SH 36 Gravity Main Replacement - CDs.pdf

CITY OF

GATESVILLE, TEXAS

SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR THE CONSTRUCTION OF

SH 36 Gravity Main Replacement

Prepared By

KASBERG, PATRICK & ASSOCIATES, LP

CONSULTING ENGINEERS

TEMPLE, TEXAS

June 2026 06/17/2026

TOC-1

SH 36 GRAVITY MAIN REPLACEMENT

TABLE OF CONTENTS

ADDENDA

NOTICE TO BIDDERS

SPECIAL PROJECT INFORMATION TO BIDDERS/CONTRACTORS

INSTRUCTIONS TO BIDDERS

PROPOSAL AND BID SCHEDULE

STANDARD FORM OF AGREEMENT

PERFORMANCE BOND

PAYMENT BOND

CERTIFICATE OF INSURANCE

NOTICE OF AWARD

NOTICE TO PROCEED

AFFIDAVIT AND RELEASE OF LIEN

CHANGE ORDER FORM

GENERAL CONDITIONS

SPECIAL CONDITIONS

EPA GENERAL TERMS AND CONDITIONS

EPA CONTRACT CLAUSES

WAGE DECISION

TECHNICAL SPECIFICATIONS

Section G01 - Pipe Excavation and Embedment

Section G02 - Trench Safety

Section G03 - Construction in ROW

Section G04 - Preparing ROW

Section G05 - Concrete

Section G06 - NOT USED

Section G07 - Sedimentation and Erosion Control

Section G08 - Finish Grading and Grass Planting

Section G09 - Site Conditions

Section G10 - PVC Pipe for Wastewater

Section G11 - Encasement Pipe

Section G12 - Manholes

Section G13 - Testing for Wastewater Lines

NTB - 1

NOTICE TO BIDDERS

The City of Gatesville, Texas applied for a EPA 2024 Consolidated Appropriations Act (PL118-42) funded project CG – 02F95501-0 and is soliciting Electronic bids for the construction of the SH 36 Gravity Main Replacement in the City of Gatesville, Texas.

Please electronically submit your proposal via website at:

https://www.beaconbid.com/solicitations/city-of-gatesville/open

The deadline for submission of proposals is 2:00 P.M. on July 28, 2026. It is the responsibility of the submitting entity to ensure that the proposal is received in a timely manner. Proposals received after the deadline will not be considered for award, regardless of whether or not the delay was outside the control of the submitting provider. The City of Gatesville reserves the right to negotiate with any and all service providers submitting timely proposals.

The City of Gatesville is an Affirmative Action/Equal Opportunity Employer. Section 3 Residents, Minority Business Enterprises, Small Business Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit proposals.

Bids must be submitted on the E-Bid Form provided and execute a Performance Bond and a Payment Bond within fifteen (15) days after the notification of the award of the contract.

The bids will be publicly opened and read aloud in the main Conference Room in Gatesville City Hall;

803 E. Main Street; Gatesville, Texas; 76528 at 2:00 P.M. on Tuesday, July 28, 2026. The City Council will officially review the bids at a regularly scheduled meeting and award the contract as soon thereafter as practical. The City of Gatesville reserves the right to accept or reject any and all bids, as the best interest of the City may require, and to waive any informality in bids received.

This project includes the installation of the 15” Gravity Wastewater Replacement along SH 36, including the necessary connections to the existing system as called for in the plans and specifications.

Plans, specifications and bidding documents may be secured beginning Saturday, June 20, 2026, at Kasberg, Patrick & Associates, LP; (254) 773-3731; 11 South 2nd Street; Temple, Texas 76501 for a non-refundable cost of $50.00 per set (11”x17”) printed (or no charge for PDF download). Checks shall be made payable to Kasberg, Patrick & Associates, LP.

A Non-Mandatory Pre-Bid Conference will be held in the City of Gatesville Public Works Center located at 803 E Main Street, Gatesville, Texas 76528 at 2:00 P.M. on Tuesday, June 30, 2026. Although this is not a mandatory Pre-Bid Conference, it is highly recommended that all bidders attend.

City of Gatesville Website

CITY OF GATESVILLE, TEXAS

June 20, 2026 June 27, 2026

Holly Owens - City Secretary

SPECIAL PROJECT INFORMATION

TO BIDDERS/CONTRACTORS

A. All questions and inquiries about the project should be directed to Thomas D. Valle, P.E., tvalle@kpaengineers.com and Nathaniel W. Hudson, P.E., nhudson@kpaengineers.com until

12:00 P.M. on Thursday, July 23, 2026. Questions after that time and date will not be addressed and the Engineer and/or Owner shall not be bound by any references or dates obtained by the

Bidders unless an official addendum is produced and released by Kasberg, Patrick & Associates, LP.

B. Daily, on-site construction representation and observation will be provided by the City of

Gatesville.

