Short_Term_Equipment_Rental_(Addendum_#1_Revision).pdf

REQUEST FOR BID

2025-RFB-0009

SHORT TERM EQUIPMENT RENTAL

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: March 24, 2025

DEADLINE FOR QUESTIONS: April 11, 2025

RESPONSE DEADLINE: April 16, 2025, 3:30 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR BID

Short Term Equipment Rental

1. Definitions

2. Introduction

3. Bidder's Instructions

4. Basis for Award

5. Project Details

6. Vendor Submissions

7. Pricing Table

8. Sacramento County Standard Terms and Conditions

9. Additional Terms and Conditions

10. Environmental Purchasing Policy

11. Insurance Requirements for Contractors

12. Good Neighbor Policy

Request for Bid #2025-RFB-0009 Title: Short Term Equipment Rental

1. Definitions

Response: The written, signed and sealed complete document(s) submitted according to the bid instructions. Response does not include any verbal or documentary interaction apart from submittal of a formal Response.

Request/Proposal/Bid: The completed and released solicitation document, including all subsequent addenda, made publicly available to all prospective bidders.

We/Us/Our:Terms that refer to the County of Sacramento, a duly organized public entity. They may also be used as pronouns for various subsets of the County organization, including, as the context will indicate:

• Purchasing - the Contracts and Purchasing Services Division of the Department of General

Services.

• Department/Division – The department or division requesting the goods or services contained in this request, for which this bid is prepared and which will be the end user of the requested goods or services.

• Constituency – the client base or County population which may benefit from the procurement of goods and/or services requested herein.

You/Your: Terms that refer to businesses/individuals submitting a response. The term may apply differently as the context will indicate.

• Supplier - A business entity engaged in the business of providing goods, equipment and/or services.

• Bidder - A business entity submitting a Response to this bid. Suppliers which may express interest in this bid, but who do not submit a Response, have no obligations with respect to the bid requirements.

• Contractor - The Bidder(s) whose Response to this bid is evaluated as meeting the needs of the

County. Contractor(s) will be selected for award, and will enter into a contract(s) for provision of the services described in this bid.

• Contractor’s Employee - All persons who can be offered to provide the goods, equipment and/or services described in the bid. All employees of the Contractor shall be covered by the insurance programs normally provided to persons employed by a company (ex: Worker’s Comp, SDI, etc.).

Mandatory: A required element of this request/proposal/bid. Failure to satisfy any element of this request/proposal/bid defined as “mandatory” will disqualify the particular response.

Default: A failure to act as required by any contract resulting from this request, which may trigger the right to sue or may excuse the other party's obligation to perform under the contract.

Cancellation/Termination: A unilateral or mutual decision to not complete an exchange or perform an obligation under any contract resulting from this request.

“Or Equal”: A statement used for reference to indicate the character or quality desired in a requested product or service. When specified in a bid document, equal items will be considered, provided the response clearly describes the article. Offers of equal items must state the brand and number, or level of quality. When brand, number, or level of quality is not stated by bidder, the offer will be considered exactly as specified. The determination of the Purchasing Agent as to what items are equal is final and conclusive.

2. Introduction

2.1. Summary

The County is seeking to establish contracts for short term equipment rental services on an as needed basis for various County departments. The historic spend is approximately $1,500,000 annually. The contract will consist of an initial 12 month term, with the County reserving the right to four (4) additional 12 month extensions for a maximum of five (5) years.

2.2. Contact Information

Zachary Mello`

Senior Contract Services Officer

9660 Ecology Lane

California, CA 95827

Email: melloz@saccounty.gov

Phone: (916) 875-6104

Department:

DGS: CAPSD - Procurement

Department Head:

Brandalyn Tramel

Purchasing Agent

2.3. Timeline

Release Project Date March 24, 2025

Question Submission Deadline April 11, 2025, 5:00pm

Addendum Issued (if necessary) April 14, 2025, 5:00pm

Submission Deadline April 16, 2025, 3:30pm

Award Contract April 28, 2025 mailto:melloz@saccounty.gov tel:(916)875-6104

3. Bidder's Instructions

3.1. General Format

Respond to all requests for information and completion of forms contained in this Request for Bid. A qualifying response must address all items. Brochures and advertisements will not be considered a complete reply to requests for information and will not be accepted as such. Bidder is solely responsible for accuracy and completeness of bid response and for electronically separating and marking documents as confidential when submitting their response through SacCountyEbids. Responses considered incomplete may be rejected.

3.2. Alteration of Bid Text

The original text of this bid document, as well as any attachments, amendments or other official correspondence related to this bid document, may not be manually, electronically or otherwise altered by bidder or bidder’s agent(s). Any response containing altered, deleted, additional or otherwise non-original text will be disqualified.

3.3. Preparation of Response

A. All responses must be signed by an authorized officer or employee of the responder.

B. Responses must be submitted prior to the specified date and time, using the Sacramento

County’s Electronic Bidding website (SacCountyEbids). Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If bidder uploads a file to

SacCountyEbids, it is bidder responsibility to ensure the file is not corrupt or damaged. If County is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify bidder’s submission. See this training guide for guidance entering your online response.

