Airstack_chiller_solicitation.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF

1/65

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

SGV10014R0013

6. SOLICITATION ISSUE DATE

06/09/2014

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/ LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

General Service Officer

American Embassy Conakry

Centre Administratif de Koloma

Conakry, Guinee

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

American Embassy Conakry- Guinea

Centre administratif de Koloma

BP 603

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

American Embassy Conakry- Guinea

Lee Eric

Contracting Officer

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

American Embassy, Conakry

Financial Management Officer

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Preventive Maintenance of Multistack Air

Cooled Chillers

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Eric,Lee

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

Multistack “Airstack” Chiller

Statement of Work for Preventive Maintenance

SECTION B – SERVICES AND COSTS

B.1 SUPPLIES/SERVICES

B.1.1 This request is for technical services required for the proper care and maintenance of Multistack air cooled chillers. A firm fixed-price Delivery

Order will be issued for this effort based on the requirements identified in

Section C.

B.1.2 This contract is for technical services only. This request precludes the requirement for the contractor to purchase materials or equipment for the

Multistack air cooled chillers including, but not limited to, such as items as control components, equipment replacements, cabling, software and computers or related elements. Provisions for such items, if they are deemed to be required, must be coordinated through the COR where provisions will be made through other contract mechanisms to acquire these components.

B.1.3 The period of performance is one (1) year as of the date of the

Contracting Officer's signature for the base contract year, with four options year.

B.2 SCHEDULE OF PRICES

B.2.1 The contractor shall complete all work, including furnishing all labor, tools, diagnostic equipment and services, as called for and defined in

Section C. The price shall include all labor, tools, overhead (including insurance required by FAR 52.228-4, Workers' Compensation), Defense Base Act and War-Hazard Insurance, which shall be a direct reimbursement, and profit.

B.2.2 The Contractor shall provide professional services, labor and materials on a firm fixed-price basis. In establishing the fixed price for the effort under this contract, the hourly rates for the required services shall be in accordance with the fixed fully burdened hourly labor rates. The fixed hourly rates shall include wages, overhead, G&A, profit and all employee fringe benefits, such as retirement, withholding for FICA and taxes, unemployment, workman's compensation and union dues (as applicable).

B.2.3 The Contractor shall furnish all equipment, supervision, labor, supplies, services necessary comply with all U.S. OSHA standards, laws, and regulations as specified in the Contract Documents. All work shall be performed in accordance with these specifications and subject to the terms and conditions of this contract. The Contractor shall also furnish all equipment, supervision, labor, supplies, services, and materials necessary to perform the work required for the proper preventative maintenance efforts identified in Section C. The cost proposal will include the following detail for each of base and option years:

B.2.3.1 Base Year: The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN Description

Type of servic es

No. of service

Visits

Unit price / service

Total per year ($)

Airstack chillers

Services

PM 2

Total Base Year

B.2.3.2 Option Year 1: The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

Type of servic es

No. of service

Visits

Unit price / service

Total per year ($)

Airstack chillers

Services

Total Option Year

B.2.3.3 Option Year 2: The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 of servic es

No. of service

Visits

Unit price / service

Total per year ($)

Airstack chillers

B.2.3.4 Option Year 3: The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 of servic es

No. of service

Visits

Unit price / service

Total per year ($)

Airstack chillers

B.2.3.5 Option Year 4: The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 of servic es

No. of service

Visits

Unit price / service

Total per year ($)

Airstack chillers

Total for all years: Base Year __________

Option Year 1 ___________

Option Year 2 ___________

Option Year 3 ___________

Option Year 4 ___________

TOTAL __________

B.2.3.6 Pricing Detail: The unit pricing provided for each CLIN shall be supported with cost detail as follows:

(a) Labor hours

(b) Labor category

(c) Burdened labor rates (see B.2.3.7)

(d) Travel costs including airfare, hotel, per diem, and other allowed reimbursable expenses.

B.2.3.7 Labor Rates: In addition to the Fixed Price contract items identified above, the cost proposal should include a schedule of proposed fully burdened labor rates (as described in B.2.2.2) for the base and each option year. These labor rates will be used, at the discretion of the contracting officer, for potential pricing negotiations of related work that may be outside the scope of this contract effort but deemed advantageous to the Government in terms of expedient execution.

