Shower Sample Spec with Strikethrough.pdf

National Mobile Shower Facilities U.S. Forest Service Sample Specifications National Office

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

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C.1 GENERAL REQUIREMENTS

(a) Scope of Contract

(1) The intent of this solicitation and any resultant contract is to obtain the services of Mobile Shower Facility Units (MSFUs) at various field locations during wildland fire and other types of incidents throughout the Western United States. The expectation and desired result of this contract is to provide: 1) clean, sanitary, and properly maintained shower units that meet contract specifications at all times, 2) sufficient supplies such as towels and soap for incident personnel use, 3) sufficient potable hot and cold water needed to take safe, comfortable showers, 4) timely arrival, set-up, and hours of operation that accommodate all of the incident personnel needs, and 5) knowledgeable, trained and dependable Mobile Shower Facility Managers and personnel on site at all times.

(2) EERA MSFUs are to include all equipment, labor, supervision, materials, supplies, equipment set up and take down, transport and maintenance (except for those items listed as Government furnished) to accomplish the full scope of the work defined herein.

Only equipment necessary for the operation of Am EERA MSFU will be allowed and approved for use under this contract. Equipment must be capable of operating in remote, primitive locations with limited access.

(3) Any time Mobile Shower Facilities are needed for federal wildland fire incidents in the United States, the Federal Wildland Fire Agencies (see Section J.10), hereinafter referred to as the Government, are obligated to order services from the National Mobile Shower Facilities Contractors, provided that the Contactors can reasonably meet the incident’s needs and required time frames (See Section C.2 (b)). At the Government’s option MSFUs also may be ordered for other types of incidents. State and other federal cooperators may also utilize this contract at their option, however, the ordering procedures at Section C.2 will be followed for all orders.

(4) For the purposes of FAR 16.503 (a)(1), to date the total quantities purchased from 2009 through 2011 was $6,907,692.00 for all Mobile Shower Services ordered through the National Interagency Coordination Center. The incidents average duration was 10.5 days. On average each Contractor received 2.8 total dispatches per year. These quantities are not a representation to an offeror or Contractor that the same quantities will be required or ordered, or that conditions affecting requirements will be normal or stable.

(5) Due to the sporadic occurrence of incident activity, the Government DOES NOT GUARANTEE placement of any orders for service.

(i) The Contractor is required to provide written notification to the Contracting Officer (CO) and the National Interagency Coordination Center (NICC) any time their unit is unavailable for dispatch. Failure to provide this notification may result in a poor past performance evaluation and/or suspension of the unit.

(ii) The Contractor is not obligated to accept orders if written notification has been submitted, stating the Contractor is unavailable, to CO and NICC in advance of the placement of an order.

(iii) The Government may at any time order more than one Mobile Shower Facility.

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(b) Government Furnished Property

The Government shall deliver to the Contractor the following Government furnished property (see Section I, Contract Clauses).

Interagency Mobile Shower Facilities Daily Shower Order/Invoices, & Continuation Sheet, 1276- C & 1276-D (NFES 2054 & NFES 2055); Interagency Mobile Shower Facilities Performance Evaluation 1276-F & 1276-G (NFES 2056 & NFES 2743). Contractors shall notify the Facilities Unit Leader (FACL) or Logistics Section Chief (LSC) when forms are needed to ensure timely delivery.

(c) Government Furnished Services

(1) Waste Products - The Government will arrange for pick up and disposal of all waste products (trash), after the waste products have been placed in the Government provided containers by the Contractor at a Government designated location.

(2) Gray Water - The Government will arrange for removal of waste (gray) water from the Contractor's holding facilities.

(3) Meals - When the Government is providing meals for an incident via a Mobile Food Service Unit, or by other means, meals for Contractor’s employees will be furnished without charge.

(4) Potable Water -

(i) The Government will designate a potable water source.

(ii) If a water-use fee is required for the Government designated potable water source, the Government shall be responsible for payment of the water-use fee.

(5) Fuel Tender - The Government may allow the Contractor to use a Government fuel tender when available. The Contractor shall pay directly via credit card for any costs of these supplies. At times it may be necessary for the Contractor to deduct the cost of petroleum products from payments due on Form 1276-D Daily Shower Order/Invoice - Mobile Shower Facilities Continuation Sheet when no credit card services are available.

(6) Government Escort - When it is difficult for the Contractor to locate an incident with the directions provided by the Government, the Contractor may request an escort to the incident.

(d) Contractor Furnished Equipment, Supplies, and Personnel

The EERA MSFU is to include all equipment, labor, supervision, materials, supplies, equipment set up/take down, living accommodations, shower services for Contractor’s personnel, all fuel, electricity required for heat, lights, hot water, transport, and maintenance necessary for the operation of the EERA MSFU.

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(e) Contractor Responsibilities

The Contractor shall perform in a professional, cooperative and workman like manner. All equipment and service is required to meet current Federal, State and local laws or regulations, the National Electric Code (NEC), the Uniform Plumbing Code (UPC), Federal and State potable water codes, Occupational Safety and Health Administration (OSHA), National Sanitation Foundation Standards (NSFs) and other contractual requirements.

(1) Provide the supplies and services described herein.

