JN DOORS SOW SAM.pdf

SOLICITATION/ REQ # TBD Version 1.0 Page 1

SIM House Doors Project for the

Jackson Field Office

Statement of Work

08/15/2024

SOLICITATION/ REQ # TBD Version 1.0 Page 2

1 SCOPE

This is a contract to provide and install drum-type mini-warehouse rollup doors, one steel commercial entry door, and new metal siding at a non-lethal training facility (NLTF) for the

Federal Bureau of Investigation (FBI) Jackson Field Office. The mini roll-up doors will require openings be cut/prepared in the building strucuture for the installation. The metal commercial entry door will require installation of a frame and support system for door installation. This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION

The Jackson FBI Field Office has a requirement to provide and install drum type mini-warehouse doors, a standard steel commercial entry door, and new/replacement metal siding at its NLTF, as indicated in Section 1 Scope.

A site visit day has been established for 08/21/2024 from 9:00am CST to 11:00am CST. While not required, all contractors interested in providing a quote are encouraged to attend the Site visit day session to fully familiarize themselves with the project requirements and view the installation site/layout area(s). See Section 5, Place of Performance, for site location information. Contractors interested in attending the site visit will be required to email the following information for each individual planning to attend to lcmurray@fbi.gov on or before

03:00pm CST on 08/20/2024:

1. Full Name

2. Date of Birth

3. Driver’s License Number (and state of issuance)

1.2 BACKGROUND

The purpose of this project is for the contractor to purchase and install the items stated in the

Scope and below Requirements section (Section 3) for the Jackson FBI Field Office. The

Jackson Field Office’s NLTF is located on the campus of the Mississippi Law Enforcement

Training Academy, 3791 MS Hwy 468, Pearl, Mississippi, 39208. This NLTF serves as the

Regional Training Facility for tactical operational training for local, state, and federal partners.

This project is necessary to renovate the NLTF for continued use.

2 APPLICABLE DOCUMENTS

A photograph(s) of the NLTF with sample product images and product placement is included with the RFQ for comparison and context to the desired deliverable.

3 REQUIREMENTS

The contractor shall provide all labor, materials and any applicable permits necessary to facilitate the following project requirements:

mailto:lcmurray@fbi.gov

SOLICITATION/ REQ # TBD Version 1.0 Page 3

• Purchase and installation of five (5) mini-warehouse rollup, drum-type doors. These doors shall be ten (10) feet in height and at least twelve (12) feet in width. The rollup doors should be lockable from the inside. One (1) door will be located on each end of the building, and three (3) will be located on the south side of the building.

• Purchase and installation of one (1) commercial steel frame door that shall be installed on the northwest corner of the NLTF. The door should be approximately 7’ x 3.5-4’ wide.

• New metal siding shall be installed on the west and north side of the building. A section of the eve of the north side of the building needs to be re-installed (this portion was salvaged during the demolition phase of the NLTF). Any loose metal siding that was damaged during the demolition phase of the NLTF must be securely re-attached.

4 KEY PERSONNEL

The Contractor shall provide qualified, licensed personnel to provide all project requiremets and services as per Section 3 (REQUIREMENTS) above. It shall be incumbent upon the contractor to provide personnel capable of successfully fulfilling applicable FBI background requirements

(See Section 10 SECURITY REQUIREMENTS)

5 PLACE OF PERFORMANCE

Contract performance will occur at the FBI Jackson’s NLTF located on the campus of the

Mississippi Law Enforcement Training Academy, 3791 MS Hwy 468, Pearl, Mississippi, 39208.

6 PERIOD OF PERFORMANCE

Work conducted for this requirement should be completed within 60 days from award acceptance, unless otherwise agreed upon by the Contracting Officer.

7 DELIVERABLES

After contractor award and before any of the work within the SOW is initiated, the Contractor shall confer with the Local Points of Contact (LPC), ESS L. Christian Murray regarding installation sequence/procedures, means of access to premises and building, and delivery of material.