B.3 ORDERING OFFICES:

AMERICAN EMBASSY CONAKRY

TRANSVERSALE NO.2 RATOMA

ATTN: GSO/PROCUEMENT CONAKRY,

BP: 603.

B.4 DELIVERABLE ITEMS AND PRICES

B.4.1 The Contractor shall, upon receipt of duly executed contract, perform all services as required in this contract and such further requirements as may be required to adequately maintain the prescribed BAS. The Contractor shall complete all work and services under this contract within the period of time specified. Subsequent contract terms which extend beyond the Base year will be extended at the sole discretion of the Government. The contractor will not proceed with option year services unless officially authorized by the contracting officer.

B.5 TRAVEL

B.5.1 In determining the cost of travel, the terms and conditions of the

Federal Travel Regulations (FTR) and Joint Travel Regulation (JTR) shall apply to all travel and travel-related matters authorized under this contract; travel and travel-related expenses shall not exceed the maximum allowable under the FTR and JTR. Travel, lodging and Per Diem rates shall be in accordance with Federal Travel Regulations/Joint Travel Regulation and other similar authorized costs.

B.5.2 Travel will be included as part of the contract line items identified in Section B.2.

B.5.3 In connection with authorized travel, the following items are to be on a fixed price basis which will require a receipt for reimbursement: (i) the cost of domestic and overseas economy-class (coach) airfare; (ii) the cost of hotel or housing accommodations, meals, and other incidentals when travel is undertaken; (iii) DBA Insurance (See Section H.2); and (iv) miscellaneous expenses incurred in connection with the travel.

B.5.4 Miscellaneous travel items such as taxi fares and other ground transportation expenses incurred in connection with the travel, and, if applicable, passport/visa fees, passport/visa photographs, travelers check fees, and airport taxes are also to be on a fixed price basis (receipts required).

B.6 COST OF SUPPLIES

B.6.1 The cost of any supplies required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price unless otherwise noted.

B.7 GOVERNMENT-FURNISHED PROPERTY

B.7.1 The Government will not make available to the Contractor any Government furnished property, except as may be stated elsewhere in this RFP.

B.8 PRICES

B.8.1 The burdened hourly labor rates requested in Section B.2 will be established for this contract. These rates are the maximum rates allowable under the contract for United States based personnel performing services in the listed disciplines. These rates will be used for any professional construction services that are included in Section C. and may apply to work outside the scope of this contract, except where local labor is acceptable and available at reduced rates. Rates for local labor shall be established in the cost proposal. Certain work as set forth in this contract shall be performed only by Cleared American employees.

B.8.2 The subcontractors, if any, shall provide the required disciplines necessary to properly execute the defined PM efforts.

B.8.3 The Subcontracted Provider, if any, of each service must be identified.

If no Subcontract Provider is identified, the contractor will provide these with in-house resources.

[End of Section]

Statement of Work

Multistack Air Cooled Chillers

Preventive Maintenance

1.0 INTRODUCTION. The U.S. Embassy, Conakry, Guinea requires a site visit by a qualified specialist technician to provide periodic preventive maintenance to the embassy compound’s eight module Multistack air cooled chillers assembly.

The chiller is part of the embassy compound’s heating ventilation and air conditioning system and is located adjacent to the embassy’s utility support building. The chiller is required to respond to controls from the embassy compound’s building automation system.

System Manufacturer: Multistack

Model No: ASP 30A

Number of Modules: 8

Serial Numbers: JI09-144, 145, 147, 148, 149, 150, & 151

2.0 SCOPE. The contractor shall supply semi-annual service to the Airstack chiller which shall include preventive maintenance for the equipment

2.1 PREVENTIVE MAINTENANCE TASKS. At a minimum the preventive maintenance service shall include the following for the post:

2.1.1 Check chiller controls communications module to the overall embassy building

HVAC automated controls for functionality. Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post.

2.1.2 Check compressor superheat on evaporator and economizer TXVs. Adjust as required.

2.1.3 Check condenser and economizer sub-cooling. Adjust as required.

2.1.4 Leak check the chiller. Submit work order to find and repair leaks.

2.1.5 Test tubes for leakage.

2.1.6 Clean compressor tubes.

2.1.7 Replace oil filter, clean oil line strainer. Contractor shall supply all materials.

2.1.8 Calibrate chiller control system, load limiting system, and safety controls.

2.1.9 Check compressor oil on semi-hermetic compressors. Take oil samples and submit for analysis.

2.1.10 Clean the condensing unit. Remove debris from air screen and clean underneath unit. Clear drain line and pan from sludge or debris. Note any signs of corrosion.