C. Time of delivery must be stated as the number of calendar days following receipt of the order by the bidder to receipt of the goods or services by the County.

D. Time of delivery may be a consideration in the award.

E. Prices will be considered as net if no cash discount is offered. If a discrepancy between the unit price and the item total exists, the unit price prevails.

F. Shipping Terms: F.O.B. Destination, freight prepaid and added; Payment Terms: NET/30.

3.4. Confidential Information/Public Record

All responses become property of the County. All responses, including the accepted bid and any subsequent contract, become public records per the requirements of the California Government Code, Sections 6250 -6270, “California Public Records Act”. Proprietary material must be clearly marked as such. Pricing and service elements of the successful bid are not considered proprietary information.

The County will treat all information submitted in a bid as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/saccounty http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training information contained within your bid, you must identify any such information, together with the legal basis of your claim in your bid, and present such information separately as part of your response.

The final determination as to whether the County will assert your claim of confidentiality on your behalf shall be at the sole discretion of the County. If the County makes a determination that your information does not meet the criteria for confidentiality, you will be notified as such. Any information deemed to be non-confidential shall be considered public record.

4. Basis for Award

Award will be made to the bidder whose offer provides the greatest value, in our view, to the County from the standpoint of suitability to purpose, quality, service, previous experience, life cycle, cost, ability to deliver, or for other reasons deemed by Purchasing to be in the best interest of the County.

Public Bid Opening: As soon as possible after the date and time specified by the Request for Bid, pricing information will made public to all bidders. The responses will remain sealed during the bid evaluation period, and will be made available for public inspection upon notice of bid award.

This bid award will be determined by lowest responsive and responsible bidder. Bid responses will be considered valid for a period of 180 calendar days after bid closing date above.

The County reserves the right to award multiple contracts, as a result of this RFB. In addition to price, the breadth of equipment offered in the catalog will be considered. Through its evaluation, the County may deem a proposer as a supplemental award through meeting the requirements of the Request for

Bid.

Note: All specifications, terms and conditions of this request will apply to any resulting order.

5. Project Details

5.1. Important Instructions for Electronic Submittal

The County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

5.2. Scope of Work or Project Details

For the purpose of this Agreement, one-day rental equals a full 24-hour period, one-week rental equals seven calendar days, and one-month rental equals 30 calendar days. Short-term shall equal 3 months or less; vendor and county customer shall negotiate a lower monthly price if rental period is to exceed 3 months. It is required that the awarded contractor(s) have a physical location, with equipment available for rent, within the County of Sacramento or a neighboring County.

EQUIPMENT RENTAL CATEGORIES

Aerial

Bucket Trucks; Mobile Platforms, Scissor Type; Personnel Lifts; Telescopic Straight Boom; Articulating

Air

Air Tools; Compressors

Compaction & Paving

Plates/Rammers; Rollers, Riding (Single Drum, Smooth, Single Drum, Sheep’s Foot, Double Drum, Smooth, 9-Wheel, Rubber Tired)

Concrete & Masonry

Concrete Mixers, Towable; Concrete Saws (Walk Behind, Self-Propelled), Mortar Mixers, Towable;

Trowel Machines; Vibrators, Concrete

Cranes

Carry Deck Cranes; Cranes, Truck Mounted (Single Axle, Dual Axle); Cranes (Operated and Maintained, Conventional, Hydraulic)

Earthmoving

Backhoes (2 WD, 4WD); Dozers (Excavators, Track Type); Loaders (Skid steer Loaders, 4 WD, Track

Loaders, Tractor, Loader, 3-point, Wheel Loaders); Mini Excavators; Road Grader

Electrical https://procurement.opengov.com/signup

Arrow Boards, Towable; Electric Hammers; Generators (Diesel, Gas); Light Towers (Towable, 4-Head);

Message/Sign Boards (Towable); Welders

Landscaping

Brush Chippers (Towable, up to 9’); Roto Tillers (Front Tine, Rear Tine) Sweepers, Laymore Type (4’ Walk

Behind, 6’ Towable)

Material Handling

Forklifts (Construction, Industrial); High Lifts, Boom Type

Pumping

Diaphragm Pumps; Submersible Pumps; Trash Pumps

Trench Shoring

Trenchers (Riding, Walk Behind); Steel Plates; Trench Boxes; Manhole Boxes

Trucks

Pickups, LWB (2x2, 4x4); Pickups, Crew Cab, 1-Ton (2x2, 4x4); Vans, 7-8 Passengers (¾-Ton, 1-Ton); Vans, Cargo (¾-Ton, 1-Ton, With lift gate); Trucks, Flatbed Dump; Trucks, Flatbed Stake Body; Trucks, Box

Dump; Trucks, Water Tank; Truck, Lowbed, With Operator

Other Equipment

Hydraulic Rock Splitters; Pressure Washers; Heaters; Fans & Blowers; Floor & Vacuum Equipment;

Jacking Equipment; Painting & Sandblasting Equipment; Scaffolding & Ladders; Message Boards; Etc.

