Shoe_Mobile_SOW.docx

STATEMENT OF WORK

SAFETY SHOE CONTRACT

NUWC KEYPORT

The Naval Undersea Warfare Center, Division Keyport (NUWCDIVKPT) and Naval Sea Logistics Center (NSLC) have a requirement for Industrial Safety/Occupational shoes to protect employees from foot injuries. The purpose of this contract is to provide quality safety shoes in a timely manner to government employees employed by NUWCDIVKPT and NSLC. The Government requires delivery of Industrial Safety/Occupational footwear, sold from a Contractor owned and operated trailer(s) or truck(s) suitable for displaying and dispensing footwear at NUWCDIVKPT, Keyport Washington. Services will be provided one time per month on the first Thursday of each month. Available hours of operation shall be from 0900-1500 (Pacific Time) with a 1 hour lunch break from 11:30-12:30. Whenever a Federal Holiday (Independence Day or New Year's Day) occurs on the first Thursday of the month, operations will be rescheduled one week later on the following Thursday for that month. Whenever services cannot be provided due to inclement weather, natural disasters, or national emergencies, operations may be cancelled for that month, and the Contractor shall notify the Safety Shoe Coordinator as soon as practicable whenever services cannot be provided. The following are the Government’s minimum requirements:

SPECIFICATIONS/REQUIREMENTS:

1. The Contractor will stock and make available for purchase a variety of styles, colors, sizes, and brands from at least two different nationally recognized major manufacturers of safety shoes (for example: Danner, Dr. Martens, Timberland, Wolverine, Keen, Chippewa Boots, Warson Group, Rocky Brands, Redwing, Work Zone, Black Diamond Group, etc.) in both women's and men’s shoes.

2. Footwear must meet or exceed the American Society of Testing Materials (ASTM) F2413-11 standard. At least one shoe of each pair shall be stamped, stitched, or have a sewn-in label on the inside of the footwear that indicates the footwear meets the ASTM requirements.

3. The Contractor shall display, distribute, sell, or issue only footwear that meets the ASTM F2413-11 standard. When footwear is not available for issue the same day, the Contractor shall deliver the footwear to the employee at no additional cost. Ninety percent of all orders not available for same day issuance (backorders) shall be filled and delivered within 7 business days of order receipt. No order shall take longer than 15 business days.

4. The Contractor shall assist the government employee in fitting shoes and will recommend the proper size of footwear. The Contractor shall provide all measuring devices and fitting tools required to provide the employee with the best fit.

5. In order to accommodate NUWCDIVKPT and NSLC’s employee reimbursement policy, the Contractor shall make provisions to receive balance payments from employees, whenever the price of the shoes exceeds the government’s authorized allocation.

POLICY: Naval Undersea Warfare Center Division, Keyport, Washington agrees to pay a reimbursement up to $150.00 for replacement of safety shoes every calendar year, or a reimbursement up to $250.00 for replacement every 2 calendar years. If the price of the shoes exceeds the limit, the employee agrees to pay the balance to the Contractor plus tax at the time the shoes are received. The balance is to be paid by cash, check, or other negotiable instruments accepted by the Contractor.

6. Balance payments made between the Contractor and employees are considered private sales. Resolution of any disputes arising from insufficient funds associated with negotiable instruments or checks is solely between the Contractor and the employee.

7. The Contractor shall provide the Safety Shoe Coordinator a receipt for each shoe purchase, prior to departing NUWCDIVKPT, Keyport, Washington, identifying the following:

• Employee Name

• Employee Home Address (Required for Non-Same-Day Issuance/Backorders Only)

• Date

• Shoe Details (Style, Stock Number, or Description)

• Size

• Shoe Cost

• Subsidy/Government Authorized Allocation

8. The Contractor shall not charge more than the price identified in their current published catalog or price list.

9. Non-NUWCDIVKPT and non-NSLC employees may wish to procure shoes during scheduled visits. Such sales are authorized; however, any payment or reimbursement for services rendered or products sold is solely between the Contractor and the non-NUWCDIVKPT or non-NSLC employee and their employing agency.

10. If the issued footwear does not fit properly, the Contractor shall replace “unworn” footwear within 30 calendar days after the employee has signed the receipt of footwear. Unworn is defined as showing no evidence of wear or soiling, such as when worn on carpeting only. If the Contractor determines that they are unable to properly fit the employee, the Contractor will annotate on the Safety Footwear Request form (NUWC Keyport Form 5100/25) “Cannot Fit” or "Can't Fit" and return the form to the employee.

11. If a manufacturer’s defect or material failure is discovered within 90 days of receipt (e.g. heel comes loose, soles delaminate, or stitching separates) the Contractor shall replace the footwear at their expense within 35 calendar days. The Contractor is not required to issue replacement footwear at the Contractor’s expense if excessive wear or abuse such as cuts, burns from heat, or chemical contamination is apparent. If disagreements arise, the Contractor will direct the employee to the Safety Shoe Coordinator in Building 206 with details of the disagreement.

12. Cost for maintenance such as resoling, reconditioning, or “cobbler” services are NOT included in the contract and are not reimbursable under the contract.

13. The Contractor’s standard commercial return/refund policy will apply to all employee footwear purchases. The policy must be clearly displayed.

14. The Contactor shall provide his own power for illumination, heating, and cooling. The government will provide access to a restroom at no charge to the Contractor.

15. The Contractor shall provide a current point-of-contact with phone number and email address to the Safety Shoe Coordinator:

Safety Shoe Coordinator Email: KYPT_SafetyHelpDesk@navy.mil Safety Shoe Coordinator Telephone: (360) 315-6758 Safety Shoe Coordinator Fax: (360) 396-1734

16. Catalogs, descriptive literature, and price lists, must be provided to the Contracting Officer Representative within 5 business days after contract award and updated whenever new models/brands are introduced, upon request, or when prices change.

Delivery shall be made to:

Naval Undersea Warfare Center Division, Keyport 610 Dowell Street Bldg 206, Attention Code 02 Keyport, Washington 98345 CONTRACT TYPE - This is a Not To Exceed type contract. The estimated number of pairs of safety shoes is 375 per year. The estimated percentage of shoes by style and major feature are as follows:

Steel Toe Waterproof 6-in Boot 14% Composite Toe Waterproof 6-in Boot 14% Steel Toe Slip-On Oxford 11% Steel Toe Lo-Top Athletic 10% Steel/Alloy/Composite Toe Waterproof 8-in Boot 10% Steel Toe Oxford 8% Steel Toe 6-in Boot 6% Alloy/Composite Toe Oxford 6% Steel Toe Slip-on 4-in Boot 5% Composite Toe Lo-Top Athletic 5% Composite Toe Oxford 3% Alloy Toe 6-in Boot 2% Composite Toe Hi-Top Athletic 2% Steel Toe Hiker 2% Steel Toe Slip-On 6-in Boot 2% OPTIONS - This is a one year contract with 2 option years.