Shipping Instructions.docx
DOCX document 14 KB Posted
- Attached to
- Food Items for CDC Warehouse
- Solicitation number
- 005-RFB-2312-2026
- Issued by
- Warren County, Iowa
About this file
This Shipping Instructions document establishes mandatory requirements for bidders responding to Warren County, Iowa's Request for Bids (RFB 005-RFB-2312-2026) for food items to be delivered to the CDC Warehouse in Woodward, Iowa. The procurement encompasses seven product line items: 952 cases of canned applesauce, 952 cases of canned pineapple tidbits, 448 cases of Italian spaghetti sauce, 20,000 frozen muffins, 12,000 pounds of frozen diced carrots, 6,000 pounds of fresh or frozen diced onions, and 14,000 pounds of pre-fried potato rounds. All items must be delivered in a single shipment to 1251 334th Street, Woodward, Iowa 50276, during warehouse operational hours of 7:00 AM to 3:00 PM. The bid opened on November 17, 2025, at 1:00 PM CST and closes on December 1, 2025, at 1:00 PM CST. The contract term begins following a five-day appeal period after the Notice of Intent to Award, with potential annual extensions at the Lead Agency's sole discretion.
All freight charges and fuel costs must be included in the bid price as delivered to the warehouse. Products must be shipped on pallets and shrink-wrapped in insulated, clean trailers, with all items labeled and accompanied by pack date codes and origin documentation upon request. Canned products cannot be received frozen, and shipments must arrive within 30 days of purchase order receipt or be considered late and subject to replacement by the next lowest bidder. Bidders are responsible for ensuring compliance with USDA grade standards for both product and container condition and must be prepared to provide samples for testing if requested. Damaged shipments or packages within pallets will result in credit issuance or complete load refusal at the bidder's expense for pickup and replacement. Payment terms follow Iowa Code 8A.514, allowing sixty days following invoice submission, with shipping designated as FOB Destination, Freight Prepaid. To be deemed a Responsible Bidder, all shipping instructions must be satisfied.
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| File | Type | Posted |
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Shipping Instructions
A successful Bidder must be able to satisfy all these shipping instruction to be deemed a Responsible Bidder.
All freight charges and fuel costs must be in the bid price. All bid prices must be a delivered to the warehouse.
Freight that doesn't meet the Agencies specifications will be refused.
Freight with damaged products will be refused. If there are damaged package is in the middle of the pallet, these package will be set aside and credit will be issued or the whole load may be refused and you will be expected to pick it up at your expense.
Product must be on pallets and shrink wrapped.
Trailers must be insulated and clean.
Bidders may be asked to submit a sample for testing.
Canned product may not be received frozen.
Product past 30 days from receipt of the PO is considered late. Product will be awarded to the next lowest bidder or placed out to bid.
Consideration will be given to product that is packed in the USA.
By referencing the USDA grade standards for products, the condition of the container is implied in the standard. It is your responsibility to ensure that the USDA standards are met for product and container. It will be the Bidders responsibility to pick up and replace product and pay to the CDC Warehouse any costs they incur.
Bidders must ship product they indicated on the submitted bid.
Bidders must be able to provide proof of pack date and pack origin if requested. Pack date codes must be accompanied with a key when requested.
All products must be labeled.
File details come from the government source that posted it. Updated .