SF18_Cover_Page_ _Statement_of_Work__SHK30016Q0029.pdf

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER) THIS RFQ _ IS x IS NOT A SMALL BUSINESS SET-ASIDE Page 1 of 3

1. REQUEST NO.

SHK30016Q0029

2. DATE ISSUED

7/27/2016

3. REQUISITION/PURCHASE REQUEST

NO.

PR5554389

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY AMCONGEN HONG KONG

26 GARDEN ROAD, ATTN: GSO/PROCUREMENT

HONG KONG,

6. DELIVER BY (Date)

9/23/2016

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY

NAME TELEPHONE NUMBER

852 2841 2260

_ FOB DESTINATION x OTHER (See Schedule)

Maria Chiu 852 2841 2260 9. DESTINATION

a. NAME OF CONSIGNEE

8. TO: AMCONGEN HONG KONG

a. NAME

N/A

b. COMPANY

NOVENDOR

b. STREET ADDRESS

26 GARDEN ROAD, ATTN: GSO/SUPPLY

c. STREET ADDRESS

c. CITY

HONG KONG

d. CITY

e. STATE

f. ZIP CODE

d. STATE

e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING

OFFICE IN BLOCK 5A ON OR BEFORE CLOSE OF

BUSINESS (Date)

August 12, 2016, 5pm (local time)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

See Statement of Work below.

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT

PAYMENT

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations [ ] are [X] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

Statement of Work

Agricultural Trade Office (ATO) is working with Animal and Plant Health Inspection Service (APHIS) to organize an International Transboundary Animal Diseases (ITAD) Course in Hong Kong on September 26 – 30, 2016. Please provide quotation for the hotel services base on the following requirements.

A. Accommodation assistance for participants:

Number of room: 4 rooms (single Occupancy)

Check in: September 24 (Saturday)

Check out: October 1, 2016 (Saturday)

Inclusive of 1 daily breakfast and internet access each room

Number of room: 30 rooms (single occupancy)

Check in: September 25, 2016 (Sunday)

Check out: October 1, 2016 (Saturday)

Inclusive of 1 daily breakfast and internet access each room

The total number of room is flexible with a +5 or -5 in room numbers per day and will be finalized around 1 week prior to the event.

B. September 26, 2016 (Monday)

1. Meeting Room on September 26, 2016 (Monday)

Time: 14:30 – 19:00

Set-Up: A Private room with classroom set up, accommodating 50 participants

2. Welcome Dinner on September 26, 2016 (Monday)

Please provide two price options (35 - 40 pax):

Option 1) Chinese / Fusion Menu

Option 2) 3-course Western food set menu

Location for the dinner - in a private room from 19:00 – 21:00

Podium is required

C. September 27 and 28, 2016 (Tuesday, Wednesday)

1. Meeting Room on September 27 and 28, 2016 (Tuesday, Wednesday)

Time: 08:00 - 18:00 Meeting

(Request two coffee breaks and a lunch)

Venue Setup / AV equipment

(1) Standard Wi-Fi Internet Access in guest rooms and meeting rooms for all delegates

(2) LCD Projector

(3) Computer-Screen connection

(4) At least 3 wireless microphone

(5) A reception table in the entrance area of meeting room for registration

(6) Signboard outside the venue indicating the event

(7) Podium is required.

2. Lunch & 2 Coffee Breaks on September 27 and 28, 2016 (Tuesday, Wednesday)

a. Lunch Menu: Please provide two price options (40 - 45 pax ):

Option 1) Asian Cuisine (1 day) & 3-course Western food set menu (1 day)

Option 2) Buffet Menu

b. Tea Break Menu: Coffee, tea and lightly refreshment (40- 45 pax )

Coffee breaks will be at the meeting room – 2 coffee breaks each day (morning and afternoon)

D. September 30, (Friday)

1. Meeting Room on September 30 (Friday)

Time: 14:00 - 18:00 Meeting

(Request one coffee break)

Venue Setup / AV equipment

(1) Standard Wi-Fi Internet Access in guest rooms and meeting rooms for all delegates

(2) LCD Projector

(3) Computer-Screen connection

(4) At least 3 wireless microphone

(5) A reception table in the entrance area of meeting room for registration

(6) Signboard outside the venue indicating the event

(7) Podium is required

2. One coffee break in the afternoon

Tea Break Menu: Coffee, tea and lightly refreshment (40- 45 pax )

Coffee break will be at the meeting room

Location:

Request the hotel location is in Hong Kong within Hong Kong Island at Admiralty, and/or Tsim Sha Tsui close by the subway station.

Payment:

The Consulate will settle full payment within 30 days (against invoice) upon completion of service. The Consulate does not accept deposit requested by the hotel.