(2) All equipment shall be in acceptable condition and meet minimum equipment requirements. The Government reserves the right to reject equipment that is not in a safe and operable condition. The Government may allow the Contractor to correct minor deficiencies within 24 hours upon arriving at the incident. Repairs to equipment shall be made and paid for by the Contractor. At the Contractor’s request, the Government may, at its option, make repairs when necessary to keep the equipment operating. The cost of such repairs will be determined by the Government and deducted from payments to the Contractor. No payment will be made for travel to an incident for equipment that does not pass inspection and cannot be made compliant within 24 hours. No payment will be made for time the equipment was not available. (Reference Section E.2).

(3) Report immediately to the Facilities Unit Leader (FACL), or Logistics Section Chief (LSC) upon arriving at the incident and provide a copy of the Mobile Food and Shower Service Request Form (Attachment J.7).

(4) Provide for the transportation of all potable water to the MSFU unless the Government determines alternate transportation is more advantageous.

(5) Provide personnel to keep the Mobile Shower Facility in continuous operation during showering use periods specified by the Government. Operational hours shall be clearly posted at the entrance to the shower facility. Hours of operation shall be approved by the FACL or LSC. The EERA MSFU is not required to operate 24 hours per day.

Ensure a Mobile Shower Facilities Unit Manager (Key Personnel listed in Exhibit L.1) is available at the incident at all times. The Contracting Officer (CO) shall approve any designated or alternate representatives. Approved Key Personnel are stated on Contractor’s Mobile Shower Facilities Unit Summary issued by the CO. (Reference Sections H.3 and H.5)

(6) Ensure that all waste products (trash) are placed in Government provided containers (Dumpsters) at a Government designated location.

(7) Provide dust control around the waiting and wash basin (sink) areas.

(8) All employees shall wear nametags and other easily visible identification that distinguishes the company represented.

(9) No alcoholic beverages and/or controlled substances are allowed. There shall be no use of tobacco products within the immediate area or in the EERA MSFU.

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(10) Only the number of personnel listed on the EERA approved in the awarded contract may remain at the incident.

(11) Have copies of the contract; all modifications; invoice forms; Quality Control Plan and Safety Plan with the MSFU at all times. Completed past performance evaluation forms, from the previous and current year, shall be kept with the unit at all times. The Quality Control Plan shall address the Contractor’s self-inspection procedures. The Safety Plan shall address the Contractor’s oversight of work/rest and length of assignment guidelines.

(12) Comply with National Wildfire Coordinating Group (NWCG) Potable Water Standards in Section J.1 and J.1A.

(13) The Contractor shall perform one microbiological test for total coliform bacteria upon arrival at the incident. The Contractor will be reimbursed for additional water testing fees if the Government requires a water sample to be submitted more than once every 30 days or if the Government chooses to change water sources, while the unit is assigned to the same incident. The costs of the additional water tests will be added as a credit on Form 1276-D Daily Shower Order/Invoice – Mobile Shower Facilities (Continuation Sheet). The purpose for the required additional water test shall be clearly documented on the invoice form.

(14) The Contractor shall not bring pets to the incident.

Note: Violation of any one or combination of any of the above requirements may result in suspension or termination of the Contractor’s Mobile Shower Facility Unit Contract EERA.

C.2 ORDERING, RELOCATING, REDUCING, RELEASING, REASSIGNING AND CANCELING

PROCEDURES

(a) Information required by NICC on the Shower Service Request Form when placing orders.

(1) Resource Order Number, Request Number, Name of Incident and Job Code.

(2) Exact location to designated site where the Contractor can meet a Government representative for escort or further instructions to the incident.

(3) Estimated time needed by the incident to provide shower services.

(4) Size of EERA MSFU required. Large capacity shower units have a minimum of 12 shower heads and small capacity shower units have a minimum of 4 and a maximum of 11 shower heads.

(5) Name, title, and phone number of person to contact for further information.

(6) Name and title of Government representative to contact at the incident.

(b) Dispatch Procedures

(1) The Government has contracts with multiple vendors for Mobile Shower Facilities.

During periods of availability, the Government will utilize the Contractor whose DDP is

C-5 closest to the incident as determined by using the Rand McNally Road Atlas® or the latest version of Microsoft Expedia Streets & Trips®, provided that the unit can meet the incident’s needs and required time frames.

(2) Contractor personnel and equipment are required to be physically located and available to perform services from each of their DDPs during the defined mandatory availability period (MAP). The DDP is the location where the unit must be physically located during the mandatory availability period, unless the Contractor has provided written notification to the CO and the NICC of its unavailability status. NICC is the only designated dispatch center authorized to place orders for all the National Mobile Shower Facility Units. NICC shall place orders against an overriding Delivery Order; issued by the CO at time of award.

(3) Outside the (MAP), priority consideration will be given to units physically located and available to perform services closest to the incident; provided that the unit can meet the incident’s needs and required time frames. The only two locations to be considered for dispatch outside of the availability dates are the DDP or the Company’s Headquarters.

Outside the availability dates, Contractors have the option of remaining at their DDP or returning to their Company’s Headquarters. Company’s Headquarters is defined as the company’s regular operating physical address (Block 15A on Standard Form 33).

Contractors are responsible for notifying the CO and the appropriate Coordination Center, in writing, of availability status and locations outside of their mandatory availability period.

(4) The Government intends to dispatch resources in accordance with this procedure.