Equipment Not Covered Above

Additional equipment may be added to this list as mutually agreed upon by the Contractor and Contract

User. Please ensure your firm's entire catalog of available equipment is included in your response to question 3 "Rental Equipment Catalog" under section 6 "Vendor Submissions."

5.3. Rental Agreement

1. The intent of this agreement is to rent equipment, not to purchase it. Vendor shall retain title and ownership responsibilities of rental equipment.

2. Each piece of equipment furnished from the resultant agreement shall be maintained per factory specifications and shall be subject to inspection and acceptance by County representative. Additionally, all equipment furnished shall meet California and Federal statutes.

3. The rental agreement must fulfill the Internal Revenue Service’s requirements for a “true lease” permitting daily, weekly or monthly lease payments to be recorded as operating expense from an accounting standpoint. Finance lease and conditional sales agreement are not permitted.

4. Vendor shall submit a sample of lease agreement with his or her proposal, if required by the vendor. Lease agreement shall not include terms that will conflict with terms of this

RFB/ resultant contract award. In the event of any conflict between the terms of the RFB and the terms of Vendor’s lease agreement, the terms of the RFB shall govern. If there are unresolved issues and negotiations are unsuccessful; negotiations with the vendor will be terminated.

5. For some equipment, bids will only be accepted from vendors, who are authorized by the manufacturer to supply, repair, and service the makes and models offered. Bids will not be accepted from brokers. The County may require the apparent successful bidder to provide a written certified statement from the manufacturer so stating.

6. The County shall not be required to provide a security deposit for any equipment leased under this agreement.

7. All safety equipment/attachments shall be in place and functioning per the manufacturer’s design.

8. Routine repairs (not caused by misuse of the equipment) shall be provided at no additional cost.

9. For all equipment requiring fuel to operate, the Contractor will fill the fuel tank completely full prior to Sacramento County taking possession of the equipment.

10. Equipment is to be provided in the timeframe quoted. If the contractor fails to do so, the County may solicit other vendors and there shall be no costs associated with the relocation of equipment, employee time, etc.

5.4. Cooperative Participation Agreement

This RFB is part of a cooperative purchasing agreement, a collaboration that allows the County and other public entities, as well as private educational institutions to benefit from collective purchasing power. As a result, any selected bid may be utilized by additional participating entities, providing expanded visibility and potential for additional opportunities.

Cooperative Participants may also select from different options for equipment acquisition.

Proposals may include options for the lease and/or purchase of a variety of types of equipment. Lease offerings may include lease only and/or lease with the option to purchase. Purchase of equipment may include new or used equipment and any financing options that may be offered by the Vendor to the

Contract User.

Optional National Compliance

This Request for Bid (RFB) is issued in accordance with the regulations and requirements of the State of

California and is primarily intended for services within this state. However, respondents interested in providing services outside of California under this contract must demonstrate their ability to comply with the applicable local, state, and federal regulations of any additional states where services may be provided. Compliance with California Occupational Safety and Health Administration (Cal/OSHA) and

California Air Resources Board (CARB) and equivalent regulations in other states will be required for those bidders seeking to expand their service offerings nationally.

Eligibility Requirements - Optional Licensing and Compliance Across States

Proposers interested in being considered for business outside of California must meet the following additional eligibility criteria:

• Possess or demonstrate the ability to obtain all necessary local, state, and federal certifications and permits required not only in California but also in any other states where they propose to offer services.

6. Vendor Submissions

6.1. Bid Requirements*

Did you read through and confirm that you met all of the bid requirements?

☐ Yes

☐ No

*Response required

6.2. Please confirm that your company will accept the County's contract terms and conditions.

☐ Please confirm

6.3. Rental Equipment Catalog*

Please upload your entire catalog along with the corresponding prices for each piece of equipment that you offer. Please include a cover letter stating all applicable taxes or fees that are included into the rental cost of a piece of equipment.

If the prices provided in the catalog are the published list price, please include in the cover letter information indicating the applicable discount structure. If the prices provided in the catalog are reflective of all applicable discounts, please indicate this in the cover letter.

*Response required

6.4. Locations*

Please provide a directory containing of all rental branch locations your firm offers. This directory is to include addresses, phone numbers, and email addresses.

Please include a document specifically listing all locations within the County of Sacramento and neighboring counties including addresses, phone numbers, and the contact information for at least one

(1) point of contact.

*Response required

6.5. Cooperative Participation Alliance Terms

The Master Agreement(s) awarded under this Solicitation by County of Sacramento, will be made available to additional Participating Agencies ("PAs”) on a local, regional, or national level. PA's may include, but aren't limited to, entities such as local governments, educational institutions, special districts or non-profits, that have joined together to leverage their joint buying power. These entities will operate under the same terms and pricing as Lead Procurement Agency (LPA), County of Sacramento, including Administrative Fee and Sales Reporting provisions. PAs may include but aren’t limited to municipalities, counties, states, higher education institutions, public authorities, councils of government, regional governments, public health institutions, or other eligible public agencies, educational institutions and non-profit organizations.

