Minutes_Pre-proposal_conference_for_LE_Staff_Health_Insurance.pdf

U.S. Consulate General Hong Kong

Minutes from Pre-Proposal Conference of LE Staff Health Insurance Solicitation

Solicitation Number SHK30015Q0001

March 20, 2015 at 2pm (local time)

Welcome/Introduction - CO

The Contracting Officer welcome all attendees, introduce the following staffs to the attendees:

Benedict Robinette – Contracting Officer (CO)

Prasenjit Gupta – HRO

Theresa Leung – HR Mgt Specialist (COR)

Joyce Tam – HR Assistant

Maria Chiu – Procurement Supervisor

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Contracting Officer explained that the purpose of the Conference is forced on the solicitation requirements and specific proposal requirements, all questions asked, will be not be answered during the conference but rather all questions and answers will be posted on the FedBizOpps site as soon as possible after the conference.

2. Contracting Officer highlighted the followings:

Period of Performance of the contract: base year + 4 option years. Remind the participants that any options in the contract under FAR clause 52.217-9 are the choice of the Government, not the contractor.

Contract Type: This is a fixed price with economic price adjustment requirements type contract under which will be issued firm, fixed-price task orders.

Note to bidders: Proposals that contain more benefit (even if there is no increase in cost) or fewer benefits than those stated in the solicitation may be deemed technically unacceptable.

Quotation Submission requirements: The following sections of the solicitation were highlighted (bidders must complete and submit the following):

SF33

Section B, Pricing Schedule and Retention Amounts (B.3).

Section K, Representations and Certifications;

Additional information as required in Section L. Instruction to offerors no “exe” file will be accepted if bidders submit the quotation electronically

Section M, Evaluation Factors

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT AND

52.217-8 OPTION TO EXTEND SERVICES

FAR 52.222-50, Combating Trafficking in Persons and highlight how firms must prevent such activities from occurring.

Proposal due date and time: May 11, 2015 (5pm local time). Late proposals will not be considered, unless they conform to the late proposal provision (FAR 52.215-1)

Highlight SAM registration requirement which is required prior to award.

Offerors are encouraged to register prior to the submittal of their quotation.

List of Employees and Dependent Statistic can be found in Section J.

Questions:

Contracting Officer mentioned again that all questions asked, will be not be answered during the conference . Questions must be submitted in writing and the CO will provide a copy of the Qs and As to all conference attendees, and post the Q’s and A’s on FedbizOpps.

The attached questions were asked during the conference or prior to the conference.

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.