2.1.11 Inspect system for signs of corrosion. Remove corrosion, prime with corrosion inhibitor, paint to match original condition. Carefully inspect all fasteners to ensure integrity and replace any which have corroded. All replacement components, parts, and materials should be of corrosion resistant manufacture.

2.1.12 Pressure wash coil with coil cleaning solution. Straighten fin tubes with fin comb.

2.1.13 Check and clean fan motors, pumps, sensors and solenoids.

2.1.14 Clean strainers.

2.1.15 Check all refrigerant and replenish as necessary. Contractor shall supply all materials.

2.1.16 Cycle all valves at least two times.

2.1.17 Check controller for proper operation. Check all electrical connections for tightness. Re-amp as necessary.

2.1.18 Inspect condition of electrical contacts on motor starters and controls. Check electrical connections for tightness.

2.1.19 Perform operational test and return to service.

2.2 QUALIFICATIONS OF TECHNICIAN.

2.2.1 The technician shall be cable of executing all controls system and hardware adjustments required to complete this SOW.

2.2.2 The contractor shall demonstrate the technician’s capability to train post staff by providing an outline of training to be conducted, expanding on the requirements contained in paragraph 2.2, above.

2.3 WORK STANDARDS. The contractor’s performing technician shall be certified by

Multistack to provide authorized service for Multistack “Airstack” chillers and components. The contractor is responsible for providing the technician the proper tools, --to include required software, and test equipment to accomplish this SOW.

2.4 PRODUCTS USED. Use of U.S. manufactured products is preferred when not required.

All provided material must be compatible in size rating and quality to the part it is replacing.

2.5 SERVICE INTERRUPTIONS. The technician shall plan, coordinate, and schedule all site work with the post Facility Manager. Any and all service interruptions will be approved by the post Facility Manager.

2.6 DEFECTIVE EQUIPMENT. The technician shall identify to the Facility Manager any defective parts or equipment in the that require replacement. These will be procured at

U.S. Government expense.

2.7 SITE RESTORATION. The technician shall ensure that all facilities receiving this work shall be left in a condition acceptable to the Facility Manager at post, upon completion of the work.

2.8 DISPOSAL OF MATERIALS REMOVED. The Facility Manager shall be responsible for the disposal of all trash created while performing this work. The contractor shall transport all materials to be disposed of from the point of removal to the designated disposal storage site, and shall ensure that all it removed through this work are disposed of properly.

2.9 SAFETY. Safety is the highest priority on this project. The technician shall bring any safety concerns immediately to the attention of the Facility Manager.

3.0 REQUIREMENTS AND DELIVERABLES.

3.1 On completion of the assignment, the specialist shall submit a trip report addressing the following:

3.1.1 Identifying findings and recommendations of the deficiencies and suggestions for improvement.

3.1.2 Observations regarding training of personnel.

3.1.3 A listing and description of all modifications made to the system software and hardware.

3.1.4 A list of recommended spare parts to be maintained by the post.

3.1.5 A licensed copy of all software installed by the specialist shall be turned over to the post facility manager before departure from post.

3.1.6 A description of the scope and quantity of effort and of materials to accomplish the following, if needed:

a. Relocation of the electrical monitoring system work station/terminal to the site of the post’s building automation system work station.

b. Connection of the electrical monitoring system to the post’s medium voltage electrical equipment, as enumerated in paragraph 2.0 (3), above.

3.2 The contractor shall furnish a single invoice covering the fixed price of the contract at the conclusion of the work.

4.0 SECURITY REQUIREMENTS. Not applicable for this scope of work.

5.0 PROJECT COSTS AND TRAVEL. This section provides the basis for payment of the contractor and defines those activities related to the project that will be paid directly by

OBO and the embassy.

5.1 BASIS. The agreed upon cost of this work shall be a fixed price inclusive of all labor, equipment, materials, shipping, travel, and per diem costs.