The awarded vendor(s) are required to provide all services to Sacramento County. Ability to service PA's outside Sacramento County will not affect your ability to win this business. Please download, complete, and upload the Cooperative Procurement Alliance Terms and conditions document if your firm is interested in participating in a cooperative purchasing agreement.

• Cooperative_Procurement_All...

6.6. Bid Documents*

Please Upload any/all required or supplemental bid documents here.

*Response required

6.7. Confidential Company Information (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has selected a contractor. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your response package. Click "File Upload" below to upload your confidential documents.

6.8. Contractor Certification of Compliance*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

CONTRACTOR hereby certifies that either:

☐ (a) the CONTRACTOR is a government or non-profit entity (exempt)

☐ (b) the CONTRACTOR has no Principal Owners (25% or more) (exempt)

☐ (c) each Principal Owner (25% or more), does not have any existing child support orders

☐ (d) CONTRACTOR’S Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

6.9. Contractor Certification of Compliance Cont...*

New CONTRACTOR shall certify that each of the following statements is true:

A. CONTRACTOR has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

B. CONTRACTOR has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

https://government-project.s3.us-west-2.amazonaws.com/143871/292b3463-30f1-40b0-888e-ff18545bd9bf_Cooperative_Procurement_Alliance_Terms_%282025-RFB-0009%29.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4M43ANGPV%2F20250401%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250401T202140Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFwaCXVzLXdlc3QtMiJHMEUCIQCwa433QbDkJREljq47D5oYw%2BSPO00VJfLxzvyMhza1twIgTfIVB6lnVLtAQCIsfLXrKW4OfVX%2BcLqz6CkBAiBGp6IqjAUIxf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNCFpyaJJhEoHZ077yrgBBqUOe7N8FypiRimsRjCeWQlcIEuYXTJkJYFQfPumPVOaGWunwrDcfkjzDONlHZ9M9%2BuCokaJ42BCVYphJPK3M%2FrIMk%2BEuItnq7KEE%2FhcjmIL0t3CEHd621Yha9qCeSIqExfqhmcfKjK7QZuS51Md3hEblJofLS3aMDImgHiCR4ad%2BYdgx2s%2BDu1qIjAhiiMC1v7AmauKZ5FjyJu8viux%2BShPjqmXZ42Cf879imUMmfjjN9jsMwZM2XFzHnW%2Bo%2BBml15ArahPN00gRHlJb%2FvS1DK4u5JEyCa%2FfzofWqZJMnhcyMV2hwObG%2FgHN9bevSXYWVddDZfXzdDTj6kEh6cS20qU993jXOJtatPwbi1BculjLmyt29ZynEW1%2F0TN7hKpwMINaj85j72Ho1j3YKTFpuJty%2FXsGOFvMagriJ8VzakNzcpUKrte%2BzA%2BxhThcHhZhihR3yTlxOGII3edBt8dM9gghU2%2FMxDExJbkkR243c%2BFkyuX7RGPuyqWVqRTGll3c8qi3p4qQE2WtiDG%2B%2BA2Br753TdlDku5a0sOm3XREhfLrqoxAWzRqtNcQ%2Ba3T%2FcAXm6ckgnhB7mE%2BFZj%2BZ8yv2MzwaCd%2Fv8yGKvjXTcEzVTbf98KZPKXC0ALyYeF5dG1Gx4ALuRAQE7Rn0o8hoalDQwPRzjnIiLYc0bKuq8GaGv1MakJaZD3ItYxIP1EjxOMgwacd1pgH7AMirYwh042hyzeGtsgLrbHrdSe3dtTr7e%2B3taIMqOaGTBafRXA1dukzaZO%2BWFWMVBhhixcZUyl7SJoocW3p8cxYVjWAe%2FaHGcMMORsb8GOpsBP3TuinngNY%2Bozs3S2jXkvxsgxOB1%2B8Ri0aTfx3jMSvjgeh%2B6kNRVP8v%2BRrZQCNhswHkGlezk0lKLamwTQJi88qlWa%2F91LpEJ7RvJJBEbViCsqr0nrkmKM%2B2dBnHa3VLkoHFX7p36IqxpGqXjjvRQqHEnBwvsyztQcqW%2Fm3VQqEybJ5uisQCSwQK4%2B1V%2FdYea1C3aTf%2BzGxptT1Y%3D&X-Amz-Signature=1668b36c2c2672656c8fe2badc1c0fd82d81a679b5230af5d0e047722a0ba9d4&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Cooperative_Procurement_Alliance_Terms_%282025-RFB-0009%29.docx%22&x-id=GetObject

NOTE: Failure to comply with state and federal reporting requirements regarding a contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

☐ Yes

☐ No

*Response required

6.10. Solicitation Exceptions*

Please list all exceptions below referring to name of specific section and (where applicable) paragraph, subsection number, or other identifier. For each exception, please quote the statement(s) to which you are taking an exception, for reference during bid analysis. Exceptions considered excessive or affecting vital terms, conditions or specifications may reduce or eliminate your prospects for award.

Please include the following with every exception (if your company has no exceptions, type "N/A" in this field):

A. Page #

B. Section#/Title

C. Exception Description

*Response required

6.11. Non-Collusion Affidavit*

I state that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this proposal.