C. Contract Administration and Pay Estimate Audits will be provided by KPA Engineers.

D. The Contractor shall be responsible for construction off-set staking of the wastewater gravity main for this project.

E. The Bid Item for Mobilization, Bonds and Insurance shall not exceed 5% of the total amount Bid.

I - 1

INSTRUCTION TO BIDDERS

1. Use of Separate Bid Forms

These contract documents include a complete set of bid and contract forms which are for the convenience of the bidders and are not to be detached from the contact document, completed or executed. Separate bid forms will be provided for your use.

2. Interpretations or Addenda

Each request for an interpretation shall be made to the engineer. Each interpretation made will be in the form of an Addendum to the contract documents and will be distributed to all parties holding contract documents no less than one (1) day prior to the bid opening. It is, however, the bidder's responsibility to make inquiry as to any addenda issued. All such addenda shall become part of the contract documents and all bidders shall be bound by such addenda, whether or not received by the bidder.

3. Inspection of Site

Each bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions there and should fully inform himself as to the facilities involved, the difficulties and restrictions attending the performance of the contract. The bidder should thoroughly examine and familiarize himself with the drawings, technical specifications and all other contract documents. The contractor, by the execution of the contract, shall in no way be relieved of any obligation under it due to his failure to receive or examine any form or legal document or to visit the site or acquaint himself with the conditions there existing. The City of Gatesville will be justified in rejecting any claim based on lack of inspection of the site prior to the bid.

4. Bids

a) All bids must be submitted on the forms provided and are subject to all requirements of the Contract Documents, including the Drawings.

b) All bids must be regular in every respect and no interlineation, excisions or special conditions may be made or included by the bidder.

c) The City of Gatesville may consider as irregular any bid on which there is an alteration of or departure from the bid form and, at its option, may reject any irregular bid.

d) If contract is awarded, it will be awarded to a responsible bidder on the basis of the lowest/best bid and the selected alternate bid items, if any. The contract will require the completion of the work in accordance with the contract documents.

I - 2

5. Unit Price

The unit price for each of the several items in the bid shall include its pro rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. Any bid not conforming to this requirement may be rejected as informal. Special attention is drawn to this condition, as the unit prices will be used to determine the amount of any change orders resulting from an increase or decrease in quantities.

6. Corrections

Erasures or other corrections in the bid must be noted over the signature of the bidder.

7. Time for Receiving Bids

Bids received prior to the advertised hour of opening will be kept securely sealed. The officer appointed to open the bids shall decide when the specified time has arrived and no bid received thereafter will be considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of all other bids is completed, and it is shown to satisfaction of the City of Gatesville that the late arrival of the bid was solely due to delay in the mail for which the bidder was not responsible, such bid will be received and considered.

8. Opening of Bids

The City of Gatesville shall, at the time and place fixed for the opening of bids, open each bid and publicly read it aloud, irrespective of any irregularities therein. Bidders and other interested individuals may be present.

9. Award of Contract/Rejection of Bids

a) The contract will be awarded to the responsive, responsible Bidder submitting the lowest/best bid. The bidder selected will be notified at the earliest possible date.

The City of Gatesville reserves the right to reject any or all bids and to waive any informality in bids received where such rejection or waiver is in its interest.

10. Execution of Agreement/Performance and Payment Bonds

a) The failure of the successful bidder to execute the agreement and supply the required bonds within fifteen (15) days after the prescribed forms are presented for signature, or within such extended period as the City of Gatesville may grant, shall constitute a default and the City of Gatesville may, at its option either award the contract to the next lowest responsible bidder, or re-advertise for bids. In either case, the City of Gatesville may charge against the bidder the difference between the amount of the bid, and the amount for which a contract is subsequently executed irrespective of whether this difference exceeds the amount of the bid bond. If a more favorable bid is received through re-advertisement, the defaulting bidder shall have no claim against the City of Gatesville for a refund.

BID FORM

PROJECT IDENTIFICATION: City of Gatesville, Texas

SH 36 Gravity Main Replacement

THIS BID IS SUBMITTED TO: City of Gatesville, Texas

803 E. Main Street

Gatesville, Texas 76528

1.

2.

3.

a.

b.

The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract

Time indicated in this Bid and in accordance with the other terms and conditions of the Contract

Documents.

BIDDER accepts all of the terms and conditions of the Invitation to Bid and Instructions to

Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for sixty (60) days after the day of Bid opening. BIDDER will sign and submit the Agreement with the Bonds and other documents required by the Bidding

Requirements within ten days after the date of OWNER's Notice of Award.

In submitting this bid, BIDDER represents, as more fully set forth in the Agreement, that:

BIDDER has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work.

BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies which pertain to the subsurface of physical conditions at the site or otherwise may affect the cost, progress, performance or furnishing of the Work as BIDDER considers necessary for the performance or finishing of the Work at the Contract Price, within the

Contract Time and in accordance with the other terms and conditions of the Contract

Documents, including specifically the provisions of paragraph 8 of the Agreement; and no additional examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by BIDDER for such purposes.