5.2 ALLOWANCE FOR MISCELLANEOUS TIME REQUIREMENTS. The following estimates are provided for pre- and post- trip requirements by the contractor:

1. Estimated 16 hours for pre-trip preparation (pre-trip).

2. Pre-trip preparation time of about 4 hours for visa/inoculations, medical or photos.

5.3 PERFORMANCE COMPLETION. Performance completion shall be not later than

September 30, 2014

5.3 TRAVEL AND PER DIEM.

5.3.1 The contractor shall comply with Department of State rules and guidelines prior to incurring any costs. Costs incurred in violation of established travel rules and guidelines of the Department of State shall not be paid. Required passport and visa are a responsibility of the contractor.

5.3.2 The contractor shall under no circumstances incur any travel or other costs, or begin the travel to the work site or work at the site until a cable granting country clearance is received and a signed purchase order is issued.

5.3.3 The contractor shall furnish the technician’s flight itinerary and security information to the Contracting Officer’s Representative (named below) for a

Department of State Country Clearance.

5.3.4 The contractor is responsible for the traveler’s passport, visa, inoculations, and travel arrangements. Arrangements for obtaining a visa must be done in advance prior to the technician’s departing the United States. An airport visa is not an option.

5.4 PROCUREMENT AND SHIPPING. The contractor shall order all needed materials within five working days of issuance of the purchase order. Materials shall either be carried to the post by the contractor’s specialist technician or shall be shipped in a timely manner to the following addresses:

5.5 PROJECT COMMENCEMENT. The contractor shall be on site and begin performance of the work statement within thirty-days of material arrival confirmation, if the material is shipped.

6.0 POINT OF CONTACT

The Contracting Officer’s Representative (COR)and their address is:

Facility Manager

2110 Conakry Place

Washington DC, 21250-2110

Or

Facility Manager

Unit 2110 Box 36

DPO AE 09820-0036

SECTION D

PACKAGING AND MARKING

SECTION D - PACKAGING AND MARKING

Note:

Clauses numbered 52.xxx… are Federal Acquisition Regulations.

Clauses numbered 652.xxx… are Department of State Acquisition Regulations.

D.1 MATERIALS SHIPPING ADDRESS

(a) All unclassified reports, data and documentation shall be prepared for shipping in accordance with the best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National an Industrial Security Program

Operating Manual (DOD 5220.22-M)

(c) Materials delivered to the site shall be marked as follows: The delivery address shall be provided to the Contractor as part of the completed contract.

D.2 DEPARTMENT OF STATE DELIVERY, MAIL AND COURIER ADDRESSES

D.2.1 The contractor shall include the substance of Provisions D.2 and D.3 in all cleared subcontracts. The substance of D.3 shall be reproduced in all subcontracts.

D.2.2 Classified packages/mail shall NOT be sent via U.S. Postal Service.

Contractors and subcontractors authorized to send classified packages to the

Department shall provide delivery of packages, by appropriately cleared contractor, via approved hand-carry methods in accordance with NISPOM 5-410 and 5-411. All classified hand-carry deliveries from the contractor to DOS shall be made to the following address between the hours 8:00 AM and 4:00 PM.

The contractor shall advise the intended recipient of the materials and estimated time of arrival a minimum of 48 hours prior to dispatching the package by courier.

D.2.2.1 Packages/Mail sent to Post:

D.2.2.2 Packages/Mail sent to the Overseas Building Operations (OBO)

Facilities Group:

ANTHONY PELLEGRINO (703-516-1987)

U.S. DEPARTMENT OF STATE

OBO/CSFM/FAC/PS

1701 NORTH FORT MYER DRIVE

SA-6, ROOM 2012.24

ARLINGTON, VA 22209

ALTERNATE POINT OF CONTACT:

ASENATH HILL (703-812-2223)

D.2.3 Alternatively, GSA Schedule 48, Commercial Delivery Carriers, may be used in accordance with NISPOM 5-403-e, and ISL 2006-02, para 18. Currently, the carriers on that list include:

(a) DHL (Astar Air Cargo) - Same Day Service

(b) FedEx – Same Day Service, First Overnight, Priority Overnight or

Standard Overnight

(c) Airnet Systems – Mission Critical or Same Day Service

(d) United Parcel Service – UPS Next Day Air Early, Next Day Air, or Next

Day Air Saver

(e) UPS Supply Chain Solutions – Constant Surveillance Service

D.2.3.1 Classified Packages/Mail to be delivered via authorized commercial delivery carrier listed above should be addressed as follows:

D.2.3.1.1 Packages/Mail sent to Post:

D.2.3.1.2 Packages/Mail sent to the Overseas Building Operations (OBO)

Facilities Group:

ANTHONY PELLEGRINO (703-516-1987)

OBO/CSFM/FAC/PS

1701 NORTH FORT MYER DRIVE

SA-6, ROOM 2012.24

ARLINGTON, VA 22209

ALTERNATE POINT OF CONTACT:

ASENATH HILL (703-812-2223)

D.2.4 Unclassified Packages/Mail sent via U.S. Mail, Registered or Certified

Mail; Courier Service and U.S. Postal Service Overnight Express shall be addressed as follows. NOTE: Classified information cannot be sent via these methods.