I state that:

A. The price(s) and amount of this proposal have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder, except as disclosed below in the exceptions field (accept with exceptions).

B. That neither the price(s) nor the amount of this proposal, and neither the approximate price(s) nor approximate amount of this proposal, have been disclosed to any other firm or person who is a bidder or potential bidder, and that they will not be disclosed before proposal opening.

C. No attempt has been made or will be made to induce any firm or person to refrain from submitting a proposal on this contract, or to submit a proposal higher than this proposal, or to submit any intentionally high or noncompetitive proposal/bid or other form of complementary proposal.

D. The proposal by my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive proposal.

E. My firm, its affiliates, subsidiaries, officer, directors and employees are not currently under investigation by any governmental agency and have not in the last five years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

F. No current or previous employee of the County of Sacramento (employed by County of

Sacramento within the last calendar year) has been involved or is currently involved in any manner, directly or indirectly, with bidder’s response or considerations in responding to this request.

I understand and my firm understands and acknowledges that the above representations are material and important, and will be relied upon by the County of Sacramento in awarding the contract(s) for which this proposal is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the County of Sacramento of the true facts relating to the submission of proposals/bids for this contract. Any violation of this certification shall render bidder’s response invalid. In such a case, bidder’s response will be immediately disqualified.

☐ Please confirm

*Response required

6.12. Customer References *

Include three (3) Company references here:

Reference 1

• Agency/Company Name

• Project Name

• Project Size (Cost/Unit & Total Cost)

• Project Type

• Year Completed

• Name of Project Manager

• Email Address & Phone Number

• Brief Physical Description of Project

Reference 2

• Agency/Company Name

• Project Name

• Project Size (Cost/Unit & Total Cost)

• Project Type

• Year Completed

• Name of Project Manager

• Email Address & Phone Number

• Brief Physical Description of Project

Reference 3

• Agency/Company Name

• Project Name

• Project Size (Cost/Unit & Total Cost)

• Project Type

• Year Completed

• Name of Project Manager

• Email Address & Phone Number

• Brief Physical Description of Project

*Response required

6.13. Risk Assessment Questionnaire*

Please download the below documents, complete, and upload.

• Risk_Assessment_Questionnai...

*Response required

6.14. Iran Contracting Act Disclosure Form*

(California Public Contract Code, sections 2202-2208)

When responding to a bid or proposal or executing a contract or renewal for a County of Sacramento contract for goods or services of $1,000,000 or more, a vendor must either:

A. certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section

2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to https://government-project.s3.us-west-2.amazonaws.com/14103/f74e0609-bb41-4701-8368-91dce2bacbce_Risk_Assessment_Questionnaire.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4M43ANGPV%2F20250401%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250401T202140Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFwaCXVzLXdlc3QtMiJHMEUCIQCwa433QbDkJREljq47D5oYw%2BSPO00VJfLxzvyMhza1twIgTfIVB6lnVLtAQCIsfLXrKW4OfVX%2BcLqz6CkBAiBGp6IqjAUIxf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDNCFpyaJJhEoHZ077yrgBBqUOe7N8FypiRimsRjCeWQlcIEuYXTJkJYFQfPumPVOaGWunwrDcfkjzDONlHZ9M9%2BuCokaJ42BCVYphJPK3M%2FrIMk%2BEuItnq7KEE%2FhcjmIL0t3CEHd621Yha9qCeSIqExfqhmcfKjK7QZuS51Md3hEblJofLS3aMDImgHiCR4ad%2BYdgx2s%2BDu1qIjAhiiMC1v7AmauKZ5FjyJu8viux%2BShPjqmXZ42Cf879imUMmfjjN9jsMwZM2XFzHnW%2Bo%2BBml15ArahPN00gRHlJb%2FvS1DK4u5JEyCa%2FfzofWqZJMnhcyMV2hwObG%2FgHN9bevSXYWVddDZfXzdDTj6kEh6cS20qU993jXOJtatPwbi1BculjLmyt29ZynEW1%2F0TN7hKpwMINaj85j72Ho1j3YKTFpuJty%2FXsGOFvMagriJ8VzakNzcpUKrte%2BzA%2BxhThcHhZhihR3yTlxOGII3edBt8dM9gghU2%2FMxDExJbkkR243c%2BFkyuX7RGPuyqWVqRTGll3c8qi3p4qQE2WtiDG%2B%2BA2Br753TdlDku5a0sOm3XREhfLrqoxAWzRqtNcQ%2Ba3T%2FcAXm6ckgnhB7mE%2BFZj%2BZ8yv2MzwaCd%2Fv8yGKvjXTcEzVTbf98KZPKXC0ALyYeF5dG1Gx4ALuRAQE7Rn0o8hoalDQwPRzjnIiLYc0bKuq8GaGv1MakJaZD3ItYxIP1EjxOMgwacd1pgH7AMirYwh042hyzeGtsgLrbHrdSe3dtTr7e%2B3taIMqOaGTBafRXA1dukzaZO%2BWFWMVBhhixcZUyl7SJoocW3p8cxYVjWAe%2FaHGcMMORsb8GOpsBP3TuinngNY%2Bozs3S2jXkvxsgxOB1%2B8Ri0aTfx3jMSvjgeh%2B6kNRVP8v%2BRrZQCNhswHkGlezk0lKLamwTQJi88qlWa%2F91LpEJ7RvJJBEbViCsqr0nrkmKM%2B2dBnHa3VLkoHFX7p36IqxpGqXjjvRQqHEnBwvsyztQcqW%2Fm3VQqEybJ5uisQCSwQK4%2B1V%2FdYea1C3aTf%2BzGxptT1Y%3D&X-Amz-Signature=da715a093ab0980802e8a85ddda87f9b6e58a474bb36de098ba7ad5efac01070&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Risk_Assessment_Questionnaire.pdf%22&x-id=GetObject provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or

B. demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

To comply with this requirement, please select one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of

$250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

OPTION #1 - CERTIFICATION

I certify I am duly authorized to execute this certification on behalf of the vendor/financial institution, and the vendor/financial institution is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

OPTION #2 – EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please select

"EXEMPTION" below, and attach documentation demonstrating the exemption approval with your electronic submission.

☐ Certification

☐ Exemption

*Response required

7. Pricing Table

SHORT TERM EQUIPMENT RENTAL PRICING SHEET

This RFB includes specifications for Rental Equipment that are specific to the needs of the Lead Agency, County of Sacramento, as well as additional specifications for other potential cooperative participants with indefinite quantities. In addition to this pricing table, please include the entirety of your firm's catalog of rental equipment, including pricing by uploading it to question no. 3 under "Vendor

Submissions," Daily, Weekly, and Monthly costs should be reflective of the most favorable pricing available, including all discounts off of list price, or be reflective of cooperative contract pricing (if applicable). For reference, a one-day rental equals a full 24-hour period, one-week rental equals seven calendar days, and one-month rental equals 30 calendar days.

Line Item Description Unit of

Measure Brand, Make, Model

Daily Cost Weekly Cost Monthly (4

Week) Cost

Catagory 1: Aerial

1a. Scissor Lift, 20 ft.

Electric ea.

1b. Towable Boom, 30 ft.

Gas Powered ea.

Catagory 2: Air

2a. Towable Compressor, 185 CFM, Gas Powered ea.

2b. Breaker, 90 lb, Air ea.

Catagory 3: Compaction & Paving

3a. Double Drum Roller, Ride-On, 39 in, Gas

Powered ea.

Catagory 4: Concrete & Masonry

4a. Concrete Mixer, 9 cu ft. ea.

Catagory 5: Misc. Equipment

Line Item Description Unit of

Measure Brand, Make, Model

Daily Cost Weekly Cost Monthly (4

Week) Cost

5a. Pressure Washer, Cold

Water, 2,500 PSI, Gas

Powered ea.

5b. Trash Pump, 3 in, Gas

Powered ea.

5c. Generator, 20 kW, Gas

Powered ea.

5d. Light Tower, Wide

Vertical Mast, 6 kW ea.

Catagory 6: Earthmoving & Grading Equipment

6a. Backhoe w/ Cab, Extendahoe, 4WD ea.

6b. Skidsteer, 2,000 lb ea.

6c. Mini Excavator w/ Cab, 18,000 lb ea.

Catagory 7: Lifts

7a. Telehandler w/ Cab, 10,000 lb, ea.

7b. Forklift, 6000 lb, Gas

Powered ea.

Discount off of List Price

i. Please provide the percentage discount off of published list rental fees the County can expect to receive.

ea. N/A

8. Sacramento County Standard Terms and Conditions

A. BID/QUOTE/PROPOSAL TERMS AND CONDITIONS: All of the terms and conditions of the bid, quote, or proposal against which this agreement is applied, are hereby incorporated.

B. SALES TAX NOT INCLUDED: Unless otherwise definitely specified, the unit prices do not include

California sales and use tax or Sacramento County sales and use tax.

C. INVOICING & PAYMENT: Upon timely submission of itemized invoices by vendor/contractor, payment shall be made per the terms of this agreement and for the prices stipulated for supplies delivered and/or services rendered after inspection and acceptance. Deductions, if any, may be made from payment as provided by this agreement. Payment on partial deliveries may be made whenever amounts due so warrant or when requested by the vendor/contractor and approved by the County. In connection with any cash (payment) discount specified in this agreement, time will be computed from the date of complete delivery of the supplies, equipment or services as specified, or from date correct invoices are received by County, whichever is later. For the purpose of earning the discount, payment is deemed to be made on the date of mailing of the County warrant or check.

D. HOLD HARMLESS: The vendor/contractor shall hold the County of Sacramento, its officers, agents, servants and employees harmless from liability of any nature or kind because of use of any copyrighted, or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used under this order, and agrees to defend, at his own expense, any and all actions brought against the County of Sacramento or himself because of the unauthorized use of such articles.