2026-101-30 1 c.

d.

e.

f.

4 BIDDER will complete work for the following prices:

BIDDER has reviewed and checked all information and data shown or indicated on the

Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumed responsibility for the accurate location of said Underground

Facilities. No additional examinations, investigations, explorations, tests, reports or similar information or data in respect of said Underground Facilities are or will be required by BIDDER in order to perform and furnish the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the

Contract Documents, including specifically the provisions of paragraph 8 of the

Agreement.

BIDDER has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract

Documents.

BIDDER has given OWNER written notice of all conflicts, errors or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by OWNER is acceptable to BIDDER.

This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid;

BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over OWNER.

2026-101-30 2

Estimated Unit Total Amount

No. Quantity Unit Description Price (in numerals)

Mobilization, Bonds and Insurance, not-to-exceed 5% of the Base Bid Amount, Complete

For $ $

Provide Labor, Equipment, Tools and

Supervision to Complete Preparation of Right-of-way, Complete For $ $

For Preparing and Submitting a Control Plan prepared and signed by a P.E. for Vehicular

Traffic, Complete for $ $

Implement and Administer Barricade, Signing and Traffic Safety Plan (Vehicular and

Pedestrian), Complete For $ $

Submit Trench Safety Plan prepared and signed by P.E., in Conformance with State Law and

OSHA, Complete For $ $

Implement and Follow Trench Safety Plan

(Pipe), Complete For $ $

Implement and Follow Trench Safety Plan

(Manholes/Bore Pits), Complete For $ $

Prepare Stormwater Pollution Prevention Plan, Including Submission to and Receiving Permits from Texas Commission on Environmental

Quality (TCEQ), Complete For $ $

Provide Clean-up and Final Grading Along

Final Pipeline Route, Complete For $ $

Furnish and Install 15" Diameter PVC SDR-26

D3034 Wastewater Line, Complete For $ $

Remove and Dispose of Existing 12" Diameter

Wastewater Line, Complete For $ $

Remove and Dispose of Existing 8" Diameter

Wastewater Line, Complete For $ $

Furnish and Install 24" Steel Encasement by

Bore, Complete For $ $

9 1,470 LF

13 50 LF

4 100% LS

5 100% LS

12 20 LF

8 100% LS

6 1,470 LF

7 2,800 SF

10 1,470 LF

11 600 LF

3 100% LS

CITY OF GATESVILLE

SH 36 GRAVITY MAIN REPLACEMENT

BID SCHEDULE

1 100% LS

2 15 STA

2026-101-30 Page 3 6/15/2026

CITY OF GATESVILLE

SH 36 GRAVITY MAIN REPLACEMENT

BID SCHEDULE

Furnish and Install 4' Diameter Manhole with

Conshield, Complete For $ $

Furnish and Install 8" Plug for Wastewater

Line Abandonment, Complete For $ $

Furnish and Install 12" Plug for Wastewater

Line Abandonment, Complete For $ $

Remove and Dispose of Existing 4' Diameter

Manhole, Complete For $ $

Furnish and Install Concrete Backfill for Creek

Crossing, Complete For $ $

Remove and Dispose of Concrete Cap for

Existing Wastewater Line, Complete For $ $

Connect to Existing Wastewater Service

Connections, Complete For $ $

Extend Existing Wastewater Service for

Connections, Complete For $ $

Remove and Salvage Interior Manhole Drop

Assembly, Complete for $ $

Connect Proposed 15" Wastewater Line to

Existing Manhole, Complete For $ $

Remove and Replace Asphalt Driveway, Complete For $ $

Remove and Replace Steel Fence, Complete

For $ $

Remove and Replace Sign for ACE Hardware, Complete For $ $

Remove and Replace Guy Wires, including

Coordination with Power Company, Complete

For $ $

Furnish and Install Rock Berm, Complete For

2 EA

2 EA

21 125 LF

22 1 EA

27 4 EA

28 45 LF

24 125 EA

25 25 EA

26 100% LS

40 LF

14 4 EA

17 2 EA

16 4 EA

15 3 EA

40 LF

2026-101-30 Page 4 6/15/2026

CITY OF GATESVILLE

SH 36 GRAVITY MAIN REPLACEMENT

BID SCHEDULE

Furnish and Install Silt Fence, Complete For

Furnish & Install Hydro Mulch Seeding For

Permanent Erosion Control, Including water to

Establish & Sustain Growth, Complete For $ $

Provide Project Record Drawings (As Builts), Complete For $ $

Provide DVD of right-of-way pre-construction and post construction site conditions for the total project, Complete For $ $