However, the number of fire orders in process and actual fire conditions at the time of dispatch may require a deviation from procedures stated in C.2 in order to respond effectively to such conditions. Any such deviation will be within the discretion of the Government, and will not be deemed a violation of any term or condition of this contract.

(5) When a Contractor agrees to a delivery schedule at the time the order is placed, the Contractor is required to perform in accordance with the agreed upon schedule documented on the Mobile Food and Shower Service Request Form. In addition, the Contractor is required to follow DOT regulations at all times.

(6) When a small capacity unit is ordered and there are no small units that can meet the incidents required time frames; NICC may use a large capacity unit to fill the order using the procedures in C.2, provided the large capacity unit can meet the incidents needs and required time frames.

(c) Release and/or Reassignment

(1) When the MSFU has been released from an incident, the unit may remain in the nearest town up to 24 hours in available status. After this time, it must return to the unit's DDP. Priority consideration for assignment will be given to the unit closest to the incident that is physically located at its DDP over other available units remaining in the nearest town or enroute; provided that the unit at its DDP can reasonably meet the date and time needed by the incident. When the EERA MFSU has been released from the incident, the unit and the Government are no longer under contractual agreement.

(2) When an EERA MSFU is reassigned enroute, the Contractor is obligated to report to the reassigned incident.

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(d) Need for Additional Mobile Shower Facility(s) at an Incident

If an additional EERA MSFU is ordered for the same Incident camp site, dispatch priority will be based on the same procedures in Section C.2.

(e) Procedure for Canceling a Mobile Shower Facility

The Government reserves the right to cancel any order at any time. Payment for services rendered will be made in accordance with Section G - Contract Administration Data the attached General Clauses to Emergency Equipment Rental Agreement Form OF-294, Clause 6.

(1) Canceling a Mobile Shower Facility

Notice of cancellation will be provided to the Contractor from NICC or the signing Contracting Officer on the EERA.

(2) Priority for Releasing/Reassigning a Mobile Shower Facility

National Mobile Shower Facilities Contractors shall be released after all additional Non- National Mobile Shower Facilities Contractors have been released. NICC will be notified of the release of The National Mobile Shower Facilities Unit through established dispatch channels and the Contractor shall contact NICC to confirm status of release or reassignment. When there is more than one EERA MSFU at the same incident or complex of incidents, the FACL, LSC or Contracting Officers Representative (COR) will determine which EERA MSFU will be the first to be released based on design, capability, size, need, performance price and/or set-up location at the incident. The FACL, LSC or COR will forward documentation of this decision to the CO. At any time, the incident may determine to release and/or order a large or small MSFU that best meets the needs of the incident.

(f) Procedure for Relocating Mobile Shower Facilities Unit at an Incident

The Relocation Fee (in addition to mileage) is paid in the following cases:

(1) After a MSFU is on order and has arrived and completed the initial set-up at the incident; the Government may have a need to relocate the MSFU to another location within the same camp, or to a new, or different camp (in support of the same incident).

(2) When the original incident is or becomes incorporated into a complex and relocating the MSFU becomes necessary in support of that complex of incidents.

(3) Reduction in force resulting in reorganization within the incident or complex, but not demobilization. The relocation fee is paid when camps in a complex are collapsed and Mobile Shower Facility Units are relocated within that complex.

If a Unit is reassigned to another incident or demobilized, no relocation fee is paid.

(g) Procedure for Ordering Intermittent Use of Contractor's Potable Water Vehicle

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After the Contractor has reached an incident and services have begun, the Government may order the Contractor's potable water vehicle on an intermittent basis for use other than transporting potable water to the shower unit; i.e., for providing support to Mobile Food Service Unit. Filling canteens and cubitainers is not considered intermittent use. Intermittent use of Contractor's potable water vehicle shall also include a Contractor furnished operator. Start and stop times for intermittent use shall be documented on the shift ticket. in block number 26 on Form 1276-D, Daily Shower Order/Invoice – Mobile Shower Facilities (Continuation Sheet). The purpose for intermittent use shall be clearly documented in the remarks block.

C.3 MINIMUM EQUIPMENT REQUIREMENTS

An EERA MSFU shall consist of a showering unit (trailer), potable water vehicle, hand washing sinks and all peripheral equipment and trailers necessary to mobilize and support the shower unit and its personnel. Listed below are the minimum equipment requirements for an EERA

MSFU.

(a) Shower Units

Each MSFU at a minimum shall:

(1) Have the inside constructed of nonporous, readily cleanable surfaces to accommodate sanitization and cleaning. Exposed wood surfaces shall be sealed and waterproofed.

(2) Have nonskid surfaces on floors that are comfortable for bare feet. Wood surfaces, carpet, or similar material on the floors in the shower unit is not acceptable. Non-porous mats may only be used if they are completely removable for cleaning purposes.

(3) Have sturdy steps that are comfortable for bare feet and in compliance with Section C.3 (f), allowing entry to the Shower Unit in a safe manner.

(4) Minimum Shower Heads

(i) Large capacity units shall have no less than twelve (12) showerheads providing a comfortable shower with no pressure or temperature fluctuations.

A minimum of 2 gallons-per-minute (gpm) flow at the showerhead is required.