E. DEFAULT BY VENDOR/CONTRACTOR: In case of default by vendor/contractor, the County of

Sacramento may procure the articles or services from other sources and may deduct from any monies due, or that may thereafter become due to the vendor/contractor, the difference between the price named in the contract or purchase order and actual cost thereof to the County of Sacramento. Prices paid by the County shall be considered the prevailing market price at the time such purchase is made.

Periods of performance may be extended if the facts as to the cause of delay justify such extension in the opinion of the Purchasing Agent.

F. RIGHT TO AUDIT: The County of Sacramento reserves the right to verify, by examination of vendor/contractor’s records, all invoiced amounts when firm prices are not set forth in the purchase agreement.

G. ASSIGNMENT: This contract or purchase order is not assignable by vendor/contractor either in whole or in part, without the prior written approval of the County.

H. SUCCESSORS: This agreement shall be binding upon to the benefit of the successors and assigns of the respective parties hereto.

I. F.E.T. EXEMPTION: County is exempt from Federal excise tax pursuant to Internal Revenue Code 26

U.S.C. §4221(a)(4).

J. CHARGES NOT INCLUDED ON FACE NOT ACCEPTABLE: No charge will be accepted for packing, boxing, or cartage, except as specified in the Notice of Award. Freight collect shipments will not be accepted.

Merchandise will not be accepted if payment is to be made at the time of delivery.

K. TITLE/RISK OF LOSS: Title, ownership, and risk of loss or damage of the Goods shall be in accordance with Delivery/FOB Terms on Page 1 of the contract. The Goods are delivered to, inspected and accepted by County, except when such loss or damage is due to the fault or negligence of County.

L. ALL UNDERSTANDINGS IN WRITING: It is mutually understood and agreed that no alteration or variation of price, quantity, supplies and/or services, and any terms of this contract shall be valid unless made in writing and signed by the parties hereto, and that no oral understandings or agreements shall be binding.

M. FORCE MAJEURE: The parties will not be held liable for delays or failure in fulfillment of conditions of purchase order or contract resulting from events beyond the reasonable control of such parties. Such events include, but are not be limited to strikes, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear events, earthquakes, acts of terrorism, severe weather events and other disasters.

N.VENDOR/CONTRACTOR TERMS AND CONDITIONS: County’s standard terms and conditions shall govern any contract awarded. If, after award of contract, vendor/contractor provides additional terms or conditions, and there is a conflict between the terms and conditions of the parties, County’s terms and conditions shall govern.

O. INFORMATION TECHNOLOGY ASSURANCES: Vendor/contractor shall take all reasonable precautions to ensure that any hardware, software, and/or embedded chip devices used by vendor/contractor in the performance of services under this agreement, other than those owned or provided by County, shall be free from viruses. Nothing in this provision shall be construed to limit any rights or remedies otherwise available to County under this agreement.

P.COMPLIANCE WITH FAMILY SUPPORT ORDERS: Vendor/contractor hereby certifies that it's principal owner(s) is in substantial compliance with Sacramento County's DCSS Program, federal and state laws regarding lawfully served orders for child, family and spousal support, including wage reporting and assignment of wages. (Failure to comply with such orders and cure the default within 90 days of notice by the County shall be grounds for termination of the contract or purchase order.

Q. COMPLIANCE WITH ALL LAWS, LICENSES AND PERMITS: In the performance of their duties, Vendor/contractor shall comply with all applicable federal, state, and county statutes, ordinances, regulations, directives, and laws and this contract shall be deemed to be executed within the State of

California and construed with and governed by the laws of the State of California. Vendor/contractor shall possess and maintain all necessary licenses, permits, certificates and credentials required by the laws of the United States, the State of California, County of Sacramento and all other appropriate governmental agencies, including any certification and credentials required by County. Failure to comply with all laws, licenses and permits shall be deemed a breach of this Agreement and constitutes grounds for the termination of this Contract.

R. FOREIGN CURRENCY: In the event vendor invoices submitted to the County of Sacramento is received in foreign currency, vendor understands and agrees the County of Sacramento will pay in US Dollars via wire, ACH, or check payment method. The County of

Sacramento's payment of US Dollars will be calculated using the currency exchange rate on the invoice date, regardless of date paid, or received by vendor. The County of Sacramento calculates US

Dollars based on the exchange rate on such invoice date provided by the Oanda currency converter site: http://www1.oanda.com/lang/en/currency/converter/.

http://www1.oanda.com/lang/en/currency/converter/

9. Additional Terms and Conditions

9.1. Additional Terms and Conditions

Bidder Responsibility: You are expected to be thoroughly familiar with all specifications and requirements of this bid. Your failure or omission to examine any relevant form, article, site or document will not relieve you from any obligation regarding this bid. By submitting a response, you are presumed to concur with all terms, conditions and specifications of this bid unless you have specifically, by section number, raised objection.

Awards:

1. The County of Sacramento reserves the right to:

1. award responses received on the basis of individual items, or groups of items, or on the entire list of items;

2. reject any or all responses, or any part thereof;

3. waive any informality in the responses; and

4. accept the response that is in the best interest of the County. The Purchasing Agent's decision shall be final.

