Shipping Instructions.docx
DOCX document 15 KB Posted
- Attached to
- Food Items for CDC Warehouse
- Solicitation number
- 005-RFB-2936-2027
- Issued by
- Story County, Iowa
About this file
This Shipping Instructions document outlines mandatory requirements for bidders responding to the State of Iowa Department of Administrative Services' RFB 005-RFB-2936-2027 for food items delivery to the Central Distribution Center Warehouse in Woodward, Iowa. The bid solicitation encompasses approximately 50,000 pounds and 1,192 cases of staple grocery items, including meat products (brat links, turkey franks, and cured ham), frozen vegetables (carrots, corn, and peas), frozen bagels, margarine, and bulk sugars and vinegar. All items must be delivered in a single shipment to 1251 334th Street, Woodward, Iowa 50276 during warehouse hours of 7:00 AM to 3:00 PM on a first-come, first-serve basis. Bids are due August 4, 2026 at 1:00 PM CDT, with the bid opening occurring July 20, 2026 at 1:30 PM CDT. The contract term begins after a five-day appeal period following the Notice of Intent to Award, with the State reserving the right to extend the contract for additional annual renewal periods at its sole discretion.
All freight charges and fuel costs must be included in the bid price with delivery to the warehouse on an FOB Destination, Freight Prepaid basis. Products must meet USDA grade standards, be labeled, and arrive on pallets and shrink-wrapped in clean, insulated trailers; freight or products not meeting Agency specifications or containing damage will be refused. Bidders must provide proof of pack date and pack origin if requested and may be required to submit samples for testing. Products received more than 30 days after Purchase Order receipt are considered late and will be awarded to the next lowest bidder or placed out for rebid. Canned products must not arrive frozen, and bidders are responsible for picking up and replacing non-compliant products and reimbursing the CDC Warehouse for any associated costs. The State of Iowa accepts payment terms of sixty days per Iowa Code 8A.514 and prefers payment via its Purchasing Card Program (Pcard). Bidders must certify compliance with Iowa's "Prohibited Companies" designation per Iowa Code section 12K.1(4) and provide completed Terminations, Litigation and Debarment forms and Form 22 regarding confidential information treatment.
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| File | Type | Posted |
|---|---|---|
| 1417481-event.pdf |
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Text version
Shipping Instructions
A successful Bidder must be able to satisfy all these shipping instruction to be deemed a Responsible Bidder.
All freight charges and fuel costs must be in the bid price. All bid prices must be a delivered to the warehouse.
Freight
Freight that doesn't meet the Agencies specifications will be refused.
Freight with damaged products will be refused. If there are damaged package is in the middle of the pallet, these package will be set aside and credit will be issued or the whole load may be refused and you will be expected to pick it up at your expense.
Product must be on pallets and shrink wrapped.
Trailers must be insulated and clean.
Quality and Documentation
All products must be labeled.
Bidders must be able to provide proof of pack date and pack origin if requested. Pack date codes must be accompanied with a key when requested.
Bidders may be asked to submit a sample for testing.
By referencing the USDA grade standards for products, the condition of the container is implied in the standard. It is your responsibility to ensure that the USDA standards are met for product and container. It will be the Bidders responsibility to pick up and replace product and pay to the CDC Warehouse any costs they incur.
Product and Packing Specifications
Canned product may not be received frozen.
Product past 30 days from receipt of the PO is considered late. Product will be awarded to the next lowest bidder or placed out to bid.
Consideration will be given to product that is packed in the USA.
Bidders must ship product they indicated on the submitted bid.
File details come from the government source that posted it. Updated .