SHIP_Meeting_Catering_Price_Schedule.xlsx

This is a Price Schedule exhibit for a Request for Bid (RFB) issued by the State of Minnesota for catering services at the 2026 Statewide SHIP Meeting scheduled for September 22-23, 2026. The solicitation seeks an approved caterer with an existing valid service agreement with the Eagan Community Center located at 1501 Central Parkway, Eagan, Minnesota. The estimated number of conference attendees is 250 persons. Prospective bidders must submit all required documentation, including this completed Price Schedule (Exhibit D), Responder Declarations (Attachment A), Responder Forms (Attachment B), and Additional Information (Attachment C), through the SWIFT Vendor Supplier Portal by the specified deadline. Questions regarding the solicitation must be submitted in writing to James.Cole@state.mn.us no later than 3:00 p.m. Central Standard Time on August 18, 2026, with responses provided via addendum.

The Price Schedule requires bidders to provide itemized pricing in United States currency for breakfast service, morning break service, lunch service, afternoon break service, and all-day beverage service for 250 attendees across two days. Each service line item must separately identify food costs, gratuity charges, and applicable taxes, with all charges totaled on the spreadsheet. The State will not pay for any items not included on the submitted schedule and will treat any fees stated as formulas, percentages, or non-specific amounts as zero. Bidders must also provide cancellation fee structures for three notice periods: 45-31 days prior, 30-15 days prior, and 14-0 days prior to the conference. The State does not guarantee a minimum number of attendees or meals, and quoted prices are firm and will not be adjusted if actual attendance falls below the 250-person estimate. The contractor is responsible for all costs and agrees not to seek additional fees beyond those stated on the price schedule.