Shortlisted Finalists

GEORGIA STATE FINANCING AND INVESTMENT COMMISSION

CONSTRUCTION DIVISION

Second Floor

270 Washington Street (404) 463-5600 Office of the Director Atlanta, Georgia 30334 FAX: (404) 463-5699

February 1, 2022

NOTICE TO SELECT FINALISTS

To (Alphabetically): Cooper Carry

Hellmuth, Obata & Kassabaum Lord Aeck Sargent

[BY E-MAIL; ******RECEIPT CONFIRMATION REQUESTED*******]

Re: Design Professional Selection for Project No. DPH-011 Decatur Laboratory Upgrades/Renovations, Georgia Department of Public Health, Decatur, Georgia

On behalf of the Selection Committee for the Project referenced above, we congratulate you and your firm on being selected as a finalist for further consideration to provide design professional services. This notice shall serve as an official request for additional required information and action from the finalists. As a finalist, your firm is required to:

• Attend a Mandatory Pre-Proposal Site Visit

• Submit a Project Proposal (See the RFP for instructions)

• Interview with the Selection Committee (See Attachment 1)

The remaining Schedule of Events from the original RFQ-RFP is provided in the table below.

STEP II (RFP)

a. Owner issues notice to finalist firms to propose as instructed in RFP 2/1/2022

b. Owner conducts Pre-Proposal Site Visit - mandatory for finalists 2/4/2022 10:00

AM

c. Deadline for finalist submission of written questions and requests for clarification 2/8/2022 2:00 PM

d. Deadline for submission of Design Team Proposals 2/17/2022 2:00 PM

e. Owner interviews finalist firms 2/22/2022 -

Pre-proposal Site Visit The mandatory site visit will convene in the lobby of the existing Public Health Laboratory building at 10:00 AM on Friday February 4th. The Georgia Public Health Laboratory is located at 1749 Clairmont Road, Decatur, GA 30033

Participation Conditions:

• Face mask/protective coverings are required for entry into the Decatur Laboratory facility

• In accordance with CDC guidelines, social distancing is encouraged (6 feet distance between participants).

GSFIC Specimen Contract GSFIC has developed standardized contract documents. The successful firm will be required to enter into a contractual agreement using GSFIC contract documents. A specimen (Design-Bid-Build Design professional Contract) GSFIC Design Professional Contract for DBB Delivery may be found on the GSFIC website at http://gsfic.georgia.gov/construction-agreements-agency-request-form. Finalists are encouraged to take an opportunity to review and become familiar with the terms and conditions of the agreement. GSFIC does not intend to modify any language contained in the general requirements of the contract, and any significant exceptions proposed by a firm could lead to a firm being deemed non-responsive. Any approved exceptions to other areas of the contract may be addressed as Supplementary General Requirements to the contract.

Design Team Proposal In accordance with the RFQ-RFP, your firm must submit a Design Team Proposal, which should address all information requested in the RFP. Refer to the RFP for specific details and required deliverables.

Interview/Presentation Please review the very important details regarding participation in the remote interview process which are described in Attachment 1 of this notice.

The interviews will be conducted remotely via Microsoft Teams Meeting and are scheduled to occur on February 22, 2022. All finalist firms will be interviewed in accordance with the RFQ/RFP. The order of the Interviews was determined by a random, witnessed drawing. Generally, the schedule is as follows

Finalist Login to Meeting

Presentation Start (30 mins.)

Question Start

(20 mins.)

Interview Ends

First Interview- Lord Aeck Sargent

8:55 AM 9:00 AM 9:30 AM 9:50 AM

Second Interview- Cooper Carry

10:00 AM 10:05 AM 10:35 AM 10:55 AM

Third Interview- Hellmuth, Obata & Kassabaum

11:05 AM 11:10 AM 11:40 PM 12:00 PM

Interview/Presentation Format Refer to the RFP for specific information regarding the overall interview/presentation format and requirements.

Jeff Lacks, Director Procurement Services Georgia State Financing and Investment Commission

(404) 463-5740 jeff.lacks@gsfic.ga.gov http://gsfic.georgia.gov/construction-agreements-agency-request-form mailto:jeff.lacks@gsfic.ga.gov

ATTACHMENT 1

REMOTE INTERVIEW PROCESS:

Interviews will be held online using Microsoft Teams. In order to participate in the online interview, each individual will need access to a computer and a phone (as a possible backup).

The interview process is outlined below:

• Within a day or two of the Notice to Finalists the GSFIC Selection manager will send a Microsoft Teams meeting invite for your scheduled interview.

• Firms may forward the invite to their team members or submit the email addresses to the GSFIC selection manager who will add them to the appointment.

• Each firm may have up to 8 participants in the online interview.

• Test appointment: Please indicate if you want to participate in a short test appointment prior to the day of the interview (30 minutes or less). The time must be coordinated with the GSFIC Selection Manager based on their availability. Be aware that as the date of the interview draws closer, there will be fewer opportunities available to schedule a test.

• At the time of the scheduled interview, each participant will open their meeting invite from whatever location they prefer (home, office, etc.) and select the Teams link contained therein.

• Firms will be allowed to use electronic media to convey their team’s capabilities and expertise e.g. PowerPoint presentations or other similar tools.

• The selection committee will consist of representatives of GSFIC, the Using Agency and the end user. All of the committee members and the selection manager will be online during the interview session.

• The actual interview will last a total of 50 minutes, 30 minutes for presentation, 20 minutes for questions and answers. Please refer to the RFP for specific interview details.

-End Instruction