(ii) Small capacity units shall have no less than four (4) and no more than eleven

(11) showerheads providing a comfortable shower with no pressure or temperature fluctuations. A minimum of 1.5- 2 gallons-per-minute (gpm) flow at the showerhead is required.

(5) Provide phosphate free liquid soap and all paper bath and hand towels.

(6) Provide a shower caddy or shelf at each shower head to accommodate soap, shampoo, etc.

(7) Have the capability of maintaining hot water up to 110° F. Water temperatures must be adjustable at each showerhead. Each shower stall shall provide hot water and cold water through a mixing faucet.

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(8) Ensure that all equipment preserves the potable water quality throughout the shower unit and peripheral equipment where water is stored and used. No galvanized pipes, fittings, fixtures or other galvanized materials are allowed throughout the inside of each shower stall or the plumbing that provides the water to each shower stall.

(9) Use potable water for all showers and wash basins. Showers and washbasins shall be equipped with water pumps that have a food grade pump housing and can be used for Domestic or Potable Water use.

(10) Provide all fuel and electricity required for heat, lights, and hot water.

(11) Provide privacy inside the shower unit from outside viewing. In order to provide semi-privacy for inside showering, each shower stall shall at a minimum have; solid, sturdy, heavy-duty partitions made of opaque material that limits the view from the person showering on either side. Shower stalls shall be a commercially available product or equivalent and may consist of coved, square, rectangle, or corner shaped floor pans.

Shower stalls at a minimum shall have an interior width measurement of 28 inches from wall to wall measured at the center of the stall 48 inches up from the floor and 26 inches in depth measured perpendicular from the center of the top interior lip of the shower pan to the center of the back wall. Shower stalls without shower pans shall be measured at the floor from the center of the back wall to the center front edge of the shower stall. For example of measurement locations refer to Attachment J.9. Shower stalls shall be equipped with heavy-duty shower curtains that provide privacy inside the stall from outside viewing, or solid, sturdy, and heavy-duty doors made of opaque materials.

(12) Ensure each individual shower stall shall be equipped with individually plumbed floor drains and shower walls that extend to the floor to avoid mixing of wastewater.

(13) Provide for segregated separate showering areas for men and women.

(14) Have adequate outside lighting at the shower entrance and around the washbasin area for use of the shower unit after dark.

(15) Provide light bulbs or fluorescent tubes covered with an enclosed plastic safety shield, tempered safety glass, or its equivalent, for all light fixtures. Light fixtures shall be installed so as not to constitute a hazard to personnel or shower unit materials. All electric receptacles not dedicated shall be grounded fault circuit interrupter (GFI) protected.

(16) Ensure any hand-held showerheads shall include a wall fixture to hold the unit while the water is flowing. Timing devices that restrict water flow are not allowed.

(17) Have a minimum enclosed storage capacity of 2,500 gallons of gray water for both large and small capacity units.

(18) Have a minimum enclosed storage capacity of 1,500 gallons of potable water for both large and small capacity units. The entire inside of the tank shall be visible for an ocular inspection. This must be separate storage from the potable water vehicle and shall be equipped with a minimum of twelve (12) outside spigots/valves for filling canteens, cubitainers and water bottles. The use of bladder bag is prohibited.

(19) Provide garbage cans and bio-based/bio-preferred liners.

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(20) Provide an outside waiting area with the minimum seating capacity of one chair per showerhead. Ground covering and rain/shade protection (such as waterproof tents, awnings, and canopies) shall be provided and set up over all waiting areas unless exempted by the FACL or LSC.

(b) Wash Basins (Sinks)

(1) Large capacity units shall have a minimum of eight (8) wash basins (sinks) and mirrors and may be located outside or inside of any enclosed trailers. Unobstructed egress in or out of any enclosed trailer shall be maintained at all times. Large capacity units require one additional wash basin and mirror for every two shower heads over and above the minimum number of 12 required showerheads. Small capacity units shall have a minimum of four (4) wash basins (sinks). Wash basins may be located outside or inside of any enclosed trailers. Unobstructed egress in or out of any enclosed trailer shall be maintained at all times. All required washbasins shall be accessible for use by either men or women, have lighting for use of the wash basins in darkness and a minimum of 4 duplex electrical receptacles (120v) on large capacity units and 3 duplex electrical receptacles (120v) on small capacity units. Placement of electrical receptacles shall be located in areas that are convenient for all users. Placement of operational washbasins inside a shower unit or individual shower stalls is prohibited.

(2) Each wash basin (sink) shall provide hot and cold water, shall control gray water, and shall have a minimum of one liquid soap dispenser and one enclosed paper towel dispenser for every two sinks. Each wash basin (sink) shall also have the ability to hold water with built in or permanently attached stoppers (modifications will be made).

(3) Each wash basin shall provide hot water and cold water through a mixing faucet that allows for the washing of both hands while the water is running and have continuous hot water heating capable of maintaining up to 110° F.

(4) Ground covering and rain/shade protection (such as waterproof tents, awnings, and canopies) shall be provided and set up over all wash basins, unless exempted by the FACL or LSC.

(c) Dressing Area

Dressing areas shall, at a minimum:

(1) Be capable of accommodating as many people as the number of showerheads provided for dressing and mobility. Adequate mobility shall be provided throughout the dressing area. The dressing area size shall be at least 30 inches square or 900 sq.

inches excluding the seating area. Units with retractable or folding seating may include this seating area as part of the minimum measurement. Adequate space shall be provided for a reasonable sized person to comfortably use the specified dressing area while the seat is being used.