Furnish All Materials, Equipment, Tools &

Labor Necessary for Deflection Testing of All

Proposed Wastewater Lines, Including Any

Necessary Repairs, Complete For $ $

100% LS Furnish All Materials, Equipment, Tools &

Labor Necessary for Vacuum Testing of All

Proposed Wastewater Manholes, Including

Any Necessary Repairs, Complete For $ $

Furnish All Materials, Equipment, Tools &

Labor Necessary for Air Testing of All

Proposed Wastewater Lines, Including Any

Necessary Repairs, Complete For $ $

TOTAL BID (ITEMS 1 - 35): $

33 100% LS

29 705 LF

30 2,500 SY

31 100% LS

32 100% LS

35 100% LS

2026-101-30 Page 5 6/15/2026

Total Bid : $

Addendum No. 1 dated Received

Addendum No. 2 dated Received

Addendum No. 3 dated Received

Respectfully submitted: Name:

By:

Company Name:

Address:

Seal & Authorization (if a Corporation)

Attest: Telephone Number:

Fax Number:

Secretary

Email Address:

The undersigned bidder hereby declares that they have visited the site of the work and has carefully examined the

Contract Documents pertaining to the work covered in the above bid, and that the bid prices contained in the proposal have been carefully checked and are submitted as correct and final.

Receipt is hereby acknowledged of the following addenda to the Contract Documents.

The above prices shall include all labor, materials, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

The work proposed to be done shall be accepted when fully completed and finished in accordance with the plans, specifications and Project Schedule shown herein to the satisfaction of the Engineer.

BID SCHEDULE

BID SUMMARY

SF-1

STANDARD FORM OF AGREEMENT

STATE OF TEXAS

COUNTY OF Coryell }

THIS AGREEMENT, made and entered into this day of , 2026, by and between The City of Gatesville, Texas of the County of

Coryell and State of Texas , acting through Bradford Hunt, City Manager thereunto duly authorized so to do, Party of the First Part, hereinafter termed OWNER, and of the City of , County of and State of , Party of the Second Part, Hereinafter termed CONTRACTOR.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Party of the First Part (OWNER), and under the conditions expressed in the bond bearing even date herewith, the said Party of the Second Part

(CONTRACTOR), hereby agrees with the said Party of the First Part (OWNER) to commence and complete the construction of certain improvements described as follows:

and all extra work in connection therewith, under the terms as stated in the General Conditions of the

Agreement and at his (or their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction, in accordance with the conditions and prices stated in the

Proposal attached hereto, and in accordance with the Notice to Contractors, General and Special

Conditions of Agreement, Plans and other drawings and printing or written explanatory matter thereof, and the Specifications and addenda therefor, as prepared by Kasberg, Patrick & Associates, LP; 11 South

2nd Street; Temple, Texas, 76501; (254) 773-3731, herein entitled the ENGINEER, each of which has been identified by the CONTRACTOR and the ENGINEER, together with the CONTRACTOR'S written

Proposal, the General Conditions of the Agreement, and the Performance and Payment Bonds hereto attached; all of which are made a part hereof and collectively evidence and constitute the entire contract.

The CONTRACTOR agrees to commence work within ten (10) calendar days after the date written notice to do so shall have been given him, and to substantially complete construction within

90 calendar days after issuance of the “Notice to Proceed” and to be at Final Completion within

120 calendar days after the issuance of the “Notice to Proceed”, subject to such extensions of time as are provided by the General and Special Conditions.

The OWNER agrees to pay the CONTRACTOR in current funds the price or prices shown in the proposal, which forms a part of this contract, such payments to be subject to the General and Special

Conditions of the contract.

SF-2

IN WITNESS WHEREOF, the parties to these presents have executed this Agreement in the year and day first above written.

City of Gatesville Party of the First Part (OWNER) Party of the Second Part (CONTRACTOR)

By:_______________________________ By:_______________________________ Bradford Hunt, City Manager Title:

ATTEST: ATTEST:

Holly Owens, City Secretary

APPROVED AS TO FORM:

City Attorney

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, That a Texas corporation, whose address is , Texas, ;

as Principal, and ,whose address is , a corporation organized and existing under the laws of the State of Texas, as Surety, are held firmly bound unto the City of Gatesville, Texas as Obligee, in the amount of Dollars ($ ) for the payment of which sum we will bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has entered into a certain written contract with the Obligee, dated the day of , 2026, for the construction of the specifically including in the scope of this work the bond, the additional guaranty provisions set forth in the contract conditions, which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein, as well as Principal’s primary obligation to perform according to the plans and specifications.

NOW, THEREFORE, the condition of this obligation is such, that if the said Principal shall faithfully perform the work in accordance with the plans, specifications, instructions to bidders, general and special conditions and other contract documents and shall fully indemnify and save harmless Obligee from all costs and damage which Obligee may suffer by reason of Principal's default, and reimburse and repay Obligee all outlay and expense which Obligee may incur in making good such default, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, HOWEVER, that this bond is executed pursuant to Chapter 2253 of the Texas Government Code, as amended, and all liabilities on this bond shall be determined in accordance with the provisions of such statute, to the same extent as if it were copied at length herein.

PROVIDED further that if any legal action be filed on this bond, venue shall be in Coryell County, Texas.

Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder, or the plans, specifications, or drawings accompanying the same, or any assignment of the contract as may be provided for in the instructions to bidders, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract, assignment thereof, or to the work to be performed thereunder. The Surety is responsible for additional amounts authorized by any change orders.

IN WITNESS WHEREOF, this instrument has been executed by the duly authorized representatives of the Principal and the Surety.

Signed and sealed this ____ day of ___________________, 2026.

Principal:

By: _________________________________

(Title)

Surety:

By: _______________________________

TDI Company Number:

The name and address of the Resident Agent of Surety is:

Note: Attach Power of Attorney and Required Notices Rider

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS, That a Texas corporation, whose address is ,Texas; as Principal, and , whose address is , a corporation organized and existing under the laws of the State of Texas, as Surety, are held firmly bound unto the City of Gatesville, Texas as Obligee, in the amount of Dollars ($ ) for the payment of which sum we will bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has entered into a certain written contract with the Obligee, dated the day of , 2026, for the construction of the specifically including in the scope of this work the bond, the additional guaranty provisions set forth in the contract conditions, which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, That if the said Principal shall well and faithfully make payment to each and every claimant (as defined in Chapter 2253, Texas Government Code, as amended) supplying labor or materials to it in the prosecution of the work provided for in said contract, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED further that if any legal action be filed on this bond, venue shall be in Coryell County, Texas.

PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code, as currently amended, and all liabilities on this bond shall be determined in accordance with the provisions of said statute to the same extent as if it were copied at length herein.

Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder, or the plans, specifications, or drawings accompanying the same, or any assignment of the contract as may be provided for in the instructions to bidders, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract, assignment thereof, or to the work to be performed thereunder. The Surety is responsible for additional amounts authorized by any change orders.

IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument on the _____ day of _______________, 2026.

Principal:

By: _________________________________

, (Title)

Surety:

By: _______________________________

TDI Company Number:

The name and address of the Resident Agent of Surety is:

Note: Attach Power of Attorney and Required Notices Rider

Ins-1

CERTIFICATE OF INSURANCE

THIS CERTIFICATE IS ISSUED FOR THE DURATION OF THE PROJECT AS A MATTER OF

INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.

THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE

AFFORDED BY THE POLICIES LISTED BELOW.

NAME AND ADDRESS OF AGENCY COMPANIES AFFORDING COVERAGES

COMPANY A

LETTER

COMPANY B

LETTER

NAME AND ADDRESS OF INSURED COMPANY C

LETTER

COMPANY D

LETTER

COMPANY E

LETTER

This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. Not withstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies.

COMPANY

LETTER

TYPE OF INSURANCE

POLICY

NUMBER

POLICY

EXPIRATION

DATE

LIMITS OF LIABILITY IN THOUSANDS

(000)

EACH

OCCURRENC

AGGREGATE

GENERAL LIABILITY

___ Comprehensive Form

Bodily Injury

Premises-Operations ___ Explosions and Collapse Hazard

Property Damage

___ Underground Hazard ___ Products/Completed Operations Hazard ___ Contractual Insurance ___ Broad Form Property Damage ___ Independent Contractors ___ Personal Injury

Bodily Injury and Property Damage Combined

Personal Injury

Ins-2

AUTOMOBILE LIABILITY

___ Comprehensive Form ___ Owned

___ Hired

___ Non-Owned

Bodily Injury

(Each Person)

Bodily Injury

(Each Accident)

Property Damage

Bodily Injury and

Property Damage Combined

EXCESS LIABILITY

___ Umbrella Form

___ Other than Umbrella

WORKERS' COMPENSATION

AND EMPLOYER'S LIABILITY

Statutory

(Each Account)

OTHER

Builders Risk

Description of Operations/ Locations/Vehicles

PROJECT TITLE: SH 36 Gravity Main Replacement PROJECT LOCATION: Gatesville, Texas

The City of Gatesville and the Engineer are named as an additional insureds under all insurance, other than Workman's Compensation.

Cancellation: No policies will be cancelled or reduced, restricted, or limited until ten (10) days after the owner has received written notice as evidence by return receipt or registered or certified letter.

NAME AND ADDRESS OF CERTIFICATE HOLDER:

DATE ISSUED: , 2026 AUTHORIZED REPRESENTATIVE

END OF SECTION

Notice of Award

Notice of Award

Date:

Project: SH 36 Gravity Main Replacement

Owner: City of Gatesville, Texas Owner's Contract No.:

Contract: SH 36 Gravity Main Replacement

Engineer's Project No.: 2026-101

Bidder:

Bidder's Address:

You are notified that your Bid dated for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for:

The amount of the Contract is

5 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award.

5 sets of the Drawings will be delivered separately or otherwise made available to you immediately.

You must comply with the following conditions precedent within [15] days of the date you receive this Notice of Award.

1. Deliver to the Owner [ 5 ] fully executed counterparts of the Contract Documents.

2. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the Instructions to Bidders, General Conditions, and Supplementary Conditions.

