Shawnee SP Water Treatment SOW.pdf

STATEMENT OF WORK

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES

SHAWNEE STATE PARK

(Bedford County)

SERVICE/OPERATE WATER TREATMENT PLANT

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of State Parks, requires the services of a vendor to provide a licensed operator (Class D and E with the subclasses of 6, 12, and 13) to oversee the water treatment plant and produce potable water per DEP regulations, at Shawnee State Park, 132 State Park Road, Schellsburg, PA 15559. The system is a membrane filtration plant, permitted for .080 million gallons per day (mgd).

The duration of this contract is uncertain; all tasks must be completed until such time that an employee is hired and obtains the necessary licenses for operation of this system. A minimum 90-day termination notice will be given to the contracted vendor.

The hourly rates for this contract must include all tools, insurances, or any other equipment necessary to perform the work.

Questions concerning the technical aspects of this bid and Statement of Work should be directed to James McCorkle at 814-733-4218 or by email at jmccorkle@pa.gov . Questions regarding the bidding or contracting procedures should be addressed to Natalia Truitt at 717-783-3332 or by email at ntruitt@pa.gov.

II. ROUTINE CONTRACT TASKS:

The following tasks are to be completed in the performance of this contract:

1. Make potable water with the current system to keep sufficient water in the system to allow for the continued operation of all park facilities.

2. Possess and maintain current and valid PA DEP license for the size (Class D and E with the subclasses of 6, 12, and 13) and type (Membrane Filtration) of plant to be operated.

3. Work with DEP Sanitarian and Inspectors for continued safe operation of the plant, and attend any inspections held by same at the plant.

4. Perform all reporting and needed testing duties as required by the DEP permit for this facility.

5. Complete and submit Change of Operator form to DEP.

6. Write and update Standard Operating Procedures (SOPs) for the plant as needed.

mailto:jmccorkle@pa.gov mailto:ntruitt@pa.gov

7. Instruct Park Maintenance Staff in the day-to-day operations of the facility, to the extent they can legally be involved, to ensure continued safe operation.

8. Be present at the facility a minimum of two (2) days per week for the tasks listed above, or as needed to ensure the park maintains an adequate supply of potable water for operations.

9. Recommend and communicate in a timely manner to park staff, needs for materials required to operate this system within regulations.

9. Meet with the Park Manager and/or the Park Maintenance Supervisor during in-person visits, or via phone call at least weekly.

III. EMERGENCY REQUESTS:

Upon notification by a representative of the Department, the Contractor will proceed and complete the work in a reasonable time. In the event of an emergency, the Contractor will be prepared to proceed with the work immediately upon notification by the Department.

The unit bid pricing for emergency work required on weekends, official state holidays, and between the hours of 5:00 p.m. and 7:00 a.m., must not exceed 1.5 times of the unit bid pricing for Routine Portable Water Treatment Services. There will be a minimum two (2)-hour callout. This does not include routine maintenance scheduled by the Contractor during these times, but only emergency work specifically called for by the park to resolve emergency situations.

IV. SITE INSPECTION:

An optional site inspection is available prior to submitting bids and is highly recommended to acquaint the bidder with the water treatment plant facilities. Any bidders wishing to visit the site must contact James McCorkle at 814-733-4218 to arrange the visit.

V. CONTRACTOR QUALIFICATIONS

1. Bidder must have the PA DEP license for the size (Class D and E with the subclasses of 6, 12, and 13) and type (Membrane Filtration) of plant to be operated. The Contractor must show proof of a License issued by the Pennsylvania Department of Environmental Protection. A copy of the current, valid license must be submitted with the contractor’s Invitation for Bid.

2. Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021) the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment, and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal or quote. Failure to submit a completed Worker Protection and Investment Certification Form may render your submission non-responsive.

VI. INSURANCE REQUIREMENTS

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

1. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

2. Public Liability and Property Damage Insurance: To protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness of disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be made by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other for designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name Commonwealth as an additional insured and shall contain a provision that the coverages afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s).

Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates must be emailed to Jim McCorkle jmccorkle@pa.gov and NataliaTruitt at ntruitt@pa.gov.

VII. CONTRACT TERM:

The contract shall commence upon receipt of the fully executed purchase order and will terminate April 30, 2027.

Further, the parties may agree to renew this contract up to four (4) additional, annual terms with a final termination date of April 30, 2031, upon the same terms and conditions set forth in the contract. The Department, based on past contractor performance, may negotiate an increase in the unit prices(s) by a rate not to exceed 4%.

The Department will reach out to the Contractor no later than December 31st, prior to the termination date to begin renewal discussions.

mailto:ntruitt@pa.gov

Once the renewal terms are mutually decided, the Contractor will provide written notification of the intent to renew, including the requested price increase, if desired, to the Department no later than January 30th, prior to the termination date.

The renewal notice must be emailed, mailed, or faxed to:

DCNR Bureau of State Parks Attn: James McCorkle Shawnee State Park 132 State Park Road Schellsburg, PA 15559 Or Fax: 814-733-2544 jmccorkle@pa.gov

VIII. BID AWARD:

Bidder must complete and return the following with the bid response:

1. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us

2. A valid License issued by the Pennsylvania Department of Environmental Protection as specified above.

3. A properly executed Worker Protection and Investment Certification Form.

Bids will be awarded based on lowest total sum.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The contractor shall be paid at the unit price for actual work performed.

NOTE: The Department will only accept out two (2) decimal points when entering your “Unit Price” bid.

IX. PAYMENT TERMS:

Payment will be made on a reimbursement basis for actual services performed. Invoices will be submitted monthly. Each invoice must be itemized with the date and hours worked for each day of that month to support the invoice submitted for payment.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit.

Contractor should review Section V.23 CONTRACT-016.2 Automated Clearing House (ACH) Payments of the Commonwealth’s Terms and Conditions for complete contractor’s responsibilities.

X. REIMBURSABLE EXPENSES

Payment will be made on a reimbursement basis for actual parking and approved travel expenses incurred during the period of the contract. Travel reimbursement will be at or below state rates found in the most current version of the Commonwealth’s Management Directive 230.10, Travel and Subsistence Allowances, and will require the same documentation as required of state employees. Travel http://www.pasupplierportal.state.pa.us/ reimbursement will be added after the solicitation is closed for award, as this is not a competitively biddable item.

Payment will be made for actual travel time to and from the Contractor’s office, up to a maximum of ½ hour per employee for each round trip.

XI. INVOICES:

Invoice format will be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

1. Emailed to the following for a Paperless Email Invoice Option: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

https://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6Uk.

OR

2. Mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST contain the purchase order number as well as your SAP Vendor Number. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Vendors are reminded to not include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, must not be explicitly shown on an invoice.

XII. CONTRACTOR REFERENCES:

After the bid opening, and prior to awarding of the contract, the Department has the right to request references (names, addresses, and telephone numbers) of similar work performed in the previous two

(2) years as proof of qualifications to perform the work involved in this contract. Similar work is defined as a licensed operator of a water treatment plant, capable of producing potable water with the current system in order to keep the water tower stocked and allow for the continued operation of all park facilities as per DEP regulations.

References are an optional tool available to the Department to help determine bidder capabilities. If any of these references are requested, and the bidder cannot supply the necessary documentation and proof of compliance, the Department reserves the right to reject the bidder. The decision to both request references or reject bidders based on inadequate reference will be made solely at the discretion of the Department.

mailto:69180@pa.gov https://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6Uk

XIII. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us.

Faxed, emailed, or mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

IX. BID RESULTS:

Bidder may obtain bid results by accessing http://www.emarketplace.state.pa.us/BidTabs.aspx. The bids will be posted as soon as practicable following the bid opening. The results are the apparent bidders, and all bids are under review until final award of a Fully Executed Purchase Order.

http://www.emarketplace.state.pa.us/BidTabs.aspx