2. Preference for Sacramento County Products. In purchases by the County of Sacramento, price and quality being equal, preference must be given to Sacramento County products (Charter of the County of Sacramento, sec. 83); also, ". . . preference must be given to the lowest responsible local bidder offering to supply such items for purchase which are raised, grown, manufactured, fabricated, processed or assembled in Sacramento County . . ." (Sacramento

County Code, sec. 2.56.060).

3. Preference for California-made materials. Pursuant to Sections 4330-4333 of the Government

Code, the County, in awarding the purchase, must prefer supplies partially manufactured, grown or processed in California, price, fitness and quality being equal. In order to receive preference, responses must clearly specify the item(s) for which preference is claimed and the preference applicable.

Taxes:

1. Include any sales, use, or federal excise taxes in your response as separate line item(s).

2. If your company is outside California and collects sales tax, please state the amount as a separate item if the County is to remit the tax.

3. Items purchased for resale will show the County's resale permit number on the purchase order.

4. Exemption certificates will be furnished when federal excise tax is exempted.

Brand Names: Brand names and numbers, when used, are for reference to indicate the character or quality desired. Equal items will be considered, provided your offer clearly describes the article. Offers for equal items must state the brand and number, or level of quality. The determination of the

Purchasing Agent as to what items are equal is final and conclusive. When brand, number, or level of quality is not stated by bidder, the offer will be considered exactly as specified.

Samples: Samples of articles, when required, must be furnished free of cost. Samples may be retained for future comparison. Samples which are not destroyed by testing or which are not retained for future comparison will be returned upon request at your expense.

Termination:

1. County may terminate any resulting contract without cause upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. If notice of termination for cause is given by County to contractor and it is later determined that contractor was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to this paragraph (A).

2. County may terminate any resulting contract for cause immediately upon giving written notice to contractor, should contractor materially fail to perform any of the covenants contained in resulting contract in the time and/or manner specified. In the event of such termination, County may proceed with the work in any manner deemed proper by County. If notice of termination for cause is given by County to contractor and it is later determined that contractor was not in default or the default was excusable, then the notice of termination shall be deemed to have been given without cause pursuant to paragraph (A) above.

3. County may terminate or amend any resulting contract immediately upon giving written notice to contractor, 1) if advised that funds are not available from external sources for resulting contract or any portion thereof, including if distribution of such funds to the County is suspended or delayed; 2) if funds for the services and/or programs provided pursuant to resulting contract are not appropriated by the State; 3) if funds in County's yearly proposed and/or final budget are not appropriated by County for resulting contract or any portion thereof; or 4) if funds that were previously appropriated for resulting contract are reduced, eliminated, and/or re-allocated by County as a result of mid-year budget reductions.

4. If any resulting contract is terminated under paragraph A or C above, contractor shall only be paid for any services completed and provided prior to notice of termination. In the event of termination under paragraph a or c above, contractor shall be paid an amount which bears the same ratio to the total compensation authorized by resulting contract as the services actually performed bear to the total services of contractor covered by resulting contract, less payments of compensation previously made. In no event, however, shall County pay contractor an amount which exceeds a pro rata portion of the resulting contract total based on the portion of the resulting contract term that has elapsed on the effective date of the termination.

5. Contractor shall not incur any expenses under any resulting contract after notice of termination and shall cancel any outstanding expenses obligations to a third party that contractor can legally cancel.

Public Agency Participation: It is intended that any other public agency including those identified in the solicitation (i.e., city, district, public authority, public agency, municipality and other political sub-division or public corporation) located both in California and Nationally shall have the option to participate in any award made as a result of this solicitation. The County of Sacramento shall incur no financial responsibility in connection with orders issued or delivered by another public agency. Each public agency using this contract shall accept sole and full responsibility for placing of orders and making payments to the contractor. In addition to the above, the contractor shall provide the same level of indemnification and insurance protection to each of the participating agencies ordering products and/or services under any award made as a result of this solicitation.

Out of State Vendors Providing Services to the County of Sacramento: Recent state legislation requires the County to withhold seven percent (7%) of all income paid to certain independent contractors who do not reside in California. (Rev. & Tax. Code §18662; Cal. Admin. Code §§18662-1-18662-14.) This provision does not apply if the total amount paid for services in a given year is less than $1,500. It also does not apply if the contractor is: a) a corporation with a principal place of business in California; b) a partnership with a permanent place of business in California; c) a corporation qualified through the

Secretary of State to do business in California; or d) an individual with a permanent residence in the

State of California.

FTB Waiver -The contractor can apply to the FTB for a waiver from this withholding requirement. An FTB waiver will generally be granted when the nonresident contractor has a current history of filing

California tax returns and/or is currently making estimated tax payments to the FTB. An FTB waiver request is made on FTB Form 588, which can be faxed to the FTB at (916) 845-4831.

Payments (E-Payables)

The County of Sacramento has partnered with Bank of America to implement a card payment program, ePayables, offered to County’s suppliers/contractors/vendors. This preferred payment method will reduce paper waste and expedite payments to recipients. Traditional forms of payment (hardcopy checks) remain.

ePayables will not affect…