3. Other conditions precedent:

Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited.

Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents.

City of Gatesville, Texas

By:

Bradford Hunt

City Manager

2026-101

1 Notice to Proceed

Notice to Proceed

Contract: SH 36 Gravity Main Replacement

Engineer’s Project No.: 2026-101

To:

In accordance with the Agreement dated ,by and between the City of Gatesville, Texas (Owner) and (Contractor) for work to be performed in conjunction with the SH 36 Gravity Main Replacement.

Construction shall be completed within 120 calendar days of the issuance of this Notice to Proceed.

1. Contractor is hereby notified to commence work on , 2026. The Project shall be fully complete within 120 calendar days .

2. Liquidated damages to be paid by the Contractor for failure to complete the work by the completion date will be assessed at the rate of $ 500.00 per day for each working day after the working days allotted have expired. The procedure and basis for the assessment of damages will be in accordance with the Special Conditions, Section 21.

ISSUED ON BEHALF OF ACCEPTED ON BEHALF OF

City of Gatesville, Texas

Printed Name: Printed Name:

Title: Title:

Date Date

AFFIDAVIT AND RELEASE OF LIEN

THE STATE OF TEXAS

COUNTY OF CORYELL

WHEREAS, the undersigned , who being duly sworn , on oath, says that he/she is the legal representative of

, has been employed by The City of Gatesville, Texas , to furnish labor and materials for the installation of the SH 36 Gravity Main Replacement in

Gatesville, Texas.

NOW THEREFORE, for and in consideration of the sum of

DOLLARS ($ ) and other good and valuable consideration, the receipt of which is hereby anticipated, being payment in full for all labor and/or materials furnished by the undersigned up to and including 20 , the undersigned hereby waives and releases any and all lien or claim of right of lien on said project or premises on account of labor and/or materials furnished and further states that all applicable sales taxes, State, Local and Federal, and all labor hired by him and all material purchased by him and used in the construction of said project improvements have been paid in full. The undersigned hereby warrants to defend The City of Gatesville, Texas against any liens or claims made by said laborers or suppliers of materials used in connection with said project.

Date

Title:

SWORN TO AND SUBSCRIBED BEFORE ME ON THIS THE DAY OF ,20 ,

DID PERSONALLY APPEAR AND SIGN IN

ACKNOWLEDGMENT OF THE AFOREGOING AFFIDAVIT.

NOTARY PUBLIC IN AND FOR

THE STATE OF TEXAS

C/O - 1

SH 36 GRAVITY MAIN REPLACEMENT

NOTE: ALL CHANGE ORDERS MUST BE APPROVED BY THE CITY OF GATESVILLE, TEXAS PRIOR TO

CHANGE

Owner (Contractor Locality):

(Name and Address)

Phone #:

Contract For (project description): Date

Project No:

Contractor:

Agreement Date:

Phone#:

Engineer:

Phone#:

Engineer’s Project No:

Change Order No.:

You are hereby requested to comply with the following changes from the contract plans and specifications:

Item No.

Description of Changes-Quantities, Units, Unit Prices, Change in Completion Schedule, Etc.

Decrease in Contract Price

Increase in Contract Price

Change in Contract Price

Change in Contract Time

Original Contract Price: $

Original Contract Time: 120 calendar days

Previous Change Order(s) No. to No. $

Net Change From Previous Change Orders calendar days

Contract Price Prior to this Change Order $

Contract Time Prior to this Change Order calendar days

Net Increase/Decrease of this Change Order $

Net Increase/Decrease of this Change Order calendar days

Contract Price With all Approved Change Orders $

Contract Time With all Approved Change Orders calendar days

Cumulative % Change Order in Contract Price: %

RECOMMENDED:

ENGINEER (Authorized Signature)

ACCEPTED:

CONTRACTOR (Authorized Signature)

CITY OF GATESVILLE APPROVAL:

BY: DATE:

C/O - 2

JUSTIFICATION FOR CHANGE

OWNER: City of Gatesville

CSJ No.:

Change Order No.

1. Effect of this change on scope of work:

Increase Decrease No Change

2. Effect on operation and maintenance cost:

Increase Decrease No Change

3. Are all prices in the change order dependent upon prices found in the original bid:

If “No”, explain:

Yes No

4. Will this change be completed within the contract period?

If “No”, expected completion date:

(completion date)

5. Has this change created new circumstances or environmental conditions which may affect the project’s impact, such as concealed or unexpected conditions discovered during actual construction?

If “Yes”, is an Environmental Re-assessment required?

6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid?