D.2.4.1 Packages/Mail sent to Post:

D.2.4.2 Packages/Mail sent to the Overseas Building Operations (OBO)

Facilities Group: (Address must be capitalized on Package and Intended OBO recipient’s name should appear only on inner envelope)

ANTHONY PELLEGRINO

OBO/CSFM/FAC/PS

SA-6, ROOM 1202.24

WASHINGTON, DC 20522-0612

D.3 PACKAGING REQUIREMENTS FOR MAIL AND COURIER SHIPMENT OF DOCUMENTS AND

DRAWINGS

D.3.1 Separate packaging of electronic media and hardcopy material

The prime Contractor and any associated subcontractors will package all drawings and electronic media (classified, SBU and unclassified) in separate mailing packages, specifically, electronic media will be transported in electronic media packages that contain no other drawings or hard copies of any kind, beyond that of transfer/receipt documentation. Hardcopy (paper) drawing and documents will be packaged separately.

D.3.2 Wrapping and addressing of packages: For all shipping methods, the prime contractor and any associated subcontractors will ensure that all project documentation, regardless of classification and to include SBU, is double wrapped with both layers addressed properly and labeled with the sender’s address. No indication that the contents are SBU or classified should appear on the outer wrapper. Document tracking receipts should be packaged inside the inner wrapping with the materials the receipt describes.

D.3.3 Packaging heavy materials in appropriate containers: In applying the above double wrapping and addressing procedures, items sent via US mail or commercial carrier weighing more than one (1) pound shall have the inner package enclosed within an appropriately sized double-walled box or, for rolled drawings, a manufactured mailing tube.

D.4 U.S. GOVERNMENT RIGHTS

D.4.1 The U.S. Government reserves the right, in its sole discretion, to determine whether products have been compromised, and therefore cannot be used in CAAs and adjacent areas. Where such compromises results from

Contractor's failure to comply with security procedures, the Contractor shall bear entire cost associated with rectification of comprise and restoration of required security provisions.

Reference:

DOSAR 652.242-71 NOTICE OF SHIPMENTS (JUL 1988) Section I.

DOSAR 652.242-72 SHIPPING INSTRUCTIONS (DEC 1994) Section I.

SECTION E

INSPECTION AND ACCEPTANCE

SECTION E - INSPECTION AND ACCEPTANCE

E.1 SUBSTANTIAL COMPLETION

E.1.1 Definitions

E.1.1.1 "Final Completion and Acceptance" means the stage in the progress of the work as determined by the CO or COR and confirmed in writing to the

Contractor, on which all work required under the contract has been completed in a satisfactory manner in accordance with the requirements thereof, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance. Final invoice shall not be paid until and unless the CADD As-Built-Drawings are delivered and accepted.

E.1.1.2 "Date of Final Completion and Acceptance" means the date determined by the Contracting Officer as of which final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.2 FINAL COMPLETION AND ACCEPTANCE

E.2.1 Final Acceptance: Upon (a) satisfactory completion of all required maintenance tasks for each maintenance visit, (b)verification by the CO or

COR on the basis of a final inspection that all items have been completed and that the work is finally complete, subject to the discovery of defects after final completion, and (c) submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment, and the CO or COR is satisfied that the work under the contract is complete and the contract has been fully performed, with the exception of continuing obligations thereunder, the CO or COR shall issue to the

Contractor a notice of final acceptance and make final payment as required by the contract.

E.3 SITE DATA PROVIDED BY THE GOVERNMENT

E.3.1 Offeror may rely on the accuracy of site surveys, subsurface or physical site data and similar information provided by the Government concerning the arrangement and configuration of systems incorporated within the scope of the preventative maintenance efforts. However, the Government does not warrant that such information is complete, or that such surveys or data reveal all of the conditions that may be encountered on the site.