(2) Provide seating for each shower head.

(3) Have three separate, sturdy, permanently affixed clothes hooks per shower head.

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(4) Have sufficient built in heating and ventilation to provide a comfortable atmosphere and keep the steam/humidity level low.

(5) Provide sufficient drainage to prevent the puddling of water.

(6) Have flooring that can be sanitized in accordance with Section C.3 (e).

(7) Provide reasonable security from pilferage. Adequate security measures are needed if boots cannot be carried into the shower unit or left in an enclosed waiting area.

(8) Be located inside of the shower trailer. Tent systems connected to the shower trailer are not acceptable.

(9) Provide for privacy from outside viewing.

(d) Potable Water Vehicle

All potable water vehicles shall:

1) Provide a minimum capacity of 1,000 gallons of potable water storage and be available to provide the shower unit with potable water.

(2) Comply with the National Wildfire Coordinating Group (NWCG) potable water standards in Section J.1 and J.1A, and with any Department of Transportation and Water Quality Authority requirements of the State in which the potable water vehicle is licensed and performing work.

(3) Provide Contractor furnished operator(s).

(4) Be equipped with a minimum of twelve (12) outside spigots/valves for filling canteens, cubitainers and water bottles.

(5) Have a potable water/food-grade pump, which has the capacity to transfer potable water a minimum of twenty feet vertical.

(e) Sanitation Requirements

The entire inside of the Mobile Shower Facilities Unit shall be sanitized, at a minimum, twice daily (during non-peak periods) using the minimum following procedure:

(1) Wash down the MSFU with soap or detergent, rinse thoroughly, sanitize with a household bleach (5 percent chlorine) solution using a minimum of 1 tablespoon bleach per 2 gallons water, or equivalent and rinse unit thoroughly.

(2) Remove and sanitize floor mats twice daily.

(3) Shower curtains shall be sanitized twice daily and replaced as necessary.

(4) Maintain a log documenting the dates and times that the sanitizing is performed.

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(5) Include the annual inspection certificate for the double check valve that documents it has been inspected and is fully operational.

(f) Additional Safety Equipment

Any steps or platforms shall have solid handrails, not chain linked, in addition to other current OSHA standards for handrails and stairs (see 29 CFR 1910.23-1910.24). All Stationary equipment shall be supplied with oil spill containment units consisting of both pads and pans, under the fuel tank, engine, and any other petroleum containers, except miscellaneous “fuel containers” under 5 gallons. Stationary equipment is defined as that remaining in one position for 24 hours or more, or that is parked in the same location for over 24 hours.

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C.4 PERFORMANCE REQUIREMENT SUMMARY

REQUIRED SERVICE PERFORMANCE STANDARD ACCEPTABLE QUALITY LEVEL

C.2 (b) (5) Timely arrival and set-up of MSFU.

Meets delivery schedule agreed upon with NICC. +/- 1 hour of agreed upon schedule.

C.1 (d) Supplies Provide all supplies necessary for the operation of the MSFU.

All supplies, such as soap and towels will be available at all times.

C.1 (e) (5) MSFU is in continuous operation during showering use periods specified by the Government.

Operational Hours posted at the entrance to the shower facility are met.

Operating Hours must be met at all times.

C.1 (e) (2) Provide all equipment necessary for the operation of the MSFU.

All equipment is in a safe and operable condition at all times. (Including all peripheral equipment such as sink units).

Equipment failures are corrected within 24 hours. No equipment failures allowed that will cause the shutdown of the unit.

C.1 (e) (5) Key Personnel Key Personnel available at the incident at all times. Key Personnel or Alternate must be available at the incident at all times.

C.1 (e) (6) Waste Products Trash in and around the MSFU is picked up at all times.

Trash will not be left unattended for more than 30 minutes.

C.1 (e) (7) Dust Control Contractor provides dust control around the waiting area and wash basins.

Dust control is provided when needed.

C.1 (e) (8) Employee Identification

All Contractors’ employees must wear nametags and other easily visible identification.

Identification is present on all employees at all times.

C.1 (e) (11) Administration Have copies of the contract, all modifications, invoice and performance evaluation forms, quality control and safety plans.

Copies will be provided to the Government upon request at all times.

C.1 (e) (12) & C.1 (e) (13) Potable Water Standards

Comply with NWCG potable water standards in Section J. Perform chlorine residual tests as required

Standards must be met at all times.

C.3 (a) (4) Water Pressure/Flow

A minimum 2 gallons per minute (GPM) flow at the shower head.

Standard must be met at all times.

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REQUIRED SERVICE PERFORMANCE STANDARD ACCEPTABLE QUALITY LEVEL

C.3 (a) (7), C.3 (b) (3) Continuous Hot Water Capability

Water temperature at each shower stall and wash basin must have the capability to be adjusted up to 110°F.

Standard must be met at all times

C.3 (a) (8) Galvanized Materials

All equipment preserves the potable water quality throughout the MSFU.

No galvanized pipes, fittings, fixtures or other galvanized materials are allowed.

C.3 (a) (18) Potable Water Storage

All equipment preserves the potable water quality throughout the MSFU.

