 AM to 5:00 PM). Work outside normal hours must be coordinated with the Contract Monitor.

All work must be scheduled in advance with the site supervisor.

VII. BID SUBMISSION

Bidders will submit the following along with their Quote:

(a) W-9

(b) Provide Pricing via the eMMA pricing list.

(c) Bidder Information Sheet

VIII. AWARD DETERMINATION

The Contract resulting from this RFQ will be awarded to the lowest bidder.

mailto:accountspayable@mpt.org

IX. CANCELLATION OF BIDS:

The State may cancel this Solicitation, in whole or in part, whenever this action is determined to be fiscally advantageous to the State or otherwise in the State’s best interest. If the Solicitation is canceled, a notice of cancellation will be provided to all prospective Bidders who were sent this Solicitation or otherwise are known by the Procurement Officer to have obtained this Solicitation.

X. ACCEPTANCE OF BIDS

The State reserves the right to accept or reject any and all Bids, in whole or in part, received in response to this Solicitation, or to waive or permit the cure of minor irregularities to serve the best interests of the State of Maryland.

XI. TIME OF BID

All prices, terms, and conditions in the Bid are irrevocable for 120 days after the closing date for receipt of Bids.

This period may be extended by written mutual agreement between the Bidder and the requesting State organization.

XII. VERIFICATION OF REGISTRATION AND TAX PAYMENT

Before a business entity can do business in the State, it must be registered with the State Department of Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. For registration information, visit https://www.egov.maryland.gov/businessexpress https://www.egov.maryland.gov/businessexpress