Offeror shall not rely upon any interpretation or opinion provided by the

Government concerning such data or information unless such data is specifically incorporated into the Solicitation Documents or the proposed

Contract Documents. Issuance of such information indicated as being "for information only" or identified with words of similar effect shall not be construed as incorporation into the Solicitation Documents or the proposed

Contract Documents. It is the responsibility of the Offeror to determine whether any additional site investigation is required, and to make such investigations.

SECTION E

INSPECTION AND ACCEPTANCE

E.3.2 Information Concerning Host Country: Bidders shall not rely on any information provided by the Government concerning the host country, such as climatological data at the site, local laws and customs, currency restrictions, taxes, or the availability of local labor, materials and transportation, etc. It is the responsibility of the Offeror to determine whether any additional site investigation is required, and to make such investigations to determine and gather the information necessary to perform the preventative maintenance requirements defined within this request for proposal.

E.4 PROJECT COMMUNICATIONS

E.4.1 Business Rules:

E.4.1.1 The Contractor is restricted from transporting unencrypted SBU data electronically across the Internet using email, FTP sites, or commercial web sites. Contractors are encouraged to consider all drawings and related documents as SBU and handle these accordingly, in order to minimize risk.

SECTION F

DELIVERIES AND PERFORMANCE

SECTION F - DELIVERIES AND PERFORMANCE

CLAUSES INCORPORATED BY REFERENCE

FAR SOURCE TITLE, DATE & Contract Order REFERENCE

F.1 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

(Reference 11.404) Complete as follows:

(a) Contract period will commence the date established by signature of the contract officer

(b) Quarterly maintenance activities will be completed within 120 days of the contract start date and each subsequent 120 days thereafter through the term of the contract. Completion will require the delivery of all reports and designated contract deliverables as defined in Section C.

(c) Bi-annual maintenance activities will be completed within 180 days of the contract start date and each subsequent 180 days thereafter through the term of the contract. Completion will require the delivery of all reports and designated contract deliverables as defined in Section C.

(d) Annual maintenance activities will be completed within 360 days of the contract start date. Completion will require the delivery of all reports and designated contract deliverables as defined in Section C.

F.2 52.211-13 TIME EXTENSIONS (…) (Reference 11.503)

F.3 52.242-14 SUSPENSION OF WORK (…) (Reference 42.1305)

F.4 PERIOD OF CONTRACT

F.4.1 The term of the contract is one (1) base year with four (4) 12-month option periods which will be exercised at the sole discretion of the

Government.

F.5 NOTICE OF DELAY

F.5.1 In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall notify the Contracting Officer of the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. Such notice shall be given promptly and not more than ten (10) days following the first occurrence of event giving rise to the delay or prospective delay.

Revisions to the approved time schedule shall only be made with the approval of the Contracting Officer. Post may under public exigency or for representational activities stop work and or require work site cleanup.

Contractor may submit a request for equitable adjustment.

F.6 WORKING HOURS

F.6.1 Unless otherwise defined work shall be conducted during the accepted 8 hour day, 5 days a week except for the holidays identified below or as specifically agreed and approved by the Contracting Officer’s Representative

(COR). Weekends and holidays may be considered as workdays provided (1) access to the facilities is available (2)essential to properly complete the required tasks (3)appropriate approval has been granted by the COR to allow the prescribed work activities to occur. Notice must be given 24 hours in advance to COR who will consider any deviation from the hours identified above.

Jan 01 New Year's Day

Jan 16 Birthday of Martin Luther King, Jr.

Feb 20 President's Day

May 28 Memorial Day

Jul 04 Independence Day

Sep 03 Labor Day

Oct 08 Columbus Day

Nov 11 Veterans Day

Nov 22 Thanksgiving Day

Dec 25 Christmas

F.7 ACCESS TO FACILITIES AND STANDARDS OF CONDUCT

F.7.1 General Access Requirements:

F.7.1.1 The contractor is responsible for obtaining proper passports, visas and immunizations that may be required. Contractor will need to have a valid DD 254 and personnel will require a current Visit Authorization

Request (VAR) with Diplomatic Security and approved country clearance prior to travel to any Post location.

F.7.1.2 The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

F.7.1.3 The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

F.7.1.4 Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

F.7.1.5 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract.