The use of bladder bags is prohibited Standard must be met at all times

C.3 (b) Wash Basins Provide wash basins as specified in Contractor’s proposal. (Equipment proposal is incorporated into Contractor’s contract).

Contractor’s proposal and contract performance standards must be met at all times

C.3 (c) Dressing Area Provide dressing area as specified in Contractor’s proposal. (Equipment proposal is incorporated into Contractor’s contract).

Contractor’s proposal and contract performance standards must be met at all times.

C.3 (d) Potable Water Vehicle

Provide potable water vehicle as specified in Contractor’s proposal. (Equipment proposal is incorporated into Contractor’s contract).

Contractor’s proposal and contract performance standards must be met at all times.

C.3 (e) Sanitation MSFU at a minimum will be sanitized twice daily. Standard must be met at all times.

C.3 (f) Additional Safety Equipment

Provide additional safety equipment as specified. Additional safety equipment provided at all times.

C.1 (e).(11) Quality Control Contractor adheres to and maintains an acceptable Quality Control Plan.

Performance is maintained at no less than an acceptable level at all times.

H.6 Workmanship & H.7 Incident Behavior

All work under this Contract shall be performed in a safe and professional manner.

Inappropriate behavior is all forms of harassment including sexual and racial harassment and will not be tolerated.

Standards must be met at all times.

SECTION D

PACKAGING AND MARKING

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D.1 EQUIPMENT MARKING

(a) Mobile Shower Facility:

All vehicles comprising a complete MSFU shall be permanently marked with the company name and unit identification number (UIN) as identified in Section B. Potable Water vehicles shall also be marked in accordance with Section J, NWCG Potable Water Standards. The company name and UIN shall be located on the equipment with letters and numbers no less than 2 inches in height, (for example: Shower Power, S-1).

(b) Gray Water Bladder Bags:

All gray water bladder bags used shall have the size and use labeled on them in a conspicuous place in letters and numbers no less than 4 inches in height, (for example: 500 Gallons Gray Water).

(c) Hoses:

All hoses used shall be labeled at both ends to identify their use (i.e. gray or potable).

(d) Signs:

All signs shall have the universal symbols in addition to wording. All signs shall be placed in a conspicuous area to eliminate any confusion on gender locations in the shower facility.

SECTION J

LIST OF ATTACHMENTS

J-1

J.1 NWCG POTABLE WATER STANDARDS MARCH 2007

J.1A SUPPLEMENTAL POTABLE WATER STANDARD

J.2 HARASSMENT FREE WORKPLACE POLICY

J.8 MOBILE SHOWER FACILITIES UNIT INSPECTION FORM

J.9 SHOWER STALL MEASUREMENT GUIDE

J.10 DEFINITIONS

J-2

J.1 POTABLE WATER STANDARDS – IF POTABLE WATER TANK IS PROVIDED

NWCG POTABLE WATER TANK SPECIFICATION (Revised 10/2007)

Equipment Requirements

Potable water tanks shall be:

(a) Used exclusively for drinking water. Do not use containers for any non-food products. The potable water system, including filling hose and lines, pumps, tanks, and distributing pipes, shall be separate and distinct from other water systems. Do not use containers that have ever been previously used for gray water, toxic or bio-hazardous substances. (Reference: Code of Federal Regulations, Title 21, Section 129.40)

(b) Clearly and conspicuously labeled with the words “POTABLE” or “FOR DRINKING WATER USE ONLY” on both sides of the tank in lettering at least 4 inches in height. The capacity of the tank (in gallons) displayed on both sides of the tank or on both cab doors in lettering at least 2 inches in height. Name and address of Contractor shall appear on both sides of the tank or on both truck cab doors in lettering at least 2 inches in height. A seal or sticker provided by the State or local authority shall be affixed to the upper left quarter of the rear of the tank or other location if specified by the issuing agency and shall be visible at all times indicating that the tank has been inspected, certified and found to be in compliance with State requirements. If stickers are not provided by a State, a copy of the certificate or label shall be kept in the transport vehicle at all times. An annual inspection and certification of the tank by the local health authority is required. In addition, the carrier shall meet all laws and regulations for hauling on public roads. If the tank is part of the transport vehicle, then both the tank and vehicle shall meet State requirements, and the appropriate inspection and certification will be maintained for the vehicle. If the State does not do certification, then the hiring agency will be responsible for inspecting and ensuring the tank meets the requirements.

(c) 200 gallons capacity or greater and be made of non-toxic, non-corrodible/nonabsorbent materials or coated with non-toxic coatings National Safety Foundation (NSF) International Standard 61 that can be adequately cleaned and sanitized. Examples are stainless steel, food contact plastics (polyethylene), and food contact epoxy coatings. Surfaces that come in contact with water shall be smooth, without pits, dents, or crimps that may hold contaminating matter and welds shall be of non-corrosive material.

Tank Construction

Tanks shall be constructed to the following requirements at a minimum and meet all State requirements for certification compliance if the State has these established:

Openings: Hatches and other openings shall be completely covered and sealed with tight fitting coverings, permanently mounted food-grade gaskets, and security locks. Water inlets and outlets shall be equipped with threaded or clamped caps, tethered to the ports with chain or cable. Inlet and outlet caps shall be in place on all fittings except when water is being discharged or loaded.