7. Are the handicapped access requirements/approval still valid (if applicable)?

© by Texas Section, ASCE 1971

TABLE OF CONTENTS

FOR

GENERAL CONDITIONS OF AGREEMENT

1. Definition of Terms

Page

1.01 Owner, Contractor and Engineer .........................................................................G-1

1.02 Contract Documents.............................................................................................G-1

1.03 Sub-Contractor .....................................................................................................G-1

1.04 Written Notice ......................................................................................................G-1

1.05 Work ....................................................................................................................G-1

1.06 Extra Work ...........................................................................................................G-1

1.07 Working Day ........................................................................................................G-2

1.08 Calendar Day .......................................................................................................G-2

1.09 Substantially Completed ......................................................................................G-2

2. Responsibilities of the Engineer and the Contractor

2.01 Owner-Engineer Relationship ..............................................................................G-2

2.02 Professional Inspection by Engineer ....................................................................G-2

2.03 Payments for Work ..............................................................................................G-2

2.04 Initial Determinations ..........................................................................................G-3

2.05 Objections ............................................................................................................G-3

2.06 Lines and Grades..................................................................................................G-3

2.07 Contractor’s Duty and Superintendence ..............................................................G-3

2.08 Contractor’s Understanding .................................................................................G-4

2.09 Character of Workmen .........................................................................................G-4

2.10 Contractor’s Buildings .........................................................................................G-4

2.11 Sanitation .............................................................................................................G-5

2.12 Shop Drawings .....................................................................................................G-5

2.13 Preliminary Approval...........................................................................................G-5

2.14 Defects and Their Remedies ................................................................................G-6

2.15 Changes and Alterations ......................................................................................G-6

3. General Obligations and Responsibilities

3.01 Keeping of Plans and Specifications Accessible .................................................G-6

3.02 Ownership of Drawings .......................................................................................G-6

3.03 Adequacy of Design .............................................................................................G-6

3.04 Right of Entry ......................................................................................................G-7

3.05 Collateral Contracts .............................................................................................G-7

3.06 Discrepancies and Omissions ..............................................................................G-7

3.07 Equipment, Materials and Construction Plant .....................................................G-7

3.08 Damages ...............................................................................................................G-7

3.09 Protection Against Accident to Employees and the Public .................................G-7

3.10 Performance and Payment Bonds ........................................................................G-8

3.11 Losses from Natural Causes.................................................................................G-8

3.12 Protection of Adjoining Property .........................................................................G-8

3.13 Protection Against Claims of Sub-Contractors, Etc. ..........................................G-8

3.14 Protection Against Royalties or Patented Invention ............................................G-9

3.15 Laws and Ordinances ...........................................................................................G-9

3.16 Assignment and Subletting ..................................................................................G-9

3.17 Indemnification ....................................................................................................G-10

3.18 Insurance ..............................................................................................................G-10

3.18.1 Certificate of Insurance ........................................................................................G-10

4. Prosecution and Progress

4.01 Time and Order of Completion ............................................................................G-11

4.02 Extension of Time ................................................................................................G-11

4.03 Hindrances and Delays ........................................................................................G-11

5. Measurement and Payment

5.01 Quantities and Measurements ..............................................................................G-11

5.02 Estimated Quantities ............................................................................................G-12

5.03 Price of Work .......................................................................................................G-12

5.04 Partial Payment ....................................................................................................G-12

5.05 Use of Completed Portions ..................................................................................G-13

5.06 Final Completion and Acceptance .......................................................................G-13

5.07 Final Payment ......................................................................................................G-13

5.08 Payments Withheld ..............................................................................................G-14

5.09 Delayed Payments ................................................................................................G-14

6. Extra Work and Claims

6.01 Change Orders .....................................................................................................G-14

6.02 Minor Changes .....................................................................................................G-15

6.03 Extra Work ...........................................................................................................G-15

6.04 Time of Filing Claims ..........................................................................................G-16

6.05 Arbitration ............................................................................................................G-16

7. Abandonment of Contract

7.01 Abandonment by Contractor ................................................................................G-17

7.02 Abandonment by Owner ......................................................................................G-18

G-1

GENERAL CONDITIONS OF AGREEMENT

1. DEFINITIONS OF TERMS

1.01 ... OWNER, CONTRACTOR AND ENGINEER. The OWNER, the

CONTRACTOR and the ENGINEER are those persons or organizations identified as such in the

Agreement and are referred to throughout the Contract Documents as if singular in number and masculine in gender. The term ENGINEER means the ENGINEER or his duly authorized representative. The ENGINEER shall be understood to be the ENGINEER of the OWNER, and nothing contained in the Contract Documents shall create any contractual or agency relationship between the ENGINEER and the CONTRACTOR.

1.02 ... CONTRACT DOCUMENTS. The Contract Documents shall consist of the

Notice to Contractors (Advertisement), Special Conditions (Instructions to Bidders), Proposal, signed Agreement, Performance and Payment Bonds (when required), Special Bonds (when required), General Conditions of the Agreement, Technical Specifications, Plans, and all modifications thereof incorporated in any of the documents before the execution of the agreement.