These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The

Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

F.7.1.6 Access to the CAA areas of the embassy requires prior approval with the Department of State (DoS). This approval is achieved by obtaining an approved form 254 (DD 254). It also requires a government security clearance of SECRET. Failure to provide and obtain these requirements will disqualify the contractor from performing the work. Access will also require a VAR (Visit Authorization Request) at least 14 days prior to the visit. For more information on CAA security requirements refer to the form DD 254 for more instructions.

F.7.1.7 Portable computing devices used to process or retain information related to the execution of this contract (laptop, PDA, tablet, etc.) shall have hard drive encrypted using any product on the IT CCB list, or any NIST approved product. Currently, PointSec 4.1 with 3Des or McAfee Endpoint

Encryption for PCs Client (formerly SafeBoot Client) Version: 4.2 are DS authorized hard drive encryption products.

F.7.1.8 Loss or compromise of electronic media devices containing DoS information must be reported to the RSO, COR and DS/IS/IND immediately.

F.7.2 Standards of Conduct:

F.7.2.1 The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United

States Government. The Government reserves the right to direct the

Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the

Government.

F.7.2.2 The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The

Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

F.7.2.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

F.7.2.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

F.7.2.5 The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

F.7.2.6 Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

F.7.2.7 The Contractor will not be issued any keys. The keys will be checked out from Post 1 by a “Cleared American” or designated and approved escort on the day of service requirements.

F.7.2.8 The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

F.8 NONCOMPLIANCE WITH CONTRACT REQUIREMENTS

F.8.1 In the event the Contractor, after receiving written notice from the

Contracting Officer or the COR of non-compliance with any requirement of this contract, fails to initiate promptly such action as may be appropriate to comply with the specified requirement within a reasonable period of time, the

Contracting Officer shall have the right to order the Contractor to stop any or all work under the contract until the Contractor has complied or has initiated such action as may be appropriate to comply within a reasonable period of time. The Contractor will not be entitled to any extension of contract time or payment for any costs incurred as a result of being ordered to stop work for such a cause.

SECTION G

CONTRACT ADMINISTRATION DATA

SECTION G - CONTRACT ADMINISTRATION DATA

Clauses numbered 52.XXX… are Federal Acquisition Regulations.

Clauses numbered 652.XXX… are Department of State Acquisition Regulations.

G.1 652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)(AUG

1999)

(a) General. The Government shall pay the contractor as full compensation for all work required, performed and accepted under this contract, inclusive of all costs and expenses, the firm fixed-price stated in Section B of this contract.

(b) Payments Schedule. Payments will be made in accordance with the following partial payment schedule:

In accordance with pricing and costs defined in Section B, the contractor will be paid for the completion of each maintenance visit as approved by the COR.

(c) Invoice Submission. Invoices shall be submitted in an original and 2 copies (See the SF 1442 Block 27) to the office identified in Block 10 of the SF-26, Block 23 of the SF-33, or Block 18b of the SF-1449. To constitute a proper invoice, the invoice must include all items per FAR

52.232-25, "Prompt Payment" (see Section/Paragraph I.67).

(d) Contractor Remittance Address. Payments shall be made to the contractor's address as specified on the cover page of this contract, unless otherwise directed.

G.2 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting

Officer under this contract. Each designee shall be identified as a

Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer and this authority is delegated in the designation.

G.3 AUTHORITY OF CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting

Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement

Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual.

SECTION G

CONTRACT ADMINISTRATION DATA

G.4 PAYMENT

G.4.1 General: The Contractor's attention is directed to Section I, 52.232-5, "Payments under Fixed-Price Construction Contracts". The following subsections elaborate upon the information contained therein.

G.4.2 Detail of Payment Requests: Each application for payment shall cover the value of labor and travel for each maintenance visit. Invoices shall be addressed to: See G.5

G.4.3 The Contractor shall furnish a complete signed copy of each invoice to the COR, including all supporting documentation.

G.4.4 Evaluation by the Contracting Office: Following receipt of the

Contractor's request for payment and on the basis of an inspection of the work, the CO or COR shall make a determination as to the amount which, in his/her opinion, is then due. In the event the Contracting Officer does not approve payment of the full amount applied for, the Contracting Officer shall advise the Contractor of the reasons therefore.

G.5 INVOICING

G.5.1 The Contractor’s invoice shall be submitted in triplicate to the following address via courier (e.g. FEDEX or UPS).

To: AMERICAN EMBASSY CONAKRY

G.5.2 Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(a) Name, address and telephone number of the Contractor.

(b) Date of invoice.