8.0 GOVERNMENT FURNISHED EQUIPMENT OR INFORMATION

The Government will also provide full information regarding the requirements for the project, including the Government’s security requirements, constraints, criteria and space requirements.

The Government shall furnish all required information and services, and shall render approvals and decisions as expeditiously as necessary for the orderly progress of services. No equipment shall be furnished by the government.

9 PERSONNEL AVAILABILITY

The Contractor’s normal workday will typically be within the hours of 8:00 a.m. and 5:00 p.m.

Core work hours are 8:00 a.m. through 3:00 p.m. Any changes to core work shall be coordinated with the Field office Local Point of Contact (LPC).

SOLICITATION/ REQ # TBD Version 1.0 Page 4

10 SECURITY REQUIREMENT

Contractor personnel working onsite at the Jackson FBI office and/or any FBI space must pass a limited background investigation, and as such, will be required to provide Jackson Security

Office personnel with personal information, to include name, driver’s license, date of birth, and social security number, in addition to fingerprints, in order to facilitate security clearance checks.

Failure to disclose prior arrests and/or convictions may result in the application being denied.

Contractor employees working onsite at the Jackson office and/or FBI space shall wear an FBI issued identification badge at all times. Contractor employees will not be permitted access to FBI space without escort, except wherein appropriate unescorted security clearances exist.

11 GOVERNMENT REPRESENTATIVES

The functions inherent to this contract shall be performed by the designated Contracting Officer.

The duly assigned Local Point of Contact (LPC) shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 LOCAL POINT OF CONTACT (LPC)

The LPC is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The LPC does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the

Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issues such changes. The LPC for this contract is Executive Support Specialist (ESS) Lane

Christian Murray who can be reached at 601-540-8179 or lcmurray@fbi.gov

11.2 CONTRACTING OFFICER

This contract will be administered by: Contracting Officer Laurissa Jefferson, who can be reached at (972) 559-5000 or ljefferson@fbi.gov

12 TRAVEL

When required and authorized by the Contracting Officer, travel must be conducted in accordance with Federal Travel Regulations

13 INVOICING PROCEDURES

The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP).

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the

Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent mailto:lcmurray@fbi.gov

SOLICITATION/ REQ # TBD Version 1.0 Page 5 contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

The following sections provide important information regarding the FBI’s electronic invoicing requirements:

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award.

Obtaining IPP Access

If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto-enrolled for IPP using information from your SAM.gov account.

Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated

Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S.

Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support

(ipp.noreply@mail.eroc.twai.gov):

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password

• You must log in with the temporary password within 30 days

Registration is complete when the initial administrative user logs into the IPP web site with the

User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

For general questions related to the FBI’s transition to IPP, please send an email to IPP@fbi.gov.

For contract-specific questions, please contact the designated contracting officer for your contract.

http://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov mailto:IPP@fbi.gov

SOLICITATION/ REQ # TBD Version 1.0 Page 6

A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line item number and, if applicable, an order number

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of person to notify in event of defective invoice

• Electronic Funds Transfer (ETF) banking information

• Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours

(items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the

Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt

Payment Act, FAR clause 52.232-25 (OCT 2003) upon the LPC’s certification of receipt of services and the CO final authorization for payment.

SOLICITATION/ REQ # TBD Version 1.0 Page 7

APPENDIX A

MINI DRUM TYPE ROLL UP DOOR

SOLICITATION/ REQ # TBD Version 1.0 Page 8

Current space to be fitted with doors

SOLICITATION/ REQ # TBD Version 1.0 Page 9

Current Space with mini roll-up doors super imposed to reflect desired door placement/layout

SOLICITATION/ REQ # TBD Version 1.0 Page 10

Photo to depict placement of the commercial Pedestrian door, which will be the open space on the left meeting up to the aluminum siding.

The open space behind the light post will be one of the five mini roll-up doors.