Tank vents: Vents will be designed to prevent water contamination. Tanks shall be vented by a downward facing, or otherwise protected vent opening of a sufficient size to allow air to replace

J-3 water as it is discharged. This opening shall be protected by an appropriate screen as required in the state that certifies the equipment. If a State does not certify the equipment, the screen shall be made from non-toxic, non-absorbent material at a minimum.

Drain: Each potable water tank shall provide a means of drainage and, if it is equipped with a manhole, overflow, vent, or a device for measuring depth of water, provision shall be made to prevent entrance into the tank of any contaminating substance. No deck or sanitary drain or pipe carrying non-potable water or liquid shall be permitted to pass through the tank. A bottom drain shall be provided to facilitate complete discharge of water during sanitation procedures.

Tank Filling Mechanisms

There shall be no backflow or cross connection between potable water systems and any other systems. Pipes and fittings conveying potable water to any fixture, apparatus, or equipment shall be installed in such a way to prevent backflow. Waste pipes from any part of the potable water system, including treatment devices, discharging to a drain, shall be suitably protected against backflow. Either of the following methods may be used:

(1) An approved backflow prevention device complying with Uniform Plumbing Codes 603.3.1, 2, 3, 4, 5 and 8 such as acceptable double check valves on the direct filling connection to the tank. No connections shall be located between the tank and the check valve.

(2) Overhead filling through a hatch opening at the top of the tank; the filling spout must not be allowed to intrude into the tank further than two diameters of the filling pipe above the highest water level that is possible when the tank is filled. If an overhead filler pipe is mounted on the vehicle, when not being used for filling, this pipe shall be capped at each end with threaded or clamped caps, and tethered to the fittings at the ends of the filler pipe.

Sanitary techniques must be observed in the water transfer operation. Care must be exercised to prevent foreign materials from entering the water. Since contamination could be present on the exterior surfaces of hoses or pipes, they must never be submerged in a receiving vessel.

Adequate cleaning and sanitizing procedures shall be used on hauling vehicle(s) and associated equipment at the following times:

(1) When the equipment is placed into service, or when it has been unused and stored in a sealed condition for a period of 4 weeks or more.

(2) When the filled or empty tank has been exposed by open or unsealed cover caps or fittings to any condition of possible contamination of the tank or contents, including contact with dust, smoke, rain, or chemical substances.

(3) When any fault or defect becomes apparent in the seals, vents, hatch doors, welds, valves, pipes, pumps, hoses or other equipment that may contaminate the water.

(4) When bacterial analysis of the water indicates presence of coliform bacteria.

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Pumps

Only water transfer pumps which can be readily disassembled to demonstrate the condition of the impeller and impeller chamber shall be used. Internal pump water contact surfaces, including seals, bearing, and lubricants must be constructed from food grade materials and must be smooth, non-porous, and corrosion resistant and use acceptable food grade lubricants.

The Contractor shall have available at all times the manufactures product data sheet that demonstrates the materials in the pump housing are made of food grade material or states the pump is suitable for domestic or potable water use.

Hoses

Hoses shall have a smooth interior surface made of food-grade standard materials or materials meeting NSF International Standard 61. Pumps, hoses, fittings, valves and similar equipment shall be made of food-grade materials or materials meeting NSF International Standard 61 and shall be kept clean, disinfected and operated or handled in a manner that prevents contamination and capped or closed when not in use. Hoses shall be marked/labeled “potable water” and the use of galvanized pipes or fittings is prohibited. The ends of all hoses shall be provided with threaded or clamped caps. Such caps shall be in place when hoses are not in use. Hoses in storage compartments must also be capped.

Operational Requirements and Bacterial Testing

Hauled water is vulnerable to increased handling, diversity of source, variability in hauling equipment, and shall not be stored in the vehicle for a period greater than one week. All hauling equipment must be clean and in good condition. In addition, all water-contact surfaces in hauling and storage facilities shall be disinfected prior to use.

All equipment surfaces intended for potable water contact, including source fill point equipment, containers, caps, tanks, hoses, valves, and fittings shall be inspected, washed, rinsed, sanitized, and replaced as often as necessary to effect and maintain sanitation of such surfaces.

Procedures to be used are listed in Title 21, Code of Federal Regulations, Part 129.80.

Disinfection needs to occur before being put in service, or when it has been unused and stored in a sealed condition after a period of 4 weeks or more, or after any food product has been hauled.

Follow applicable State specifications/guidelines for disinfection of tanks either where the equipment was certified or to the standards where the equipment is going to be used if crossing state boundaries. When no applicable State specifications/guidelines for disinfection of tanks exist, at a minimum, the tank shall be thoroughly cleaned and disinfected. After 24 hours contact time with the disinfecting solution, the tank shall be drained and flushed with drinking water.

Written procedures for equipment cleaning and sanitizing shall be maintained by the Contractor and shall be kept with the hauling vehicle at all times. These procedures shall include the names, amounts, and contact times of cleaning and sanitizing agents to be used. The frequency of equipment cleaning and sanitizing must be tracked in a log to be kept with the vehicle at all times. A copy of the Contractor’s equipment cleaning and sanitizing procedures log shall be provided to the Contracting Officer or designated Government Representative upon request.