(c) Contract number; also modification number, if applicable.

(d) Description of the services rendered.

(e) Accounting and Appropriation Data.

(f) Need unique Invoicing Number

SECTION H

SPECIAL CONTRACT REQUIREMENTS

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 RESERVED

H.2 MANDATORY SOURCE DEFENSE BASE ACT INSURANCE

H.2.1 The Contractor shall (a) provide, before commencing performance under this contract, such workers’ compensation insurance or security as the

Defense Base Act (42 U.S.C.) 1651. Et seq. requires and (b) continue to maintain it until performance is completed. The Contractor shall insert, in all subcontracts under this contract to which the Defense Base Act applies, a clause similar to this clause (including this sentence) imposing upon those subcontractors this requirement to comply. The contractor is required to obtain Defense Based Insurance for periods of time when its employees and subcontractors are deployed to any OCONUS location. The cost of this insurance is reimbursable in prorata amounts for each OCONUS travel period.

This amount should be itemized in each invoice and supported by payments to the designated organization that has provided this insurance coverage.

H.3 RESERVED

H.4 RESERVED

H.5 DOSAR 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(APR 2004)

(a) The Department of State observes the following days as holidays:

See Section F.6

(b) When any such day falls on a Saturday or Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its

Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

H.6 INSURANCE

H.6.1 Amount of Insurance

H.6.1.1 The Contractor’s attention is directed to Section I, 52.228-5, “Insurance - Work on a Government Installation” (see Section/Paragraph I.52).

As required by this clause, the Contractor is required to provide whatever insurance is legally necessary. The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

H.6.1.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury).

(a) Bodily Injury on or off the site stated in US Dollars:

Per Occurrence: $2,000,000

Per Person: $2,000,000

(b) Property Damage on or off the site in US Dollars:

Per Occurrence: $500,000

Cumulative: $1,000,000

H.6.1.3 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

H.6.2 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor’s performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

H.6.3 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

H.6.4 Government as Additional Insured: The general liability policy required of the Contractor shall name “the United States of America, acting by and through the Department of State”, as an additional insured with respect to operations performed under this contract.

H.6.5 Insurance-Related Disputes: Failure to agree to any adjustment contemplated under this contract regarding insurance shall be a dispute within the meaning of the clause in Section I, 52.233-1, Alternate I, “Disputes”. However, nothing in this clause shall excuse the Contractor from proceeding with the work, including the repair and/or replacement as herein above provided.

H.6.6 Time for Submission of Evidence of Insurance: The Contractor shall provide evidence of the insurance required under this contract within 30 calendar days after contract award. Failure to timely submit this evidence, in a form acceptable to the Contracting Officer, may result in rescinding or termination of the contract by the Government.

H.7 Reserved

H.8 Reserved

H.9 Reserved

H.10 DIPLOMATIC SECURITY REQUIREMENTS FOR CLEARANCES AND HANDLING

CLASSIFIED, SBU AND UNCLASSIFIED PROJECT INFORMATION

The contractor shall include the substance of Sections/Paragraphs H.10, H.11, H.12, and H.13 in all classified subcontracts. The substance of those

Sections/Paragraphs relating to safeguarding and handling of SBU and unclassified information shall be included in ALL subcontracts, including those with non-U.S. firms.

H.10.1. General This contract includes security provisions which require a DD Form 254, Contract Security Classification Specification, issued by the

Bureau of Diplomatic Security; DS/IS/IND. Issuance of the DD Form 254 is contingent on the Contractor’s obtaining and maintaining a Defense Security

Service (DSS) Interim or Final Secret Facility clearance must be maintained throughout contract. Failure to do so may result in termination of the contract for default. Personnel requiring access to Controlled Access Areas or classified information must possess a Secret security clearance.

Additionally, all personnel involved in the procurement process for CAA materials MUST possess a Final Secret personal security clearance.

H.10.1.1 Requirement for safeguarding classified information at the contractor’s facility is not required.

H.10.2 Visit Authorization Requests The prime Contractor and all cleared. Subcontractors will submit a Visit Authorization Request (VAR), for all cleared personnel visiting any Department annex, overseas post, construction site, or as otherwise requested by the U.S. Government. The visit request must be submitted to the Bureau of Diplomatic Security, DS/IS/IND, via facsimile at (571) 345-3000 or via e-mail to

DSINDOBOVARS@state.gov.