The Contract Documents are complementary, and what is called for by any one shall be as binding as if called for by all. In case of conflict between any of the Contract Documents, priority of interpretation shall be in the following order: Signed Agreement, Performance and

Payment Bonds, Special Bonds (if any), Proposal, Special Conditions of Agreement, Notice to

Contractors, Technical Specifications, Plans, and General Conditions of Agreement.

1.03 ... SUB-CONTRACTOR. The term Sub-Contractor, as employed herein, includes only those having a direct contract with the CONTRACTOR and it includes one who furnishes material worked to a special design according to the plans or specifications of this work, but does not include one who merely furnishes material not so worked.

1.04 ... WRITTEN NOTICE. Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered mail to the last business address known to him who gives the notice.

1.05 ... WORK. The CONTRACTOR shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, services, insurance, and all water, light, power, fuel, transportation and other facilities necessary for the execution and completion of the work covered by the Contract Documents. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality. The CONTRACTOR shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in words, which so applied, have a well-known technical or trade meaning shall be held to refer to such recognized standards.

1.06 ... EXTRA WORK. The term “Extra Work” as used in this contract shall be understood to mean and include all work that may be required by the ENGINEER or OWNER to be done by the CONTRACTOR to accomplish any change, alteration or addition to the work

G-2 shown upon the plans, or reasonably implied by the specifications, and not covered by the

CONTRACTOR’S Proposal, except as provided under “Changes and Alterations”, herein.

1.07 ... WORKING DAY. A “Working Day” is defined as any day not including

Saturdays, Sundays or any legal holidays, in which weather or other conditions, not under the control of the CONTRACTOR, will permit construction of the principal units of the work for a period of not less than seven (7) hours between 7:00 a.m. and 6:00 p.m.

1.08 ... CALENDAR DAY. “Calendar Day” is any day of the week or month, no days being excepted.

1.09 ... SUBSTANTIALLY COMPLETED. By the term “substantially completed” is meant that the structure has been made suitable for use or occupancy or the facility is in condition to serve its intended purpose, but still may require minor miscellaneous work and adjustment.

2. RESPONSIBILITIES OF THE ENGINEER AND THE CONTRACTOR

2.01 ... OWNER - ENGINEER RELATIONSHIP. The ENGINEER will be the

OWNER’S representative during construction. The duties, responsibilities and limitations of authority of the ENGINEER as the OWNER’S representative during construction are as set forth in the Contract Documents and shall not be extended or limited without written consent of the

OWNER and ENGINEER. The ENGINEER will advise and consult with the OWNER, and all of OWNER’S instructions to the CONTRACTOR shall be issued through the ENGINEER.

2.02 ... PROFESSIONAL INSPECTION BY ENGINEER. The ENGINEER shall make periodic visits to the site to familiarize himself generally with the progress of the executed work and to determine if such work generally meets the essential performance and design features and the technical and functional engineering requirements of the Contract Documents;

provided and except, however, that the ENGINEER shall not be responsible for making any detailed, exhaustive, comprehensive or continuous on-site inspection of the quality or quantity of the work or be in any way responsible, directly or indirectly, for the construction means, methods, techniques, sequences, quality, procedures, programs, safety precautions or lack of same incident thereto or in connection therewith. Notwithstanding any other provision of this agreement or any other Contract Document, the ENGINEER shall not be in any way responsible or liable for any acts, errors, omissions or negligence of the CONTRACTOR, any subcontractor or any of the CONTRACTOR’S or subcontractor’s agents, servants or employees or any other person, firm or corporation performing or attempting to perform any of the work.

2.03 ... PAYMENTS FOR WORK. The ENGINEER shall review CONTRACTOR’S applications for payment and supporting data, determine the amount owed to the

CONTRACTOR and approve, in writing, payment to CONTRACTOR in such amounts; such approval of payment to CONTRACTOR constitutes a representation to the OWNER of

ENGINEER’S professional judgment that the work has progressed to the point indicated to the best of his knowledge, information and belief, but such approval of an application for payment to

CONTRACTOR shall not be deemed as a representation by ENGINEER that ENGINEER has

G-3 made any examination to determine how or for what purpose CONTRACTOR has used the moneys paid on account of the Contract price.

2.04 ... INITIAL DETERMINATIONS. The ENGINEER initially shall determine all claims, disputes and other matters in question between the CONTRACTOR and the OWNER relating to the execution or progress of the work or the interpretation of the Contract Documents and the ENGINEER’S decision shall be rendered in writing within a reasonable time. Should the

ENGINEER fail to make such decision within a reasonable time, appeal to arbitration may be taken as if his decision had been rendered against the party appealing.

2.05 ... OBJECTIONS. In the event the ENGINEER renders any decision which, in the opinion of either party hereto, is not in accordance with the meaning and intent of this contract, either party may file with the ENGINEER within thirty days his written objection to the decision, and by such action may reserve the right to submit the question so raised to arbitration as hereinafter provided.

2.06 ... LINES AND GRADES. Unless otherwise specified, all lines and grades shall be furnished by the ENGINEER or his…