At a minimum or when required by the local jurisdiction or State Law one microbiological test for total coliform shall be performed within 2 established business days of the time of arrival at the incident at a certified laboratory. Sampling by the contractor must be performed to industry standards and to the standards required by the designated laboratory. Where State-specific requirements have not been established, laboratory coliform test data must show that the water

J-5 contains coliforms of less than 2.2 Most Probable Numbers (MPN)/100 ml (or “absence” if the presence/absence test is used). In addition, a test shall be performed on the first water load following any of the required sanitation procedures, whenever switching to a different water source and/or at least once every 30 days during months when water hauling is performed, and/or whenever such analysis is requested by state or local health authorities or Government representative. If the presence/absence (P&A) test for the coliform analysis is used, then only negative (absence) results are acceptable. If a sample tests positive (presence), the Contractor shall take out of service, investigate the cause of the problem; take corrective actions;

resample/test the water; and notify the Incident Commander or designated Government Representative at the Incident. If the test data shows that the water contains more than 2.2 MPN/100 ml, the Contractor shall immediately take out of service; investigate the cause of the problem; take corrective actions; resample/test the water; and notify the Incident Commander or designated Government Representative at the Incident. The Contractor shall not haul water until the test shows that the water contains total coliform of less than 2.2 MPN/100 ml. Copies of the results of such tests shall be submitted to the Contracting Officer at the address indicated on the agreement or contract within seven calendar days after the end of the incident assignment. Test results shall clearly identify Contractor’s name, address, and contract or agreement number on the report. Original laboratory test results shall be maintained by the Contractor and kept for at least 2 years pursuant to Title 21, Code of Federal Regulations, Part 129.80. Failure to comply with this requirement may result in the immediate cancellation or suspension of the Emergency Equipment Rental Agreement or contract for the current year. The Incident commander or designated Government Representative at the Incident with concurrence of the Contracting Officer will determine if/when the Contractor will be available for service.

Tank shall arrive empty for inspection unless requested otherwise by the incident.

Chlorine Residual: Contractors shall maintain a free chlorine residual level of 0.2 parts per million (ppm) up to 1.0 ppm at all times (1/3 cup of bleach that meets NSF standards to 1000 gallons water may achieve 1.0 ppm chlorine residual level). When residual levels drop below required levels the load shall be dumped and tank refilled.

Contractors shall have chlorine residual test kits available at all times and test for free chlorine residual levels when:

(1) Loading drinking water for transport,

(2) After adding any disinfectant, if the addition of disinfectant is necessary;

(3) When unloading; and

(4) Every 24 hours the water is in use (provide with daily use documentation).

Maintain records of activities on board the vehicle showing water source location, dates, and times of loading, unloading, chlorine residual test results, cleaning/sanitizing, and other operational items as deemed necessary. Copies of bacterial analysis test results and all agreements, contracts, licenses, etc. shall be maintained on board the vehicle at all times.

Contractor will provide copies of these records to the Incident Commander or designated Government Representative.

Failure of the contractor to perform the required testing at the times specified is grounds for immediate termination of an agreement/contract.

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Water Sources

The host incident unit will designate the water source.

Use only potable water from a permitted private or public (municipal or community system) drinking water supply. Filling must be accomplished using acceptable source water under pressure. Drafting of surface water is not allowed under any circumstances. The cost, if any, will be paid by the Government directly or by reimbursement to the potable water truck contractor.

A copy of the billing statement from the owner of the water source to the contractor must be submitted to the Government if a contractor requests reimbursement.

Government or Contracting Agency Testing

The Government or contracting agency may, at its option, perform random testing. The contractor shall provide reasonable access to all potable water tanks and apparatuses to the Government or contracting agency.

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J.1A SUPPLEMENTAL POTABLE WATER STANDARDS FOR OTHER THAN POTABLE WATER

TRUCKS IN WHICH NWCG STANDARDS J.1 APPLY

The Contactor shall perform and comply with all the provisions listed herein. Only properly constructed and fitted equipment dedicated for potable water shall be approved and used.

(a) Equipment Requirements

General Requirements

(Reference: Code of Federal Regulations, Title 21, Part 129.40):

All potable water contact equipment shall be suitable for its intended use and shall meet NWCG (Refer to Section J Exhibit J.1) standards including tanks, surfaces, hoses, pumps, valves, fittings, and lubricants. When the Contractor elects to use potable water storage equipment which inhibits a full ocular inspection the Contractor may be required to perform additional microbiological testing at Contractors expense. Samples for testing shall be obtained from the point of delivery such as, Sinks, Wash Basins, or Showerheads

(b) Other Equipment

Acceptable

Piping and Fittings: Food-grade plastic or acceptable metal (brass, aluminum, stainless steel, copper). No corroded steel, galvanized pipe or black pipe.

Canteen Filling Equipment: Must have effective backflow prevention (check valves), and dispensing spouts or hose bibs.

Miscellaneous Equipment: Potable water heaters, boilers, pressure tanks, and other equipment for operation of shower and kitchen units.

Unacceptable

Spray bars, fire hoses and nozzles, surface-water drafting equipment.

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J.2 HARASSMENT FREE WORKPLACE POLICY

POLICY: The National policy states: The Government will not tolerate harassment based on race, national origin, religion, age, mental or physical disability, color, sex, or any other non-merit factors.

The Government strives for a harassment-free work environment where people treat one another with respect.